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Tuesday, September 16, 2014

Visit of India Post Task Force to Bhubaneswar Division


The following  Members of the Task Force / Officers of the Odisha Postal Circle   visited Sahidnagar MDG, Pipli Grade – I  Post Office and Managalpur Branch Post Office ( under Pipli ) on 13.09.2014 on Leveraging  the Post  Office  Network  .

1.    Shri Vasumitra, Member Secretary of Task Force   & CPMG Delhi Circle.

2.    Shri G.N.Bajpai, Mumbai , Former Chairman , SEBI and Member of the task force,

3.    Shri Tilak Dey, Chief Postmaster General, Odisha Circle,

4.    Shri Jaleswar Kanhar, PMG, Sambalpur Region , Sambalpur, Odisha

5.    Shri Pawanku Singh, DPS(HQ), Odisha Circle, Bhubaneswar.

6.    Shri  M.A. Patel , DPS, Sambalpur Region, Sambalpur,Odisha ,

7.    Shri Subash Chandra Barik, SSPOs, Bhubaneswar Division , Bhubaneswar, Odisha.

The team gathered information on establishment, delivery area, volume of mails, hours of business, infrastructure, KPI on core operation, digitalization work relating to CBS and financial services profile etc.

Activities needs to be maintain at all HO and SO till actual CBS migration

1.      Discrepancies to be settle down on daily basis (to be checked by using latest DB Analyzer : CBS 1 discrepancies, CBS II additional discrepancies, data base discrepancies, DPT tool discrepancies) source DMCC, latest version.  
2.       Use of Sify network (NSP1 & NSP2 in fall back condition). If not working, lodge complaint at Toll free No. 1860-345-8888 & email – dop.helpdesk@sifycorp.com  by providing Wegcode of post office.
3.       LAN connectivity by using standardized connectors at both ends from Sify’s switch to all desktop computers.
4.       Check bandwidth utilization at http://servicedesk.indiapost.gov.in:8080 if required, raise request for higher bandwidth. Check eHealth Status- Bandwidth Utilisation > 80% implies need for up gradation.
5.       Identify number of counter desktops & their configuration & software required. Please put up request for up gradation, if required, to respective divisional head for further proceeding. (Desktops with Windows 8 ( Down gradable to windows 7  , Internet Explorer 8 & minimum 2 GB RAM)
6.      Anti-virus (Link already provided by CSI) and checking Latency period of each node.
7.       Please ensure power availability 24*7, genset should be in working condition & back up of UPS.
8.       Manual data relating to KVP, NSC 8 and NSC 9 should be updated in Sanchaypost7.5. On the date of actual migration this manual data should have the updated entries deleting the details of KVP/NSCs discharged and accounts closed.
9.       Many post offices are in the habit of discharging the certificates by selecting the option “Issued at other office / Manual” even though these certificates were issued in the same office. This discrepancy could be viewed using, DB Analyzer--> Reports—live account. Post offices are instructed to ensure that the live accounts list so generated should match with the office records. The certificates already discharged are to be cleared using online discharge option.
10.   All agents (i.e. MBKBY, PRSS & SAS Agents) should be linked with PO Savings Account Number and Pan Number. Provision available in the latest DB Analyser – Miscellaneous option to check the Agents linked / Not linked with Saving Accounts.
11.  Updation of correct opening date for PPF, KVP, NSC VIII and NSC IX issue and RD and PPF loan date.
12.  Ensuring RD accounts are correctly linked with correct agents.
13.  Ensuring signature of all schemes is less than 25 kb.
14.  Recovering PPF interest for the accounts for which loan is not paid for more than three years.
15.   Complete the balance verification of live by using passbook verification tool for all categories. For this, SB-46 notification can be used.
16.   If 15G & 15H FORMS are provided by customers then they should be updated against the account otherwise major issues will be encountered post migration during interest payments.
17.    MIS customers should be sensitized about changes in interest disbursements
18.   Kindly arrange to forward the MICR Code and status of the office (HO or SO with delivery/non delivery details).
19.   Ensure that the discrepancies in the T- Reconciliation report are completely cleared before uploading databases for Go-live. (T-Reconciliation report will be provided by DMCC after mock migration)
20.   Please check passbook printer, laser printer & other printer should be in working condition. Passbook setting will be downloaded from mentioned link: https://docs.google.com/file/d/0B25bTWT2-kXgaTZjaWM0aHhVZms/edit?pli=1
21.   Availability of stationary such as new account opening form, computerized passbook and CTS cheque books.
22.   Create a pool of resources who can work on Finacle at your post offices.  This will help manage leave applications and not create undue pressure on some employees. 
 Thanks & Regards,
Prabhat Kumar Subudhi
Project Manager –DoP IT Modernization Project
O/o The CPMG, Odisha Circle
Bhubaneswar-751001
Description: Description: cid:1309160236.2446.13.camel@ubuntu-laptop:- +91-7894404451

Direct Recruitment for filling up of the post of MTS for the vacancies up to 2014.

Department of Posts, India
Office of the Chief Postmaster General
Odisha Circle, Bhubaneswar-751001
No. RE/30-22/2013                                           Dtd. at Bhubaneswar-751001 the 27-08-2014

To
   The SSPOs/SPOs/SSRM/SRMs in Odisha ‘Circle.’


Sub       Direct Recruitment for filling up of the post of MTS for the vacancies up to 2014.

                As per instructions of the Directorate, notification(copy enclosed) is being issued in leading new papers  inviting applications on-line from the eligible candidates for the posts of MTS pertaining to the vacancy up to 2014(copy of the vacancy position enclosed). The applicants will be advised to access the website http://odisha.postalcareers.in  for further details for submission of the application on-line. The registration will be  started from 00.00 hrs of 01-09-2014 and would remain  valid till the last date i.e upto 23.59 hrs of 30-09-2014.After submission of the application, the candidates would be approaching  computerized post offices for payment of application  fee  of Rs100/- and examination fee of Rs400/-through e-payment.  

The details of revised  operating  & accounting procedure(e-payment operating procedure) has already been circulated vide this  office letter No. RE/6-1/2002(Rlg) dated 07-02-2014 to ROs & Divisions in HQ Region.  The candidates who will register on the last date fixed i.e. 30.09.2014 they will be allowed to deposit the application as well as examination fee through e-payment  up to 04.10.2014. 

In this regard, I am directed  to request that the Divisional Heads may ensure the working condition of equipments needed for e-payment receipt. Suitable instructions may kindly be issued to computerized Post Offices for running e-payment communication without fail. It is also requested to monitor proper communication  by the Post Offices on day-to-day basis because any failure in communication may lead to complaints from aspiring candidates. The details of biller ID created  is as follows.

             ID No.4376, Name- MTS-ODISHA-2014
            Description- Collection of examination fee for MTS Examination 2014.

           If there is any breach   of connectivity in any Computerized Post Offices resulting in failure in communication of e-payment particulars, the matter may kindly be taken up with CEPT, Mysore under intimation to this office.

          During  PA/SA Direct Examination, certain e-payment post offices issued manual receipt and kept the amount  with them under unclassified receipts.  This should not be done. The SPMs of e-payment post offices will show the amount in SO daily account under a separate head  “e-payment collections” and send a list along with the copy of the receipt to their concerned HO. The Postmaster will  check the e-payment  and send a list to the Sr. Postmaster Bhubaneswar GPO endorsing a copy to the Divisional Head.

      “NO POST OFFICE WILL ISSUE MANUAL RECEIPT UNDER ANY  CIRCUMSTANCE”

      All the SSPOs/SPOs will examine the list along with receipts received from the concerned HO and take action to rectify if any mistake is noticed in e-payment.

                All the Divisional Heads are requested  to issue suitable instruction to all the e-payment post offices to follow the instruction and work accordingly.  They are also requested to exhibit the notices in their office notice board.
Encl :  As above
        (K.P.Parida)

Asst. Director (RE)
For Chief PMG, Odisha Circle
Bhubaneswar-751001
Copy to –
1.PMG,Berhampur/Sambalpur  Region for information and necessary action.
2.The Asst. Director(TO), CO, Bhubaneswar to issue suitable instruction to all concerned.

3. The Asst. Director(BD), C.O, Bhubaneswar for information.

Asst. Director (RE)
For Chief PMG, Odisha Circle
                                                  Bhubaneswar-751001 

Vacancies for MTS  cadre   to be filled up by Direct Recruitment
Examination from open Market for the vacancies up to 2014(outsider) 

Name of the  Postal Division
 
UR
SC
ST
OBC
Total
PH
Ex.S.M.
Bhubaneswar
3
-
-
-
3
 
 
Cuttack City
1
-
1
-
2
 
 
Cuttack North
2
1
1
-
4
 
1
Mayurbhanj
1
-
-
-
1
 
 
Sundergarh
1
-
-
1
2
 
 
Sambalpur
1
-
-
-
1
 
 
Dhenkanal
1
-
-
-
1
 
 
Keonjhar
2
-
-
-
2
 
 
Koraput
1
-
-
-
1
 
 
Phulbani
1
-
-
-
1
 
 
Aska
1
-
-
-
1
 
 
 
 
 
 
 
 
 
 
      Name of         RMS Divn
 
 
 
 
 
 
 
                    RMS ‘N’
2
2
1
-
5
 
 
                   RMS ‘K’
3
-
5
-
8
 
1
                RMS ‘BG’
1
-
-
-
1
 
 
 
 
 
 
 
 
 
 
PSD,Bhubaneswar
6
1
5
1
13
 
2
PSD,Sambalpur
2
-
-
-
2
 
 
DAP,Cuttack
10
1
4
2
17
1
2
CO,Bhubaneswar
7
2
2
2
13
1
1
RO,Berhampur
4
1
-
-
5
 
1
TOTAL
50
8
19
6
83
2
8

 
         NB- The total vacancies includes the vacancies  for PH & Ex. Serviceman cadre.

         Out of 13 vacancies   in CO, Bhubaneswar, 2(two) are for sweepers.

         Out of 5 vacancies  in RO, Berhampur, 1(one) is for sweeper.                           

Asst. Director (RE)
O/o Chief PMG, Odisha Circle
Bhubaneswar-751001