Release of Meghdoot 7.9.7

Update to Meghdoot 7.9.7

Release Document

Centre for Excellence in Postal Technology, Mysore 570010

Friday, 28^th April, 2017

Meghdoot Version 7.9.7

Contents:

1.       Brief Description

2.       Application details

3.       Pre-Requisite

4.       General Instructions for up-gradation

5.       Detailed up-gradation procedure

6.       New features/modifications

1.    Brief Description

Consequent on release of Megdhoot Update 7.9.6 on 04.11.2016,  many new requirements have been received from Directorate for incorporation in various Meghdoot modules.  Based on those orders, following major modifications have been carried out and included in this Meghdoot Update 7.9.7.

ü Booking of Regd letters/parcels/Money orders/Speed post (both Foreign and domestic)  through Debit/Credit Card Payment Option    (Point of Sale)

ü Implementation of discount structure in case of domestic Speed post and Express parcels booked (both for retail customers and BNPL Parcel customers) (Point of Sale and BNPL Parcel)

ü Separate Account heads for eCommerce activities right from booking to Payment (All Megdhoot modules).

ü Removal of option “Disaster Recovery” ,  as issue of Money Order has been stopped w.e.f. 16.11.2016 (Postman)

ü Removal of option  “Request for electronic Data”,  as provision for  Data Entry of COD articles has been made in case of non receipt of electronic data (Postman)

ü Compulsory returns for all the Accountable articles sent to Branch Posts Offices, before 30 days of invoicing (Postman)

ü Handling SP COD articles booked for TNF locations ([Postman, ePayment, RNet Communication).

ü Separate head of account ‘ATM Cash Pmts’ to account for the amount remitted to Bangalore GPO against the cash deposited in ATM (Treasury and AccountsMIS)

ü Creation of separate head of accounts to account for the Cash adjustments made with IPPB Counter by the Post Office where IPPB Counter is co-located in the PO premises (Sub Accounts, Treasury and AccountsMIS)

Besides the above major modifications many minor modifications/enhancements have been made.   Complete details of modifications done in each application are furnished in Section 6 [New features / Modifications].  This document acts as an upgrade guide for upgrading the Meghdoot applications from 7.9.6.

2.    Application details.

This Update of Meghdoot 7.9.7 consists of the following applications:

1.       Point of sale

2.       ePayment

3.       Postman

4.       Treasury

5.       Subaccounts

6.       MO Compilation

7.       RNet Communication

8.       BNPL Parcel

9.       Accounts

10.   AccountsPBS

11.   Accounts MIS

3.    Pre-Requisite

The pre-requisite is Meghdoot Update 7.9.6 released by CEPT on 04.11.2016, which is available on ftp site at location ftp://cept.gov.in/Meghdoot7/Updates/meghdootupdate7.9.6/

4.     General Instructions for Up-gradation

Ø  Ensure that Up-gradation is carried out after Day End in all modules.

Ø  Ensure that the office is upgraded with Meghdoot 7.9.6

Ø  Ensure that backups of all databases and mdb files are taken and securely preserved.

Ø  Ensure 100% successful running of the database up-gradation.  If any error occurs while executing any exl file, please send the log file to CEPT Help Desk (Support@ceptmysore.net)

Ø  Please upgrade the applications in the following order:

v  Point of Sale

v  ePayment

v  Postman

v  Treasury

v  Subaccounts

v  MO Compilation

v  RNet  Communication

v  BNPL Parcel

v  Accounts

v  AccountsPBS

v  AccountsMIS

5.    Detailed Up- gradation Procedure  (Please follow the order mentioned below strictly)

v Point of Sale

ü Stop Point of Sale application and ensure that other POS related applications are not running.  

ü Take a backup  of Counter, eMO databases

ü Run Counter.exl file using script tool.

ü Run emo.exl file using script tool

ü If your office is McCamish enabled, then rename the existing pointofsale.exe to pointofsale796.exe and copy the new Pointofsale.exe available in “For McCamish Offices” folder in the same location.

ü If your office is McCamish disabled, then rename the existing pointofsale.exe to pointofsale796.exe and copy the new Pointofsale.exe available in “For Non McCamish Offices” folder in the same location.

ü Replace the existing EbillHOLib.dll file with the new EbillHOLib.dll file of Meghdoot 7.9.7 in the same location and register the dll file.

v ePayment

ü Stop ePayment Client application.   

ü Ensure that other ePayment related applications are not running.  

ü Replace the existing ePaymentClient.exe with the new one in the same location.

ü Upgrade eCounter database by running eCounter.exl file with script tool.

ü Afterwards, run eCounter_POCodes.exl file with script tool.

v Postman

ü Replace existing Postman.exe with new one.

ü Replace existing EMODelivery.dll with new one.

ü Replace existing EVPDelivery.dll with new one.

ü Register both EMODelivery.dll and EVPDelivery.dll with administrator credentials.

ü Run Postman.exl file with script tool.

v Treasury

ü Rename the existing Treasurer.exe and copy the new Treasurer.exe in the same location.

ü Run the Treasury.exl file using the script tool.

v Subaccounts

ü Rename the existing SubAccounts.exe and copy the new SubAccounts.exe in the same location.

ü Run Supplysubaccounts.exl file with script tool.

v MOCompilation

ü Replace the old 7.9.3 exe with the attached MOCompilation.exe of 7.9.7 version.

ü Run MOCompilationDBversion7.9.7.exl using scrip tool

v RNet Communication

ü Replace existing RNet Communication.exe with the new one in the same location.

v BNPL Parcel

ü Rename existing exe and replace it with the new PBC_Project.exe in the same location.

ü Run BNPLParcel.exl file using script tool.

v Accounts

ü Rename the existing Accounts.exe and replace it with latest Meghdoot 7.9.7 Accounts.exe

v AccountsPBS

ü Rename the existing Schedule.exe and replace it with latest Meghdoot 7.9.7 Schedule.exe

ü First, run Schedule1.exl file and then run Schedule2.exl file with script tool in same order.

v AccountsMIS

ü Stop Accounts MIS Client application if running.   

ü Rename the existing AccountHeads.xml and copy the new AccountHeads.xml in the same location.  

6.   New Features/Modifications done in this Update 7.9.7

I)    Point of Sale

ü Provision for booking Regd letters/parcels, Money orders and Speed post articles of Foreign and domestic through Debit/Credit Card Payment Option.

ü Provision for booking EMS articles to Finland.

ü Provision to accept Jeevan - Praman Life certificate request from the EPFO pensioners through UCR

ü Provision to accept employment Registration Charges through UCR. As per the orders received vide Dte lr no.10-13/2016 RB  dated 15.03.2017, a new UCR purpose has been added as Employment Registration Charges for registering the unemployed youth in the NCS portal based on the request received from unemployed youth. For doing registration with NCS portal a fee of Rs.15/- has to be charged under UCR by selecting the purpose as Employment Registration Charges.

ü Provision of discount in case of domestic Speed post and Express parcel bookings as per the Dte letter no. 10-23/2013-BD & MD dated 23.01.2017.

ü As per the Ministry of communications, Gazette notification dated 10.08.2016 regarding revision of foreign postage rates a new service has been introduced. i.e, Sending of Blind Literature packets through SAL has been introduced. And the same has been provided in this release. The option is available under Foreign Mail àSALàRegistered Blind Literature

ü Amount validation while accepting Sovereign Gold Bond [SGB] applications from the Customers.

ü New ecommerce related heads are added for doing UCR transactions as mentioned below.

Sl. No.	Category	Account Head Name	Account Head Description	Receipt/ Payment	Purpose
1.	Speed Post	ecomsprevenue	eCom SP Revenue	Receipt	Revenue on Booking of Speed Post articles
2.	Speed Post	ecomspadvdep	eCom SP Adv Dep	Receipt	Advance Deposit made for Speed Post
3.	Express Parcel	ecomeprevenue	eCom EP Revenue	Receipt	Revenue on Booking of Express Parcel articles
4.	Express Parcel	ecomepadvdep	eCom EP Adv Dep	Receipt	Advance Deposit made for Express Parcels
5.	Business Parcel	ecombprevenue	eCom BP Revenue	Receipt	Revenue on Booking of Business Parcel articles
6.	Business Parcel	ecombpadvdep	eCom BP Adv Dep	Receipt	Advance Deposit made for Business Parcels

Detailed procedure for booking of transactions with Credit/Debit card payment option is furnished under Section 1 of the “Annexure” document.

II)    Postman

ü As per Directorate Orders, issue of eMO for the COD articles delivered is stopped w.e.f.16.11.2016. Therefore, option of Disaster Recovery is disable in this Update.

ü As provision is already available to create the data of COD articles manually where electronic data is not received, option of Requesting for electronic data is disabled in this Update.

ü COD Data Entry form modified, so that day entry can be done even if Booking Office/Booking Date information is not available at the time of invoicing the articles.

ü ECommerce heads added in submit accounts

ü Change in reasons for Registered article return NOT KNOWN --- NOT KNOWN RETURN TO SENDER.

ü TNF location included for delivery of SPCOD.

ü Checking of BO Articles Return during Day End process

ü BO Delivery performance captured for KPI.

III)    Treasury

ü Creation of separate head of account ‘ATM Cash Pmts’ under General Payment’s category to account for the amount remitted to Bangalore GPO against the cash deposited in ATM.

ü Provision to account for the amounts of ‘ATM Cash Pmts’ in Post Office accounts in the relevant Daily Account, Summary, Cash Book etc.

ü Creation of separate head of account ‘RSRPL Sale Comm’ under General Receipt’s category to account for the amount deducted from the Net amount paid to the RSRPL Biller towards COD payments.

ü Creation of separate head of account ‘RSRPL Comm Paid’ under General Payment’s category to account for the amount paid to the BPM/DoP Staff/DoP as per the rates fixed towards Sales Commission.

ü Provision to show the amount of ‘RSRPL Sale Comm’ deducted from the RSRPL Biller in respect of each COD article paid in the COD Payment Report of the Biller.

ü Provision to account for the amounts of ‘RSRPL Sale Comm’, ‘RSRPL Comm Paid’ in Post Office accounts in the relevant Daily Account, Summary, Cash Book etc.

ü Modifications for handling the Swipe Machine vouchers collected from POS Counter in Treasury.

ü In case of GPOs/HOs where transaction amount for single account head exceeding the 100 crore, currently HO summary showing only amount up to 99 crore, the same is modified for showing the amount above 100 crore.

ü While login into treasury module the users will be listed as per day begin status of treasury i.e. before day begin in treasury module only supervisor login name will be available. Once day begin over all users will be shown in login name.

ü The following new account heads are created for the purpose of eCommerce COD.

Sl. No.	Category	Account Head Name	Account Head Description	Receipt/ Payment	Purpose
1.	Speed Post	ecomsprevenue	eCom SP Revenue	Receipt	Revenue on Booking of Speed Post articles
2.	Speed Post	ecomspadvdep	eCom SP Adv Dep	Receipt	Advance Deposit made for Speed Post
3.	Speed Post	ecomspcodrects	eComSPCODRects	Receipt	Collection on Delivery of SPCOD Delivered articles
4.	Speed Post	ecomspcodfee	eCom SPCOD Fee	Receipt	Fee Deducted on Payment of COD amount to the Customer
5.	Speed Post	ecomspcodpmts	eCom SPCOD Pmts	Payment	SPCOD Payment to Customer
6.	Express Parcel	ecomeprevenue	eCom EP Revenue	Receipt	Revenue on Booking of Express Parcel articles
7.	Express Parcel	ecomepadvdep	eCom EP Adv Dep	Receipt	Advance Deposit made for Express Parcels
8.	Express Parcel	ecomepcodrects	eComEPCODRects	Receipt	Collection on Delivery of EPCOD Delivered articles
9.	Express Parcel	ecomepcodfee	eCom EPCOD Fee	Receipt	Fee Deducted on Payment of COD amount to the Customer
10.	Express Parcel	ecomepcodpmts	eCom EPCOD Pmts	Payment	EPCOD Payment to Customer
11.	Business Parcel	ecombprevenue	eCom BP Revenue	Receipt	Revenue on Booking of Business Parcel articles
12.	Business Parcel	ecombpadvdep	eCom BP Adv Dep	Receipt	Advance Deposit made for Business Parcels
13.	Business Parcel	ecombpcodrects	eComBPCODRects	Receipt	Collection on Delivery of BPCOD Delivered articles
14.	Business Parcel	ecombpcodfee	eCom BPCOD Fee	Receipt	Fee Deducted on Payment of COD amount to the Customer
15.	Business Parcel	ecombpcodpmts	eCom BPCOD Pmts	Payment	BPCOD Payment to Customer

 

ü Provision to account for the amounts of the above mentioned 15 eCommerce COD account heads in Post Office accounts in the relevant Daily Account, Summary, Cash Book etc.

ü Creation of separate head of accounts to account for the Cash adjustments made with IPPB Counter by the Post Office where IPPB Counter is co-located in the PO premises.

Detailed Procedure for ATM Cash Replenishment, handling Swiped vouchers, Cash adjustment with IPPB Counters  in Treasury module are furnished under Section-2 of Annexure document.

IV)    MOCompilation

ü  “Overflow error” fixed while fetching emo issue or paid entry delete or modify option for offices having number of transactions more than 32767.

V)        RNet Communication

ü Option provided for viewing the Office ID of BNPL, Postman, PoS applications through ToolsàOffice Configuration

VI)       BNPL Parcel

ü Revised discount structure implemented.

ü 1% additional discount will be offered to contractual customers who provide booking data in the prescribed electronic format at the time of booking.

ü In case monthly revenue is more than 25 lakhs additional discount for such customers will be 2%.

ü In respect of booking data received with a paper manifest only, the discount amount offered to the contractual customer would be reduced by half.

ü Customers are differentiated as Ecommerce and Non Ecommerce customers. This will be reflected in all the reports as ECom and NonECom.

VII)     AccountsPBS

ü Creation of Encrypted files for pension upload in Finacle.

ü New Schedule for Account Head ATM Cash Payments.

ü Income Tax integration for Pensioners.

ü Additional quantum calculation error for converted pensioners fixed

ü Doubling of Number of transactions for certain billers is fixed while fetching from HO counter

Detailed Procedure for the above modifications done in AccountsPBS application are furnished under Section 3 of Annexure document.

VIII)    AccountsMIS

ü Capturing the details of Cash Transferred for ATMs and IPPB Cash remittance details

ü Separate reports “Cash transferred for ATMs”  and “Cash to/from IPPB”  provided in Accounts MIS website.

***END***

EDITORIAL - DAK JAGRITI - MAY 2017

 CO-OPERATION CANNOT BE A ONE-SIDED AFFAIR

The Government and Postal Board has the responsibility to settle the genuine issues of the employees for maintaining industrial peace. The staff side is to be taken into confidence and issues are to be settled through negotiation of late, it seems that the Postal Board and Government is least interest in understanding the seriousness of the issues and taking remedial measures. No initiative is taken by Postal Board for a negotiated settlement. Certain officers at lower level has become most indifferent and arrogant. Issues are piling up day-by day but the Postal Gods are in deep slumber or pretend to be in deep slumber. Secretaries and DG’s come and go, but the situation remains unchanged. Taking advantage of the situation, certain Circle/Divisional heads, started harassing the employees to the maximum extent and find sadistic pleasure in it. Situation has become volatile and employees are compelled to treat the path of struggle.

Take the case of cadre-restructuring. Naturally, when every new proposal implemented, certain issues are bound to arise out of implementation. We have correctly identified by those issues after detailed deleberations in the Central Working Committee of AIPEU Group ‘C’ held at Raigarh. We submitted a letter to Secretary, Department of Posts, suggesting remedial measures for redressing the genuine grievances of the affected employees. Secretary, Department of Posts assured positive consideration. We requested that till our suggestions are considered and accepted, the implementation process may be kept in abeyance. Secretary, Posts, has agreed to consider this request also fovourably. Eventhough one month is over, neither the administration called the staff side for a detailed discussion nor the implementation process is kept in abeyance. This has developed a serious situation at the ground  level, in some circles, where orders are issued for implementation and employees have become agitated.

More than 30% of the posts are remaining unfilled and the recruitment process started two years back is still going on in a slow pace. More and more employees are retiring from service every month and the burden of additional workload is thrust upon the remaining employees. Group ‘C’ employees, especially Postal Assistant cadre is the worst sufferers as no substitute is provided for vacant posts including leave vacancies.

The revision of wages and service conditions of three lakhs Gramin Dak Sevaks half of the workforce is abnormally delayed. Eventhough Kamalesh Chandra Committee Submitted its report in November itself, the approval of the nodal ministries and Cabinet is still pending.

The result of the membership verification conducted in 2015 is not yet declared. The membership verification process of Gramin Dak Sevaks is kept in abeyance for reason best known to the administration. Undue favour by granting trade Union facilities to an Association with less than 5% membership is continuing.

There is no progress in the other important and burning issues of the Postal employees submitted in the charter of demands of NFPE and Postal JCA, such as Postmaster cadre issues etc. NFPE being a responsible organisation, representation more than 70% of the Postal employees, always took a constructive approach in settling the problems through negotiation. Inspite of our best efforts when issues remain unsettled for months and years together, we cannot go on keeping silent. Cooperation cannot be a one-sided affair. The present situation in the Postal department is heading towards an inevitable and unavoidable confrontation with the Government and Postal Board, eventhough we tried our best to avoid such a situation. We extended full cooperation during the time of CBS/CSI implementation and demonetisation, in the best interest of the department, eventhough we suffered a lot. But there is a limit for everything.

It is in this background, the Federation Executive of NFPE is scheduled to meet on 12^th May 2017. If the Postal Board and Government do not come forward to settle the serious issues confronting the Postal employees including issues related to cadre restructuring through negotiation, the Federal Executive shall take decision for serious agitational programmes including strike.

FIXATION OF PAY OF RE-EMPLOYED PERSONS INCLUDING RE-EMPLOYED EX-SERVICEMEN

CLICK HERE TO VIEW - ORDER

Some Departmental Orders

Shri Santosh Kumar Kamila (IPoS-1986) will exercise the statutory powers of the post of CPMG, Jharkand Circle in addition to his own duties

Holding of additional charge of the post of CPMG, Himachal Pradesh Circle by Shri P.K.Swain (IPoS-1987), CPMG, Punjab Circle

The services of Shri Lakshmikanta Dash(IPoS-2001) working as DPS, (SK Region), Karnataka Circle are placed at the disposal of UID Authority of India as ADG under the Central Staffing Scheme.

Retirement of Shri Boyapati Venkat Sudhakar (IPoS-1981), Secretary, Department of Posts, Ministry of Communications and Chairperson, Postal Services Board

UPU and IOM to increase scope of partnership

21.04.2017 - The UPU and the International Organization for Migration (IOM) reaffirmed plans to leverage the global postal network to deliver affordable and reliable money transfer services to migrants.

UPU Director General Bishar A. Hussein and IOM Director General William Lacy Swing made the commitment in Geneva last week, where they met to discuss the results of an ongoing joint project in Burundi.

The two organizations launched the project in late 2016, with the aim of designing a new money transfer product to help increase migrants’ access to remittance services, both domestic and international, and cut costs. Based on the UPU’s International Financial System, a new domestic remittance service will be rolled out in May, with international services following shortly after in July.

Thus far, all 142 post offices in the country have been equipped with the necessary mobile technology, and postal staff are receiving training to operate the new service.

The two organizations have expressed their willingness to replicate this cooperation model in other countries where migrants face challenges in finding low-cost remittance services. The two leaders discussed how expanding the project to include these vulnerable populations could contribute to the implementation of the UN Sustainable Development Goals—particularly Goal 10 on reducing inequalities, which includes the reduction of remittance costs by 2030.

“Through this partnership with the IOM, the UPU can demonstrate the relevance of the postal network in helping to reduce remittance costs, as well as in promoting financial inclusion, both of which are key targets for the international community as reflected in the SDGs,” said Hussein.

For his part, Swing confirmed the IOM’s continued support to the collaboration.

AIPEU, Group-C, Bhubaneswar Division extends a generous welcome to Shri A N Nanda as the Secretary (Posts).

Shri Anant Narayan Nanda, (IPoS, 1982), Member (Banking & HR), a peace loving personality and  a native of Balasore, Odisha having a Master’s Degree in History, another in Computer Application and also havinga Post Graduate Diploma in Management takes over the Charge of the Secretary, Department of Posts, Govt. of India.

After Shri S C Mahalik, former D G & Secretary (Posts), Shri A N Nanda is the second Odia to be place in this highest post of the Department and the first Odia to be the Secretary (Posts) after separation of DG(Posts) and Secretary (Posts).

Apart from a successful bureaucrat, he has also established a separate identity of his own as a writer. His creative mood swings with poems and short stories, book reviews and humorous prose, travelogues and photography, reflections and translations, both in English and Hindi.

His selective published works are “In Harness”, poetry collections, “The Remix of Orchid”, short story collections with foreword by Mr. Ruskin Bond, “Virasat” and “Ek Saal Baad”, short Story collections in Hindi.

He has already worked in different capacities in Odisha Circle, viz, as SSPOs, Director and PMG and Chief PMG.  His tenure as SSPOs, Bhubaneswar Division will be ever remembered for his pro-staff activities.

The AIPEU, Group-C, Bhubaneswar Division extends a generous welcome to Shri A N Nanda as the Secretary (Posts).