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Sunday, November 13, 2016

Divisional Union writes to SSPOs, Bhubaneswar on problems faced by Postal employees in implementation of S B Order No. 12 / 2016

All India Postal Employees Union, Group-C
(Affiliated to National Federation of Postal Employees)
Bhubaneswar Divisional Branch
Ashoknagar Mukhya Dak Ghar, Bhubaneswar – 751 009
eMail :, Blog :

  No. UN-BN/AIPEU-Gr.-C/05-11/2016
Dated at Bhubaneswar the 13 .11.2016
The Senior Superintendent of Post Offices
Bhubaneswar Division, Bhubaneswar – 751 009

Sub:   Problems faced by Postal employees in implementation of S B Order No. 12 / 2016

This has a kind reference to the discussions made by the team members of this Union with the SSPOs and Sr. Postmaster, Bhubaneswar GPO in latter’s chamber 09.11.2016 and in Treasury branch of Bhubaneswar GPO on 11.11.2016 on smooth and correct implementation of  S B Order No. 12 / 2016  emphasizing on  the deficiencies noticed in Bhubaneswar Division both in short supply of Currency Verifier-Cum-Counting Machine and arrangement for additional vehicles with police escort for clearance of WOS banknotes.

We are happy that SSPOs has taken immediate steps within his Administrative / Financial powers for supply of  the Currency Verifier-Cum-Counting Machines and as known 3 such machines have already been installed in Bhubaneswar GPO on 12.11.2016. We would also like to thank the SSPOs for sparing the Inspection Vehicle with necessary police escort for collection of cash on 12.11.2016 from rural areas.

But the above supply and provision are meager in comparison of the volume of cash collection and number of post offices in Bhubaneswar Division. It is being noticed that post offices are now collecting heavy WOS banknotes and the only cash van of the Division is unable to touch all post offices during the day. Neither the Cash van moved on 12.11.2016 nor the all the WOS banknotes removed by the post offices on their own arrangement in accordance with the direction of the Division Office through eMail dated 12.11.2016 could be counted.

On the contrary, while the security arrangements are very poor in many post offices since functioning in rented building without night watchman,  parking of  huge amount  of WOS banknotes overnight due to non-removal certainly pose a danger both to the Govt. cash and service career of the concerned employees.

            The post offices are waiting till late night for the cash van to arrive and clear the heavily collected WOS banknotes. The bigger offices like Sahidnagar MDG and Bhoinagar S O etc which are presently manned by senior lady employees are facing more problems by way of unnecessary detention till late night without any security both in post offices and in the cash van. The cash van on 11.11.216 cleared Rs.35 lakhs from Sahidnagar MDG at about 7.45 PM and thereafter from Rs. 725000/- from Bhoinagar.

            Similar is the situation in rural areas from where crores of WOS banknotes are collected without police escort throwing the lives of the poor employees and Govt. cash into a dangerous situation. Nimapara MDG being a cash office for some rural post offices removed more than crorers on 11.11.2016 without police escort. Since many rural post offices are functioning without Currency Verifier-Cum-Counting Machine, there is every probability of receiving fake notes during deposit and exchange. One such instance has been brought to the notice of this Union against Nimapara MDG for Rs.7000/- on 11.11.2016. As cash Office, since Nimapara MDG gathered Rs.1,37,11,500/-  including its own on 11.11.2016, now it is not possible to trace the office at fault for collecting such fake notes. As known to this Union, the Postmaster-in-Charge has already made good the amount from her own wallet.

Another unfortunate incident of  serious public resentment  is also coming to our notice     due to short supply of currency notes below Rs100/-  denominations. The members of public are returning from the post offices with much agony due to our failure to serve them properly. We are now exchanging just Rs.2000/- denominations since supply of currency notes below Rs100/-  denominations is very meager. Our counter P As / SPMs / Postmasters are frequently entering into arguments / counter arguments in spite of their best efforts to canvass the customers to bear with the situation. We are happy to note that some our Postmasters have made their own security arrangement requesting the concerned local police stations. But it is regretted that similar action from administrative side is seriously lacking.

The SPMs of single / double handed post offices are the worst sufferers for such unwanted rush.

In addition the linked bank is not also accepting the heavy WOS banknotes when tendered by Bhubaneswar GPO. While the employees of Bhubaneswar GPO with the bags of such notes are moving from back gate to front gate and vice-versa in the corridor of the linked bank, there is no place in the treasury branch to keep such cash.

Since this process will continue till 30th December, 2016, the employees are working under serious apprehension of being victimized for fake notes due to the above deficiencies by the administration.

            Therefore, before it is too late and the sincere, hardworking and honest poor postal employees are victimized for the above deficiencies, this union demands for taking immediate steps as follows:

i.              To supply Currency Verifier-Cum-Counting Machine as soon as possible to each post office not yet supplied.
ii.             To provide necessary police escort in the Cash Van, Bhubaneswar GPO.
iii.            To arrange additional vehicles with police escort for smooth clearance of heavily collected WOS banknotes timely from the post offices.
iv.           To address the Commissioner of Police, Bhubaneswar and Sr. Supdt. Police, Puri for deployment of adequate police force in all post offices to maintain peace in the long queue formed for exchanges of WOS banknotes.
v.            To deploy retired employees in all single / double handed SOs as per directions contained in S B order No. 12 / 2016 to handle the specific business of exchange and to cope with the unwanted rush.
vi.           To deploy additional staff in the treasury branch, Bhubaneswar GPO in accordance with the directions contained in S B Order No. 12 / 2016 for timely completion of the HO Account on the same day taking into account all the WOS notes collected on the day. It may be noted that in spite of our discussions, full amount of  WOS banknotes collected on 10.11.2016 could not be counted on 10.11.2016 and carried over to 11.11.2016.  The situation remained same for 11.11.2016 and 12.11.2016.  This is quite obvious since the staff deployed in the Treasury branch of Bhubaneswar GPO are too less in number in comparison to the counting and checking works of  the heavily collected WOS banknotes in crorers.
vii.          To arrange collection of  currency notes below Rs100/-  denominations from the linked bank and ensure timely supply to all post offices.
viii.         To address the linked bank for timely acceptance of cash from Bhubaneswar GPO.

            With regards
Yours faithfully,

Copy for information and immediate necessary action to :

1.    The Senior Postmaster, Bhubaneswar GPO
2.    The Chief Postmaster General, Odisha Circle, Bhubaneswar – 751 001

3.    The Circle Secretary, AIPEU, Group-C, Odisha Circle to discuss the issues with the Chief PMG, Odisha Circle immediately in person since as known such situations prevail in all post offices throughout the Circle.

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