From: Director
(CBS)
Sent: 28
March 2017 17:05
To: All
CPMG; CPMG Telangana Circle
Subject: Instructions
for executing End of Year (EOY) in CBS post offices/CPCs
Respected Sir/Madam,
The
competent authority has taken following decisions for executing End of Year (EOY) activities
for 2016-17 in CBS Post Offices/CPCs:-
1. On 1.4.2017, no CBS Post Office will do any transaction but
staff working on CBS will attend post office and follow instructions (as and
when ) issued by CEPT Team Chennai.
(A public notice should be put on the notice board of all CBS
Post Offices that due to End of Year, no transaction will be accepted on 01.04.2017 and
Monthly/Quarterly Interest of MIS/SCSS if due on 1st April 2017 will
be paid on03.04.2017. ATMs will be operational
on 01/04/2017). Salary & Pension
uploads should be done after completion of EOD for 1st April 2017.
2.CBS Post Offices should ensure that no unverified account
or modification in accounts of SB/PPF/SSA/NSS-87/NSS-92 remains
unverified as interest is not calculated for any account if any modification is
unverified, as on 31/03/2017. Concerned staff
should be alerted so that such lapses may be avoided.
3. All CBS Post Offices, on 31.3.2017, should do
transactions latest up to 1700 hours and verify all
the transactions simultaneously so that there may be no Blocking
Transactions at 1700 hours. All CBS Post Offices should
complete HISCOD latest by 1800 hours, except those SOLs which await
clearing information from the respective HOs. CPCs should monitor this activity
and any blocking validation should be reported to FSI Helpdesk and CEPT
Team, immediately on noticing so that solution can be provided well in
time.
4. CBS Head Post Office dealing with clearing house, should
intimate cheque clearing intimation of the cheques cleared on 31.03.2017 to
other linked CBS HOs and SOs well in time on 31.03.2017 either
over mail or phone so that credit/debit can be afforded well in time.
Late clearance activity and corresponding credits/debits should be
handled by the clearing house POs without any delay. (Please note that in
case of PPF Accounts maturing on 31.03.2017, cheque cleared before 31.03.2017 will
not be allowed to be credited after 31.03.2017)
5. CEPT FSI Team will be disabling certain menus
according to the requirements during EOY Batch execution to control resource
utilisation; CPCs will be kept informed from time-to-time on this and should
coordinate with their SOLs on this exercise.
5. Reports regarding Interest credited in SB/SSA/PPF/NSS-87
and NSS-92 accounts of a CBS post office, Silent Account maintenance Fee
charged and Total number of accounts marked as silent (total amount and
accounts for a Post Office and not account-wise) will be intimated
through CPCs by the end of first week of April 2017.
6. All the concerned teams who are part of the EOY activity (CPC SPOCs,
EOD Support Team, CEPT Team) should be available on 2nd April, 2017 and
ensure that EOY activity are completed smoothly.
Instructions for CPCs
1. CPCs should call post offices under their jurisdiction on 31.03.2017, help in clearing
blocking validations and ensure smooth completion of HISCOD.
2. HSCOD will be executed by CEPT team centrally; CPC
teams should be available till HSCOD is completed for all their respective
SOLs.
3. All CPCs will remain open during the night of 31.03.2017 and
duties of staff should be notified in shifts.
Circles/Regions/Divisions should ensure that these
instructions are followed scrupulously by all CBS Post Offices
and CPCs.
With regards,
Sachin Kishore
Director (CBS)
Sansad Marg,
Dak Bhavan
