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Tuesday, February 28, 2017

Refresh Your Knowledge - 1 : Value Payable Post

The value payable system is designed to meet the requirements of persons who wish to pay  for articles sent to them at the time of receipt of the articles or of the   bills or railway   receipts relating   to them, and also to meet the requirements of traders   and others who wish   to   recover, through the agency of the Post Office the value of article supplied by them.

Registered Parcels, registered letters, registered book    packets and newspapers    prepaid with postage of newspaper rates of postage and with registration fee  may be transmitted by the inland post as value payable postal articles, provided that the amount specified   for remittance to the sender in the case of any such postal article does not exceed Rs.5,000/- and provided  that such parcels, letters and packets do not contain coupons, tickets, certificates of introduction designed for the sale of goods on what is known as the “Snowball System”.

No such postal article as aforesaid will be accepted at any post office for transmission by post as a value payable postal article unless the sender declares that it is   sent in execution of a   bona fide order received by him. At any   post   office notified    from time   to time in this   behalf by the Director General, the sender will in addition be required to declare   that the article is one the transmission of which by post as a value payable postal article is permitted. No postal article as aforesaid will be accepted at these offices without such further declaration.
Explanation: An article   may be sent by the   value payable post even though it possesses no intrinsic value. Thus legal documents, bonds,    policies of insurance,   promissory note railway goods and parcel receipts, bills of leading or ordinary bills for collection may be sent as value payable postal articles. In the case of a railway receipt of bill of leading sent as a value payable     postal article, it will be sufficient for the purposes of this rule if the article to which railway receipt of bill of leading relates has been sent in execution of a bona fide order. In the case of the other documents specified the documents must be sent in execution of a bona fide order to send the document itself.
Post Office from and to which Value Payable Articles may be sent:
Value payable postal articles can be posted at any post office that is a money order office (with a few exceptions) for transmission to any other post office that is a money order office.

(1) Every postal   article   intended to be   transmitted   by   post as   a value   payable postal article must be presented at the post office with the prescribed printed form in which the sender must specify the sum to be remitted to himself full in the required entries (in ink)   and sign the declaration   required by clause 188. The sender must also write clearly on the face of the article itself:
(a) in the upper left hand corner the letters “VP” followed by an entry in figures and words of the amount for remittance to himself and
(b) in the lower left hand corner – his own name and full address
Note: The sender’s name and address may be  indicated by clear impression of a stamp   on the value payable articles.
(2) Value payable articles will not be accepted unless the   town of   payment   shown in  the value payable money order form is the one where the article has been booked.
(3) A receipt will be given to the person who presents the article.

A procedure similar to   that indicated in clause   167 for    registered   articles    is available for the convenience of firms and other   institutions posting at least ten uninsured value payable articles daily. No extra charge will be levied   for  this facility. Enquiries in this regard    should be   addressed to   the   local Superintendent of Post Offices.
(1) No article will be accepted at any post office for transmission by post as value payable postal article if it is so small or so covered with writing or sealing wax  on the address   side or otherwise made   up in such a manner as to render    it impracticable to   affix to the article   the prescribed official labels of the Post Office.
Explanation: This rule does not apply to an article which has an address labeled to it, provided that the label is not so small or covered with writing on the address side as to render it impracticable to affix to that side the prescribed official labels of the Post Office.
(2) No article on which the amount   specified for recovery from the addressee exceeds ₹​ ​100/- will be accepted at any post office for transmission by post as value payable postal article unless it is insured for at least the sum specified for remittance by the sender.
Explanation: This rule     does not apply    to value payable    letters containing Railway receipts, bills, invoices, documents, etc. of no intrinsic value and to    value payable packet containing printed papers, books, etc., sent under book packet rates.
Payment to Sender: When the amount due is recovered from the addressee, the sum for payment, to the sender will be remitted to him by means of money order.

(1) If the addressee of a value payable postal    article omits    to take delivery of it within 7 days following the date of its first   presentation or the date   of delivery to him    or   to   his accredited agent of an intimation of its arrival, the article will be returned to the sender on the 8th day:  Provided that if in the meantime the addressee has applied in writing to the post office for detention of the article for a further period not exceeding seven days beginning  with the said 8th day and pays the prescribed fee the article shall not be   returned to the sender until the expiration of the further period covered by the application. Any fee so paid shall in no circumstances be refunded.
(2) When a value payable Postal article is returned to the   sender under sub clause (1) the sender will be required to pay any charges that may be due on it and to acknowledge receipt of the article by signing the form presented by the postman. In no circumstances will any fee or fees prepaid by    the sender be refunded.
Insurance of VP articles: The value declared for insurance need not correspond with the amount specified by the   sender for remittance to himself.    Thus, in the case of a watch returned after repairs  by value-payable post to its owner, the amount to be remitted to the sender of the watch would be only the cost of repairs while the sum insured would represent the value of the watch itself.

(1) Wherever the sender article addressee of a value payable postal article makes a complaint regarding the delivery of or payment for, the value payable postal article, he will be entitled to have an enquiry made by the post office on paying the prescribed fee. The fee will be paid by means of a  postage stamps or stamps affixed to the letter of complaint. This fee will be refunded in cases where the complaint was found to be well grounded.
(2) The complaint will be required to furnish full particulars regarding each value payable  article   to   which the complaint refers and to pay the prescribed fee in respect of each article. No complaint will be attended to unless made within six months of the date of posting of the value   payable   article. The result of the enquiry will be communicated by letter.
(3) When a complaint is made regarding payment for a  V.P.  article the V.P. money order will not be produced unless and allegation of fraud or    receipt practiced on the sender is put forward, and the V.P. money order will only be available for inspection at the post  office at which the   Department finds it convenient to permit examination.
(4)  If a complaint is made by the addressee immediately after the receipt of a value payable postal article, that it was sent dishonestly or fraudulently the Head of the Circle may if he is   satisfied that there   are prima facie grounds for believing that the value payable postal article was sent with the intention of defrauding the addressee,    withhold   the payment   to the sender   of the money recovered    from the addressee.    If after making such enquiries   as may be necessary, he is fully satisfied that the value payable postal article was sent with this intention he   may order the return   of the article to the sender and refund to the addressee the sum of money recovered from him on delivery of the value-payable postal article.
Explanation: Impression of a stamping machine made b a competent authority   shall be tantamount to affixing stamps of corresponding value.

The Central Government shall not incur any liability in respect of the   sum specified for   remittance to the sender in respect of a value payable postal article unless  and until that sum has been received from for remittance to the sender in respect of a value payable within six months from the date of posting of the article.

General Post Office says ‘Cheese’

Express News Service  |   28th February 2017

BENGALURU: How does a over 160-year-old organisation that delivers letters stay relevant to a generation that is obsessed with emojis? Well, through smileys, says Thimoji Rao, deputy chief postmaster at the General Post Office (GPO) near Vidhana Soudha.

Smile Please

You’ve got to mind your emojis if you want to keep up with the millennials, he says. Under the consumer redressal forum of the central government, all postal offices were directed to introduce customer-friendly initiatives, informs Rao. “That’s how the smiley initiative happened in Bengaluru. We started the project on December 10, wherein the staff at the token counters and the postmen were asked to wear smiley badges while on duty,” he adds.
Smiley stickers were put up on counters of seven postal head offices in Bengaluru including – GPO near Vidhana Soudha, Jalahalli, Rajajinagar, HAL Stage, Basvanagudi, Jayanagar and RT Nagar.

“The idea is to make the postal system more approachable to the general public. We want them to be comfortable with our staff and have a good experience with their visit to our offices,” says Rao.

Conversation Channel Opens

The smiley initiative has also increased interaction prospects between postal department officials and the public. “The Indian postal department has been serving the public for over a century now, but we have always kept to the routine work. Looking up addresses and delivering them. It is only now following the smiley sticker has our interaction with the public improved,” says Manjunath G, postaman at GPO.

The 53-year-old adds that his interactions with the customers have now grown beyond the usual, “Sir/madam, please sign here. They now ask me about the smiley and we have a good talk at times,” he says.

‘Get More Thank yous Now’

Another postman at the GPO, A S Chandrashekar, too cherishes his conversations with the public better now. “I have always delivered letters with a smile, but never received as many smiles back. The smileys have definitely made a difference. Now, everytime I deliver a letter, they ask me about the badge and smile back,” says Chandrashekar.

The 40-year-old postman notes that the response to the badges among the public has been a friendly and positive one. “I get to hear more thank yous in a day than I used to earlier,” he says.

Those who now know of him call him from afar as soon as they see him. “Oh Namaskara! The smiling postman is here,” they scream.

Letters to Postal Dept

Ravi Das, 43, inspector at the customer care counter at the GPO, calls the initiative “an extension of the good service” of the postal department. He informs that the smiley badges are handed out following a systemic curation of an official’s friendly service.

Circle Union requests the Chief PMG, Odisha for prmitting the representatives of AIPEU, Group-C to have a meaningful discussion on Cadre Restructuring

No. P3NFPE – Odisha / 08 – 02 / 2017
Dated at Bhubaneswar the 23rd   February, 2017
Dr. Santosh Ku. Kamila, IPoS
Chief Postmaster General, Odisha Circle
Bhubaneswar – 751 001

Sub :   Permission to the selected representatives of AIPEU, Group-C, Odisha Circle for discussion with the Chief PMG, Odisha  on implementation of Cadre Restructuring Proposal of Group-C Postal Employees in Odisha Circle  -  Request regarding.

Respected Sir,
Most regretfully, we would like to bring it to your kind notice that though we had requested vide our letter dated 27.01.2017 first to complete the selection process for  HSG-I and HSG-II cadre and then go for LSG cadre to avoid any dislocation in managing the huge number of vacant posts under both the  higher selection grades, our letter was neither acknowledged nor responded till date.

We are in doubt if our letter has been brought to the kind notice of the Chief PMG or not.

Contradictorily, the Circle Office has now completed the DPC for LSG cadre and the approved officials have been allotted region-wise vide C O Memo No. ST/26-6(1)/2017(Postal), dated 23.02.2017.

After analyzing the above memo we noticed some deficiencies as follows.

1.    The names of some senior officials especially belonging to reserved category are seen omitted.

2.    While 7 Divisions have been allotted with 94 surplus LSG officials, 191 such officials were found short in rest 11 Divisions  in comparison to the respective Divisional sanctioned strength which may create serious dislocation while adjusting the surplus officials from one Division in another Division(s) which fall(s) short of the sanctioned strength. Now question arises as to how these vacancies will be filled in to keep the sanctioned strength constant. The Cadre Restructuring Proposal is silent about the issue and there is no guideline from the Directorate in this regard. It is also not known whether Circle Office has sought for any clarification from the Directorate.

3.    The approved list contains the name of some SAs, B Es, Trainers, CPC Supervisors and PLI Group Leaders also who are now supposed to be posted as LSG SPMs in the identified S Os since the existing  posts  against which these employees are working are not created and have not also been identified as LSG.

Now question arises as to how these posts will be manned if they are diverted from the current jobs. There may be complete dislocation in undertaking the day to day activities with regard to system failure and software issues if the experienced S As are diverted. Alternatively, if they are retained in their posts, then the proposed LSG posts against the said officials will remain vacant and the T S  P As may be forced to work  without any financial benefit which will be an injustice to them.

4.    In this context, our opinion is that  that there will be serious dislocation in functional activities of the post offices since  the posting order is being issued first for LSG cadre before filling the posts in HSG-I and HSG-II cadre under the cadre restructuring proposal. Since all the existing LSG posts have now been upgraded to HSG-II cadre, the existing LSG officials will certainly be disturbed from the present posts. Thus almost all the HSG-II posts will remain vacant till the exiting LSG officials are eligible for promotion as per the present norm.

Similar will be the position in HSG-I cadre also.

Thus, question arises as to how to manage these large number of HSG-II and HSG-I posts in the absence of eligible officials. Undoubtedly, the P As will be forced to man these posts without pay and seniority benefits and that will be a great injustice to such employees.

The above situations are just illustrative. We may come across several such deficiencies during the implementation of this Cadre Restructuring Proposal.

Under the circumstances, we would like to request you to  kindly to allow some selected representatives nominated by us as follows for a cordial discussion with the Official Side Chaired by the Chief PMG, Odisha Circle on the above issues before issuing the posting orders against the approved  LSG officials.

And till such time issue of posting orders to the approved LSG officials may kindly be stopped.

Sri Trilochan Parida
President, AIPEU, Group - C, Odisha Circle & B E, Uditnagar HO, Sundergarh
Sri Bruhaspati Samal
Circle Secretary, AIPEU, Group - C, Odisha Circle & Postmaster, Ashoknagar MDG, Bhubaneswar – 751 009
Sri G C Padhiary
Vice-President, AIPEU, Group - C, Odisha Circle & P A, Balasore  HO
Sri Pradeep Ku. Satpathy
Asst. Secretary, AIPEU, Group - C, Odisha Circle & P A, Burla MDG, Sambalpur
Sri Bishnu Prasad Das
Financial Secretary, AIPEU, Group - C, Odisha Circle & P A, Cuttack GPO
Sri Basant Ku. Pathy
Organizing Secretary, AIPEU, Group - C, Odisha Circle & Accountant, Aska H O

Awaiting your kind response, Sir.
With regards.
Yours faithfully,

Circle Secretary

Message from CoC Karnatak on Allowances

                       The media is debating that the allowances committee headed by Shri Ashok Lavasa Finance Secretary has submitted its report to the Hon’ble Finance Minister Arun Jaitleyji on 22nd  or not. Comrades as you aware that this committee period has expired on 22nd February 2017 , the question is that even if it has submitted its report to the   Hon’bleFinance Minister Arun Jaitleyji it is confidential document  all media creation on the HRA rates are not be believed, the actual truth will be known only after the assembly elections results of five states which will be declared on March 11.

                The past experience is that  even if the committee decides positively the union cabinet had turn down the recommendations of the committee , hence speculation is not correct , only after the union cabinet approves the recommendations of the committee , the new orders is issued .

                 The main demands of the CG employees is retention of the rates of HRA and date of effect of allowances should be from 1st January 2016 and revision of rates of Transport allowances, OTA and NDA apart from retention of many of the allowances.

              Comrades instead of speculation it would be better we focus on the 16th March 2017 strike, which would put pressure on the Central Government to yield to our charter of demands.
                                                                           Comradely yours
General Secretary 

AIPEU, Gr-C, CHQ reminds the Secy (Posts) regarding non-payment of incentive / remuneration for extra working hours during the period of demonetization

Secretary(Posts) to visit Odisha on 02.03.2017 : Divisional Office asks for achieving the revenue targets

Department of Posts, India
O/o the Sr. Supdt. of Posts offices
Bhubaneswar Division, Bhubaneswar-751009
           The Sr. PM, Bhubaneswar GPO,
All the PMs/SPMs/BPMs under  Bhubaneswar Division.               
No. -  SB/258/Ch-III/2016                                 Dated  at  Bhubaneswar   the   27.02.2017

Sub :-  Regarding achievement of Revenue target for the financial year 2016-2017 will be reviewed by the Secy. Post Sri B.V. Sudhakar on 02.03.2017.

This is regarding achievement of targets for opening of POSB A/Cs and revival of Silent accounts for the financial year 2016-17. Sri B.V Sudhakar, Secy Post going to pay a visit to this Division on 02.03.2017 and he may personally review the achievement of targets of this Division for the financial year 2016-17. In this regard the Chief PMG Odisha Circle, Bhubaneswar reviewed the position of achievement on SB/CC revenue target and revival of Silent accounts and found that only few no. of accounts have been opened in HO/MDGs/SOs in comparison to the assigned target. In this connection a series of communications have been issued out but no remarkable progress seems to have been achieved yet. This Division is now so far behind the assigned target whereas other Divisions are ahead of. The CPMG has also expressed his grave concern over the poor performance of this Division while reviewing the weekly report.

As such, you are directed to exercise all promptness to mobilize for opening of POSB A/cs. Members of Public and staff may be sensitized for opening of POSB A/cs. BPMs are instructed to make all out effort to motivate the members of public and achieve the assigned target positively as below by 01.03.2017. All BOs must be instructed through BO slip and also over phone to achieve the assigned target by 01.03.2017 positively otherwise the matter will be viewed seriously
Name of office
SB(all types including KVP/NSC)
500 each + (200 x No. of BOs under jurisdiction of the concerned MDG) 
400 each + (200 x No. of BOs under jurisdiction of the concerned MDG) 
350 each+ (200 x No. of BOs under jurisdiction of the concerned S.O.) 
“A” Class SO
300 each+ (200 x No. of BOs under jurisdiction of the concerned S.O.) 
“B” Class SO
250 each + (200 x No. of BOs under jurisdiction of the concerned S.O.) 
“C” Class SO
200 each+ (200 x No. of BOs under jurisdiction of the concerned S.O.) 
200 each

Sr. Supdt of Post Offices
Bhubaneswar Division

1-3. All IPOs/ASPOs of Bhubaneswar Division for information. They are requested to take necessary steps for opening of new A/cs by the BOs and the assigned target is achieved by the stipulated date.
Sr. Supdt of Post Offices
Bhubaneswar Division