Grant of personal computer advance for the year 2012-2013 Regarding calling for applications.

Department of Posts, India
Office of the Senior Superintendent of Post Offices
Bhubaneswar Division, Bhubaneswar-75 1009
No.E-5/2/2008-09                                                                                  Dated at Bhubaneswar the 05.6.2012

To

1.             The Senior Postmaster, Bhubaneswar GPO, Bhubaneswar-75 1001.
2              .All the Sub-Divisional Heads in Bhubaneswar Division.
3              .All the SPMs in Bhubaneswar Division.
4.             All branches of the Divisional Office.

Sub: Grant of personal computer advance for the year 2012-2013 Regarding calling for applications.

                In pursuance to C.O. letter No. AP/8-3/PC/2008-09 dated 30.05.2012, it has been decided to grant  personal computer advance to the eligible officers / officials subject to availability of funds. Therefore, applications in the enclosed prescribed format are invited from the interested officers / officials. The applications should reach this end by 25.06.2012.

Each application should accompany a quotation in respect of a new computer to be purchased .

Applications without quotation would not be entertained.

The advance will be granted on the following terms and conditions

I)              The sanction of advance is subject to availability of fund and the terms and conditions stipulated in the GFR-2005.

ii)             The officers / officials having pay in the pay band of Rs. 8560/- and above are eligible to apply(pay excluding grade pay).

iii)            Monthly recovery of all advances including computer advance applied for should not exceed 50 % of the total emoluments.

iv)            The officers / officials already availed computer advance within three. years should not apply.

v)            At the discretion of the sanctioning authority , cases of system Administrators/Officials entrusted with work related to special projects may be considered out of turn on administrative ground

End : As above.

Sr. Supdt. Offices
Bhubaneswar Division
Bhubaneswar-75 1009

FORM-VI

APPLICATION FORM FOR GRANT OF PERSONAL COMPUTER

1	Name of Applicant
2	Applicant’s designation

3.	Office / Place of duty
4	Band Pay + GP
5	Anticipated price of personal computer
6.	Amount of advance required
7.	Date of superannuation or retirement
8.	Number of installments in which the advance is desired to be repaid
9.1	Whether advance for similar purpose was obtained previously and if so :
	i			Date of drawal of the advance
	ii) .			The amount of advance and/or interest thereon still outstanding, if any
	iii)			Total monthly recovery towards all advances at present
	iv)			Present take home pay
	v)			Whether Bank loan availed. If so, what is EMI (Equal monthly installment)
9.2	If there is any special ground for taking computer advance
10	Whether the intention is to purchase:
	a)	A new or an old Personal Computer
	b)	If the intention is to purchase Personal Computer from a person having official dealings with the Govt. Servant, whether previous sanction of the competent authority has been obtained as required — under Rule-I 8(3j of the CCS (Conduct) Rules-1964 Whether the officer is on leave or is about to proceed on leave:
11	Whether the officer is on leave or is about to proceed on leave
	a)		The date of commencement of leave
	b)		The date of expiry of leave
12	Are any negotiations or preliminary enquiries being made so that delivery may be taken of the Personal Computer within one month from the date of drawal of the advance?
13.	a)		Certified that the information given above is complete and true.
	b)		Certified that I have not taken delivery of the Personal Computer on account of which I apply for the advance, that I shall complete negotiations for the purchase of pay finally and take possession of the same before the expiry of one month from the date of drawal of the advance.

Certified that the information given above are true and correct.

Date:                                                                                                                              Applicant’s Signature

Recommendations of Head of Division! Unit.

The case of Shri ---------------------------------------------------------------------------designation --------------------------

is recommended I not recommended for grant of Personal Computer Advance.

Sr. Supdt. of Post Offices
Bhubaneswar Division
Bhubaneswar-751 009