No. 1/23/2012-P&PW(E)
Government of India
Ministry of Personnel,
Public Grievances & Pensions
Department of Pension
& Pensioners' Welfare
3rd Floor, Lok Nayak
Bhavan,
Khan Market, New Delhi
Dated: 13th September,
2012
OFFICE MEMORANDUM
In accordance with the
instructions issued vide this Department's OM No.38/37/08-P&PW(A) dated
21.5.2009, 11.8.2009,25.6.2010 & 28.9.2010 and OM No.1/19/11-P&PW(E)
dated 3.8.2011, additional pension/family pension to old pensioners/family
pensioners is allowed on the basis of the date of birth/age recorded in the
Pension Payment Order (PPO) or other office records. Only in case the details regarding
date of birth/age are not available in the PPO/office records, additional pension/family
pension to old pensioners/family pensioners has been allowed on the basis of
certain documents i.e. PAN Card, Matriculation certificate. Passport, CGHS Card,
Driving Licence, Voter's ID Card and Aadhaar Number issued by VIDAL.
2.
During his service and at the time of retirement, a Government servant is required
to give details of his family, including date of birth of its members, in Form 3.
Date of birth/age of the members of family mentioned by the Government servant in
Form 3 was not mandatory to be verified by the Head of Office. It is felt that
in some case, the date of birth/age of a family pensioner, as recorded in the
PPO/office records might be incorrect.
3.
Some representations have been received in this Department regarding the hardship
being caused to old family pensioners in getting the additional pension on account
of incorrect recording of the date of birth/age in the PPO. They have been requesting
for allowing the change of date of birth in ~he PPO on the basis of the documents
prescribed in the various OMs mentioned in Para I above.
4.
The matter has been considered in this Department in consultation with the Ministry
of Finance, Department of Expenditure and the following decisions have· been
made:
i.
Since the date of birth of the Government
servant is recorded in the PPO on the basis of the service records and the date
of superannuation etc. also is determined on the basis of this date of birth,
there is no question of allowing change in the date of birth of the
retired/deceased pensioner in the PPO.
ii.
The request for change of date of birth/age of
the family pensioner (parents and spouse) in the PPO may be submitted by a
pensioner/family pensioner to the Head of the Department of the organisation where
the Government servant had last served along with at least one of the documents
mentioned in Para 1 above and a declaration on a non-judicial stamp paper
regarding the correct date of birth of the family pensioner. The Head of the
Department may allow the change in the date of birth of the family pensioner if
he is satisfied that the conditions indicated in this Department's OM
No.38/37/08-P&PW (A) dated 21.5.2009 have been fulfilled and that a
bona-fide mistake has been made in recording the date of birth in the PPO.
iii.
No other document will be accepted for
allowing the change in date of birth/age of the family pensioner in the PPO.
iv.
In order to avoid any possibility of recording
an incorrect date of birth in the PPO, in future, the Government servant may be
required to submit one of the documents indicated in Para 1 above as proof of
date of birth of spouse or parents along with the details of family in Form 3.
In the case of children certificate of birth from the Municipal authorities or
from the local panchayat or from the head of a recognised school if the child
is studying in such a school or from a Board of Education may be accepted.
5.
As regards pensioners/family pensioners belonging to the Indian Audit and Accounts
Departments, these Orders issue after consultation with the Comptroller and Auditor
General of India.
6.
This issues with the concurrence of Ministry of Finance, Department of Expenditure
vide their J.D. No 428/E.V/2012, dated 27/8/2012.
7.
Hindi version will follow.
(Sujasha Choudhuy )
Deputy Secretary
Tel. No. 24635979
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