PROSPECTUS
Organized by : Phulbani Postal
Division
All correspondence may be addressed
to:
Supdt. of Post Offices
Phulbani Division
Phulbani-762001
Phone no.-06842-253692
E-mail : dophulbani.od@indiapost.gov.in
SPECIAL
FEATURES:
Special
covers:-Subject to
approval by the Chief Postmaster General, Odisha Circle, special covers will be
issued with special cancellations on both the days of the exhibition .These
covers will be on sale at the Philatelic Counter in the exhibition premises
.Price per cover will be Rs.10/- plus cost of actual postage stamps to be
affixed . Special covers can be obtained by placing orders with the in-charge
,Philatelic Bureau, Bhubaneswar GPO,Bhubaneswar-751001,remitting the cost in
advance . Arrangements are being made to procure all available old series of
commemorative stamps for sale through Postal Counter at the venue.
Stalls:-In order of receipt of applications,
space will be allotted to the stamp dealers with a table, chair and almirah,
charging a nominal rent of Rs.5,000/- (Rs. five thousand only) for all the two
days of the Exhibition.
Workshop: - A Stamp Designing Competition will be
held on 18th
November, 2015 at the
Town Hall, Boudh from 12.00 hrs to13.30 hrs . The students of Kandhmal and
Boudh District can take part in this competition. The competition will be held
for English medium and Odia medium students separately. There will be four groups
as under:-
1) Class-II to V = Sub Junior Group
2) Class-VI to VIII = Junior Group
3) Class-IX to X = Senior Group
4) College students +2 to +3 = Super
Senior Group
Quiz:- A
Quiz Competition for school students will be held in the afternoon from 14.30
hrs to 15.30 hrs at the same venue .
In each group there will be 3 (three)
Prizes i.e. First ,Second and third will be awarded for each competition .
Before the competition one workshop on Philately will be held for an hour which
will be useful for the competition.
Further details can be had from the
Secretary,BOUDHPEX-2015, Supdt. of Post Offices, Phulbani Division, Phulbani .
RULES AND
REGULATIONS FOR ENTRIES OF EXHIBITS
1.
The exhibition will be held under the auspices of the Department of Posts (Supdt.of
Post Offices, Phulbani Division ,Phulbani under Berhampur Region) .The
exhibition will be held at Town Hall, Boudh from 18.11.2015 to 19.11.2015 .The
exhibition will be open to visitors on both the days from 10.00 to 20.00 hrs .
2.
The exhibition will be a District Level Philatelic Exhibition which will be
held at Boudh & known as “BOUDHPEX 2015”.
3.
Entries to the competition group will be limited to the Philatelists of Boudh
& Kandhamal District only . Distinguished Philatelist will be requested to
exhibit their valuable collections in the non-competitive (Invitee) group.
Exhibits which have secured awards at the international, National or State
level exhibitions will not be entertained in the competitive group.
4.
The whole exhibit must be the bonafide property of the Exhibitor and the
signing of the entry form is deemed to be an implied declaration to this effect
and to the acceptance of the General rules .
5.
Each exhibit should be entered in the correct group and section .An exhibit
considered to be incorrectly entered will be transferred to its correct group
or section by the Organizers. Exhibit may be entered under a non-de-plume
provided the full name and details have been registered with the Organizers. Duly
completed entry forms should be sent so as to reach the Secretary, BOUDHPEX
2015, not later the 10th
November,2015.
6.
All exhibits for competition or display must be mounted on the album sheets of
the required size (see clause no. 9) .Each album sheet should be kept inside
the protective transparent covers duly closed .EXHIBIT SHALL NOT HAVE THE NAME
OR IDENTIFICATION MARK OF ITS OWNER ON THE FACE OF THE SHEET .BUT THIS SHOULD
BE WRITTEN ON THE BACKSIDE OF THE SHEET. The number of the frames and the order
of the sheet in the frame should be written on the rear side to facilitate
error free mounting.
7.
The organizers reserve the right to reject any exhibit in whole or in part
without assigning any reason for such rejection.
8.
The organizers will be responsible for the mounting and dismounting of all
exhibits. However ,the exhibitors may have their exhibits, mounted in their
presence if they so desire –No exhibits can be removed during the exhibition.
Exhibitors who wish to collect their exhibits can do so after the close of the
exhibitions, at the time and date to be notified in the exhibition hall .It
will be delivered under clear acquaintance.
9.
Frame Size:-There will be approximately 80 frames of modern design .The
frames will be adequately secured and lighted .Each frame will hold 16 standard
size album page (22 cm x 29 cm) .
10.
Allotment of Frames:-Any single exhibit which the organizers accept for
competition shall be allotted not less than two and not more than four frames
in the competitive group (Senior) and not less than two and not more than three
frames in the Junior/School competitive group . The number of allotted frames
may be increased or decreased at the discretion of the organizers on the basis
of quality of exhibits .The organizers have full freedom to reject any exhibit for
valid reasons .Each exhibitor will be individually notified by the organizing
committee of the final allocation of frames made to him/her .PAYMENT IS TO BE
MADE ONLY AFTER THE RECEIPT OF THE NOTIFICATION BY THE PARTICIPANT.
11.
Fees:-The entry fee per frame is Rs.100/- (Rs. one hundred only) for
Senior Group ,which is to be remitted by money order to the Secretary, BOUDHPEX
2015, only after receipt of the notification (as per handbook on Philately ).No
fee will be charged to the participants of junior group and the school group
(as per handbook) .
12.
Exhibits may be handed over to the Secretary, BOUDHPEX 2015 in person or sent
by insured post only .They will be returned after the close of the exhibition
by insured post at the risk of the participants if not collected in persons .
13.
No single exhibit or any part thereof may be entered in more than one group or
section or will receive more than one award .There is however, no limit to the
number of exhibits a collector may enter in one or more groups. Separate entry
form should be used for each group & section .Additional entry forms can be
obtained from the secretary on request .
14.
The last date for receipt of entry is 10.11.2015 and last date of receipt of
exhibits by post is 15.11.2015 .Those who desire to deliver the exhibits in
person may do so latest by 15.11.2015 .All exhibits should be accompanied with
an invoice in duplicate showing the particulars of the contents of each album.
15.
Constitution and Powers of Jury:-The jury, consisting of three judges of
whom one is from the Department of Posts, will have the privilege to consult
independent opinion, amateur or professional .It shall also have the power to
withhold any award when, in its own opinion an entry has not confirmed with the
exhibition standard, or for any other reason .The jury will be decided by the
Chief Postmaster General ,Odisha Circle ,Bhubaneswar.
16.
The jury will be requested to base its awards on the basis of rules for judging
exhibits made by the Department . The following criteria and marking will be
followed for thematic exhibits .
1.Title,Plan,Development and
innovation(35 marks).
2.Philatelic knowledge and research(30
marks)
3.Condition and clarity of the
exhibits (30 marks)
4.Presentation(05 marks)
17.
The jury will present its report and list of awards to the organizers. The
decision of the jury in all cases will be final. Disputes will be referred to the
Chief Postmaster General , Odisha Circle ,Bhubaneswar.
18.
Awards:-The organizers will place at the disposal of the jury a
sufficient number of prizes. A certificate of participation will be awarded to
all the participants. There will be gold, silver ,bronze, medals/diploma as
recommended by the jury .
19.
Insurance:-Exhibitors may in their own interest make their own
arrangement for the insurance of their exhibits .The organizers will however
have block insurance.
20.
Liabilities:-Though every possible case will be taken of exhibits, no
responsibility shall attach to the organizers of the exhibition nor to the
members of the organizing committee or its employees or voluntary assistants
for any loss of or damage to an exhibit arising from any cause or reason what
so ever. However all care will be taken for the safety of the exhibits.
21.
Security:- Adequate security arrangements will be made by the special
security and vigilance committee to protect the exhibits .
22.
Amendment of Rules:-The organizers reserve the right to add, alter or
amend these rules and to alter the grouping and classification should it be
necessary.
23.
The decision of the organizers on all questions other than jury decisions that
may arise concerning the exhibition shall be final and binding.
24.
The signature of a exhibitor on the entry form shall be deemed to imply
acceptance of these rules and regulations and the amendment and modifications
that may be made thereafter.
25.
There will be six categories of exhibits in senior group and four each in
junior and school group as shown under classification.
CLASSIFICATION
OF EXHIBITS
I.INVITEE CLASS
The
selected distinguished philatelists will display their exhibits to improve the
standard of the exhibition .This is non-competitive class.
II.COMPETITIVE GROUP (Senior): (2 frames to 4 frames)
b) Indian States
c) General Collection (World other
than India)
d) Thematic(One frame exhibits only
with adequate material for display)
III.COMPETITIVE GROUP(Junior):- (2 frames to 3 frames )
a)Thematic
b)India
c)General Collection (World-Other than
india)
d)First day covers & Special
Covers
junior: Below the age of 18 years as
on 01.01.2015.
(Proof of age must accompany entry
form )
IV.COMPETITIVE GROUP(School):- (2frames to 3 frames)
The
Schools of Boudh and Kandhamal District will participate gateway only .No
individual can send his/her exhibits. The school will be participant.
a)Thematic
b)India
c)General Collection(World-Other than
India)
d)First day covers & Special
covers.
BOUDHPEX-2015
BOUDH DISTRICT LEVEL PHILATELIC EXHIBITION, 2015
Date : 18-19, November, 2015
Venue : Town Hall, Boudh
Please
type or fill in Block letters. This form in duplicate must be sent along with
Xerox copies of awards and certificate of age for youth entries to the
Secretary, BOUDHPEX-2015 (Supdt. of Post Offices, Phulbani Division,
Phulbani-762001) so as to be received by 10th November,
2015 by hand and 15th
November, 2015 by Post.
1.
TITLE OF EXHIBIT : _____________________________________________________
2.
EXHIBITOR’S NAME :
___________________________________________________
3.
EXHIBITOR’S ADDRESS : ________________________________________________
_________________________________________________
TELEPHONE/MOBILE
NUMBERS : ___________________________________________
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4. YOUTH CLASS : YES/NO
DATE OF BIRTH : _________
SHORT DISCRIPTION OF EXHIBIT
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