Local purchase/contingent expenditure - Instructs by SSPOs, Bhubaneswar Division

DEPARTMENT OF POSTS: INDIA

Office of the Senior Superintendent of Post Offices

                               Bhubaneswar Division,Bhubaneswar-751009

No.J-50/2012-13                                                    Dated at Bhubaneswar-9 the 10.11.2015

           

To

All the Departmental Post Offices under Bhubaneswar Division.

Sub:        Local purchase/contingent expenditure.

                While sanctioning payment of bills of different Post Offices under this Division regarding local purchase of office stationary, incurring of expenditure for other contingent charges several omissions/ shortcomings have been noticed. The following instructions are hereby issued for strict compliance in respect of local purchase and incurring of expenditure for other contingent charges:

1. Prior approval of the Divisional Head should be obtained in all cases of  local purchase except the purchase of diesel/petrol/kerosene for running Gen set.
2. Prior approval of the Divisional Head should be obtained for incurring any expenditure for any repair, refreshment, replacement of electrical fittings and accessories.
3. In respect of purchase made after obtaining prior approval the bill from the genuine shop with bill no. date, etc. should be submitted without delay.
4. No bills without bill no., name and address of the shop will be accepted.
5. Bills from any supplying agents/third party bills like “Deepak Supplier” etc. will not be entertained.
6. Keeping any expenditure incurred as part of cash in office without prior approval will be treated as violation of rules and action will be initiated.

Action is underway to procure computer paper and stationaries centrally from Kendriya Vandar and the bills along with the computer paper will be supplied to the offices according to their requirement and the PM/SPM has to return the bill to the Divisional Office duly signed for sanctioning payment.

All the PMs/SPMs are directed to strictly follow the above guidelines in respect of local purchase/contingent expenditure without fail  or else the bills will be treated as not ‘admitted’ and the amount of expenditure will have to be replenished by the official concerned.

For strict compliance.                                                                                                                                                                                                                                                                                                                                    N.R.GIRI

Sr. Supdt. of Post Offices

Bhubaneswar Division

Bhubaneswar – 751009

Copy to:

1. The Sr.Postmaster, Bhubaneswar GPO.
2. All IP/ASP, Bhubaneswar Division.
3. All OAs & Accountant, O/o the SSPOs, Bhubaneswar Division