To
The
Senior Superintendent of Post Offices
Bhubaneswar
Division, Bhubaneswar – 751 009
No. UN/BN–AIPEU/Gr.-C/02-08/2014,Dated at
Bhubaneswar the 7th August, 2014
Sub:
Weeding out of old records and other allied problems in connection with
National Cleanliness Drive of India Post
Sir,
It has been brought to the
notice of this union that while undertaking the National Cleanliness Drive of
India Post, the SPMs/Postmasters are compelled verbally to throw away the
ledgers and such other records not yet ordered to be discontinued.
In
this context, it is pertinent to bring to the kind notice of the SSPOs that in
view of computerization of Post Office Savings Bank, the Department while
modified the procedural rules of Savings Bank vide S B Order No. 17/2009
(Directorate’s letter No. 76-01/09-SB, dated 08.12.2009
) circulating
revised rules of POSB Manual, Vol. I, has clearly instructed that maintenance of
some limited number of records viz. for HOs - Stock Register (Rule–5), Long
Book (Rule–10), Ledger Card (Rule-13), Ledger Binder (Rule–16), Duplicate Card
(Rule–17) , Register of Index to Ledger Cards (Rule-18), Ledger Chart (Rule-18)
& Nomination Register (Rule-18) and for SOs with SB-LAN – Long Book
(Rule-10) & Nomination Register (Rule-22) only are not required since already maintained in
the System Software.
Nowhere, it has been
instructed yet to discontinue other records for which the grass
root level staff members, simultaneously with computerized works perform the
manual works in accordance with the rules and procedures of Postal Manuals
including POSB Manuals in the fear of disciplinary action since the Postal
Manuals have not yet been amended deleting all such traditional clauses not
required after computerization. In case of any deviation, the apprehension of
receiving charge-sheet by the disciplinary authorities cannot be avoided.
In
case any other instruction has been issued in the meantime to discontinue
records other than those listed above, the same should be circulated
immediately for information and guidance by the SPMs/Postmasters.
Further the most important reason for
keeping the ledgers is to set right the CBS / Database discrepancies viz.
Accounts without name / address of the depositor(s), Account number with blank
account status, Joint Account without second name / address of the depositor,
Minor Account without/invalid date of birth, Minor Account without guardian
name, Account open date greater than current date, Accounts without guardian’s
name of the minor nominee, Nomination registered without nominee name and
several such other discrepancies which cannot be solved without referring the
concerned original ledgers. Since the digitization process is going on in view
of the CBS, weeding out of ledgers may invite several problems which needs to
be considered.
Further,
it might have noticed by the visiting officers that most of the post offices
have no standard chair / table to sit/work, racks/almirahs to keep records and
thus giving a very odd impression of the interior view of such post offices.
Action may kindly be taken to supply the required furniture first before
compelling/directing the SPMs/Postmasters to dispose of the unserviceable
furniture.
Instances are there where SPMs are
working in very unhygienic condition in dilapidated buildings. Illustratively,
two photographs of Pohariput S O, Bhubaneswar-751 020 received by this union
from the members of public are attached here with which put several question
marks on the current cleanliness drive.
While we are not against such a noble
drive, we sincerely appeal the administration to examine the limitations /
compulsions of the grass root level officials, realize the naked truth of their
helplessness and provide every possible administrative and financial assistance
instead of any forceful implementation of the order on the plea of cleanliness
drive to make the post offices presentable and welcoming.
A line of reply on the
action taken is highly solicited.
With regards.
Yours faithfully,
Attached: As above
( B
SAMAL)
Divisional Secretary
Copy
through eMail to :
1. Com. R C Mishra, Circle Secy., AIPEU,
Gr.-C, Odisha Circle, Bhubaneswar – 7
2. Com. M Krishnan, Gen. Secy., AIPEU,
Gr.-C, CHQ, New Delhi – 110 008
It is requested to take up the
issue at the appropriate level for clear and real implementation of the
Directorate’s orders in connection with cleanliness drive of India Post.
Secretary, AIPEU, Gr.-C
Bhubaneswar Divisional Branch
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