All
India Postal Employees Union, Group-C
(Affiliated to National Federation of
Postal Employees)
Bhubaneswar Divisional Branch
Ashoknagar Mukhya Dak Ghar, Bhubaneswar –
751 009
No. UN-BN/AIPEU-Gr.-C/02-12/2016
Dated at Bhubaneswar the 20.12.2016
To
The Senior Superintendent of Post
Offices
Bhubaneswar Division
Bhubaneswar – 751 009
Sub:
Submission of Resolutions adopted by the
Divisional Working Committee Meeting dated 19.12.2016.
Sir,
The Divisional Working Committee
meeting of AIPEU, Group-C, Bhubaneswar Divisional branch was held on 19.12.2016
in the PRC, Bhubaneswar GPO.
The DWC discussed the current
divisional issues and unanimously adopted the following resolutions with
decision to bring the same to the notice of the competent authority for
immediate resdressal.
It is requested to kindly go through
the following resolutions meant for the Divisional administration which have
already been discussed severally in the monthly union meetings without any
tangible results.
Hope, early action will be taken to
solve the issues.
A reply on the action taken report is
highly solicited.
With
regards
Yours faithfully,
(B SAMAL)
Divisional Secretary
Resolutions adopted
in the Divisional Working Committee Meeting
dated 19.12.2016
Resolution
No. 1 : Undue delay in giving
financial upgradation under MACP Scheme
It is noticed that on the plea of
non-availability of up-to-date APAR or clarification from Directorate etc., the
financial upgradation under MACP Scheme is not being given to eligible
officials of Bhubaneswar Division since last one year and thus depriving such officials
for no fault of their own from getting the financial benefits. Though we have
severally discussed the issue with the SSPOs with assurances for early
completion, we regret that it is being delayed unnecessarily. This is in
complete violation of the prescribed guidelines for the purpose.
As per rules, the Screening Committee
shall follow a time schedule and meet twice in a financial year – preferably in
the first week of January and the first week of July of a year for advance processing the cases
maturing in that half. But as seen, Bhubaneswar Division is not following the
above guidelines.
The DWC discussed the issue in details
and resolved unanimously to bring it to the notice of the SSPOs to complete the
process for all eligible cases already kept pending by the end of this year including
those eligible for the first half of the year 2017.
Resolution
No. 2 : Compelling use of personal
mobiles for official purpose and arbitrary calling for explanations when not
responded
The DWC most regretfully discussed the
attitude of the Divisional administration in compelling the staff members to
respond through their personal mobiles during odd hours i.e. especially beyond
the normal working hours and if not responded unnecessary explanations are
being called for with threatening to take disciplinary action with biased and
prejudiced views. The Divisional administration is well aware that not a single
SPM/Postmaster has been supplied either with a hand set or reimbursed with
mobile vouchers. Thus, this Union considers such activity quite arbitrary.
Illustratively, this union intends to
remind the Divisional administration that due to delay in submission of WOS
report to Divisional Office by Bhubaneswar GPO, Shri Anil Kumar Mohanty, officiating
APM (Treasury) and Vice-President of this union was asked over his personal mobile
during late night on 15.11.2016. The report was to be submitted by the Sr.
Postmaster from the eMail Id of Bhubaneswar GPO and for the purpose a branch is
functioning (CC) under the direct supervision of the Sr. Postmaster for all
kinds of correspondences. While for non-submission of timely report, the Sr.
Postmaster was to be contacted, the concerned O A of Divisional Office
contacted the APM(Try) over latter’s personal mobile during such a time when
the said APM with his limited staff was quite busy in counting and verifying
crores of WOS banknotes collected from 71 S Os / MDGs. The personal conversation of the concerned O
A with the APM through both of their personal mobile phones was later made
official by the SSPOs calling for explanation from the APM on 17.11.2016 on the
plea of misbehaviour to the concerned O A of the Divisional Office which was
seriously condemned by the DWC. However, though the matter was subsequently discussed
and closed with the intervention of this Divisional Secretary and his team
members on 21.11.2016, the DWC did not appreciate the above action of the Divisional
administration and condemned the attitude of the concerned O A for manipulating
the facts and supplying wrong
information to the SSPOs.
This is not the only issue of its kind.
There are several other occasions when the Divisional Office is asking for various
official information through the personal mobiles. Such activities can be
requested under unavoidable circumstances since we are going digital but cannot
be demanded with calling for explanations and threatening. Till date we were
not taking this issue seriously since this has been a very common practice to
use mobile for easy communication in the digital era. But when a matter of
request was arbitrarily demanded with threatening of disciplinary action, this
union has no other way but to strongly protest such attitude of the Divisional
administration since response through personal mobiles can be made mandatory if
provided with handsets or reimbursement of mobile vouchers.
Thus, the DWC unanimously resolves to
request the SSPOs not to insist collection of official information through
personal mobiles of the staff members.
Resolution
No. 3 : Irregular and untimely
transfer of officials without valid reasons :
When the post of the SPM, Bapujinagar
S O became vacant consequent upon promotion of the regular incumbent to LSG
cadre, Divisional Office asked for option from interested officials for filling
up of the post. Though as many as 18 options were received, the Divisional
administration decided not to fill up the post on the plea that the said post
was upgraded to LSG under cadre restructuring which will be decided by the
Circle administration. But this union was surprised to note the transfer and
posting of the SPM (LSG), Bhimatangi S O made by the Divisional administration recently
and to effect such untimely transfer several employees were unnecessarily
disturbed. Illustrating the case of Sri Gopal Mohapatra, P A, Rasulgarh, this
Union is of the opinion that there was no need of disturbing him since he had
joined there just a few months back. This could have been easily avoided.
As such, the DWC unanimously resolved
to request the SSPOs to fill up the post of Bapujinagar S O as done in case of
Bhimatangi S O and cancel the transfer of Sri Gopal Mohapatra now under orders
of transfer to Bhubaneswar Secretariat.
Resolution
No. 4 : Supply of Currency
Verifier – Cum - Fake Note Detectors to
Post Offices.:
In spite of the discussions made by
the team members of this Union with the SSPOs and Sr. Postmaster, Bhubaneswar
GPO in latter’s chamber on 09.11.2016 for supply of Currency Verifier – Cum - Fake Note
Detectors to Post Offices which have not yet been supplied to safeguard the
employees, 7 machines were just purchased out of which only 3 SOs were supplied
installing the rest machines in Bhubaneswar GPO. The fact was also brought to
the notice of the Divisional administration vide this Union letter No.
UN-BN/AIPEU-Gr.-C/01-11/2016, dated 09.11.2016.
It is needless to reiterate that Currency
Verifier – Cum - Fake Note Detector is an instrument of all time requirement for the Post Offices and
this union is writing continuously and
discussing for years together without any satisfactory progress.
Thus, the DWC unanimously resolves
to request the SSPOs once again to ensure early supply of Currency Verifier –
Cum - Fake Note Detectors to Post Offices which have not yet been supplied to
safeguard the employees.
Resolution
No. 5 : Writing off the amount of
forged WOS notes collected by P Os without having fake note detectors
In the DWC, it has been brought to the notice
of the Union that during collection of WOS banknotes many post offices like Nimapara,
Balanga, Balianta, Balipatna, Balakati, Chandrasekharpur, Nayapalli,
Laxmisagar, Sahidnagar and Khandagiri
etc have failed to detect the forged notes due to non-availability of fake note
detectors. Nimapara MDG being the cash office of some rural SOs failed to check
each and every bundle / note collected from the S Os due to heavy rush of
currencies amounting more than crores daily. It was also discussed that while some
WOS notes pertaining to the year before 2005 said to be withdrawn by RBI and bundled
along with other notes could not be detected as forged by the machines
installed currently in the offices like Sahidnagar MDG, the same were returned
by Bhubaneswar GPO. As a result, the concerned
Postmasters / SPMs were compelled to make good the amount of forged noted
detected and retuned by Bhubaneswar GPO.
This has happened only due to
non-availability of fake note detectors for which this union has been writing
and discussing for years together apart from requests by the concerned
SPMs/Postmasters who have now been forced to suffer financially for no fault of
their own. The data of office-wise collection of such forged notes will be available
with the Sr. Postmaster, Bhubaneswar GPO.
Thus, the DWC unanimously resolved to request the SSPOs to write off the total amount
of forged notes collected as such by the above offices without having fake note
detectors.
Resolution
No. 6 : Compensation to officials
detained in the POs till late hours during collection of WOS banknotes and sanction
of conveyance charges of heavy WOS notes to Bhubaneswar GPO.
The Divisional administration is well
aware that the employees of the Division as a whole especially those working in
SB branches including all the staff members of ‘C’, ‘B’ and ‘A’ Class offices have
been detained regularly for collection of WOS notes and it was also been
instructed by the Directorate to open the offices till 8 PM for some days. Secondly, after 8 PM, the staff members of
the P Os continued to remove heavy WOS notes to Bhubaneswar GPO through private
arrangements since the only cash van failed to touch all the 71 SOs under the
Division. It is regretted that neither any instruction was issued nor any
arrangement was made for such employees working beyond 10 PM regularly for
quite some days. Instances are there when the staff members from rural offices
like Pipli and Nimapara waited for hours together in the Treasury branch of
Bhubaneswar GPO for counting and verifying the WOS notes amounting to crores. Without
breakfast and snacks, lunch and dinner even were badly delayed for such employees.
Under the circumstances, the DWC discussed
the whole issue very seriously and unanimously resolved to request the SSPOs to
arrange sanction of all pending bills /
vouchers submitted by the SOs for conveyance of cash and compensate suitably to
the all such officials detained as above.
Divisional
Secretary
AIPEU,
Group-C
Bhubaneswar
Division
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