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Tuesday, December 20, 2016

Divnl. Union submits the resolutions adopted in the DWC meeting dated 19.12.2016 to the SSPOs, Bhubaneswar Division

All India Postal Employees Union, Group-C
(Affiliated to National Federation of Postal Employees)
Bhubaneswar Divisional Branch
Ashoknagar Mukhya Dak Ghar, Bhubaneswar – 751 009

No. UN-BN/AIPEU-Gr.-C/02-12/2016
Dated at Bhubaneswar the 20.12.2016
The Senior Superintendent of Post Offices
Bhubaneswar Division
Bhubaneswar – 751 009

Sub:     Submission of Resolutions adopted by the Divisional Working Committee Meeting dated 19.12.2016.

The Divisional Working Committee meeting of AIPEU, Group-C, Bhubaneswar Divisional branch was held on 19.12.2016 in the PRC, Bhubaneswar GPO.

The DWC discussed the current divisional issues and unanimously adopted the following resolutions with decision to bring the same to the notice of the competent authority for immediate resdressal.

It is requested to kindly go through the following resolutions meant for the Divisional administration which have already been discussed severally in the monthly union meetings without any tangible results.

Hope, early action will be taken to solve the issues.

A reply on the action taken report is highly solicited.

With regards
Yours faithfully,

Divisional Secretary

Resolutions adopted in the Divisional Working Committee Meeting dated 19.12.2016

Resolution No. 1 :      Undue delay in giving financial upgradation under MACP Scheme

It is noticed that on the plea of non-availability of up-to-date APAR or clarification from Directorate etc., the financial upgradation under MACP Scheme is not being given to eligible officials of Bhubaneswar Division since  last one year and thus depriving such officials for no fault of their own from getting the financial benefits. Though we have severally discussed the issue with the SSPOs with assurances for early completion, we regret that it is being delayed unnecessarily. This is in complete violation of the prescribed guidelines for the purpose.

As per rules, the Screening Committee shall follow a time schedule and meet twice in a financial year – preferably in the first week of January and the first week of July  of a year for advance processing the cases maturing in that half. But as seen, Bhubaneswar Division is not following the above guidelines. 

The DWC discussed the issue in details and resolved unanimously to bring it to the notice of the SSPOs to complete the process for all eligible cases already kept pending by the end of this year including those eligible for the first half of the year 2017.

Resolution No. 2 :      Compelling use of personal mobiles for official purpose and arbitrary calling for explanations when not responded

The DWC most regretfully discussed the attitude of the Divisional administration in compelling the staff members to respond through their personal mobiles during odd hours i.e. especially beyond the normal working hours and if not responded unnecessary explanations are being called for with threatening to take disciplinary action with biased and prejudiced views. The Divisional administration is well aware that not a single SPM/Postmaster has been supplied either with a hand set or reimbursed with mobile vouchers. Thus, this Union considers such activity quite arbitrary.

Illustratively, this union intends to remind the Divisional administration that due to delay in submission of WOS report to Divisional Office by Bhubaneswar GPO, Shri Anil Kumar Mohanty, officiating APM (Treasury) and Vice-President of this union was asked over his personal mobile during late night on 15.11.2016. The report was to be submitted by the Sr. Postmaster from the eMail Id of Bhubaneswar GPO and for the purpose a branch is functioning (CC) under the direct supervision of the Sr. Postmaster for all kinds of correspondences. While for non-submission of timely report, the Sr. Postmaster was to be contacted, the concerned O A of Divisional Office contacted the APM(Try) over latter’s personal mobile during such a time when the said APM with his limited staff was quite busy in counting and verifying crores of WOS banknotes collected from 71 S Os / MDGs.  The personal conversation of the concerned O A with the APM through both of their personal mobile phones was later made official by the SSPOs calling for explanation from the APM on 17.11.2016 on the plea of misbehaviour to the concerned O A of the Divisional Office which was seriously condemned by the DWC. However, though the matter was subsequently discussed and closed with the intervention of this Divisional Secretary and his team members on 21.11.2016, the DWC did not appreciate the above action of the Divisional administration and condemned the attitude of the concerned O A for manipulating the facts and  supplying wrong information to the SSPOs. 

This is not the only issue of its kind. There are several other occasions when the Divisional Office is asking for various official information through the personal mobiles. Such activities can be requested under unavoidable circumstances since we are going digital but cannot be demanded with calling for explanations and threatening. Till date we were not taking this issue seriously since this has been a very common practice to use mobile for easy communication in the digital era. But when a matter of request was arbitrarily demanded with threatening of disciplinary action, this union has no other way but to strongly protest such attitude of the Divisional administration since response through personal mobiles can be made mandatory if provided with handsets or reimbursement of mobile vouchers. 

Thus, the DWC unanimously resolves to request the SSPOs not to insist collection of official information through personal mobiles of the staff members.

Resolution No. 3 :      Irregular and untimely transfer of officials without valid reasons :

When the post of the SPM, Bapujinagar S O became vacant consequent upon promotion of the regular incumbent to LSG cadre, Divisional Office asked for option from interested officials for filling up of the post. Though as many as 18 options were received, the Divisional administration decided not to fill up the post on the plea that the said post was upgraded to LSG under cadre restructuring which will be decided by the Circle administration. But this union was surprised to note the transfer and posting of the SPM (LSG), Bhimatangi S O made by the Divisional administration recently and to effect such untimely transfer several employees were unnecessarily disturbed. Illustrating the case of Sri Gopal Mohapatra, P A, Rasulgarh, this Union is of the opinion that there was no need of disturbing him since he had joined there just a few months back. This could have been easily avoided.

As such, the DWC unanimously resolved to request the SSPOs to fill up the post of Bapujinagar S O as done in case of Bhimatangi S O and cancel the transfer of Sri Gopal Mohapatra now under orders of transfer to Bhubaneswar Secretariat.

Resolution No. 4 :      Supply of  Currency Verifier – Cum - Fake Note Detectors to Post Offices.:

In spite of the discussions made by the team members of this Union with the SSPOs and Sr. Postmaster, Bhubaneswar GPO in latter’s chamber on 09.11.2016 for  supply of Currency Verifier – Cum - Fake Note Detectors to Post Offices which have not yet been supplied to safeguard the employees, 7 machines were just purchased out of which only 3 SOs were supplied installing the rest machines in Bhubaneswar GPO. The fact was also brought to the notice of the Divisional administration vide this Union letter   No. UN-BN/AIPEU-Gr.-C/01-11/2016, dated 09.11.2016.

It is needless to reiterate that Currency Verifier – Cum - Fake Note Detector is an instrument  of all time requirement for the Post Offices and this union is writing continuously  and discussing for years together without any satisfactory progress.

            Thus, the DWC unanimously resolves to request the SSPOs once again to ensure early supply of Currency Verifier – Cum - Fake Note Detectors to Post Offices which have not yet been supplied to safeguard the employees.

Resolution No. 5 :      Writing off the amount of forged WOS notes collected by P Os without having fake note detectors    

In the DWC, it has been brought to the notice of the Union that during collection of WOS banknotes many post offices like Nimapara, Balanga, Balianta, Balipatna, Balakati, Chandrasekharpur, Nayapalli, Laxmisagar, Sahidnagar and  Khandagiri etc have failed to detect the forged notes due to non-availability of fake note detectors. Nimapara MDG being the cash office of some rural SOs failed to check each and every bundle / note collected from the S Os due to heavy rush of currencies amounting more than crores daily. It was also discussed that while some WOS notes pertaining to the year before 2005 said to be withdrawn by RBI and bundled along with other notes could not be detected as forged by the machines installed currently in the offices like Sahidnagar MDG, the same were returned by Bhubaneswar GPO.  As a result, the concerned Postmasters / SPMs were compelled to make good the amount of forged noted detected and retuned by Bhubaneswar GPO.  

This has happened only due to non-availability of fake note detectors for which this union has been writing and discussing for years together apart from requests by the concerned SPMs/Postmasters who have now been forced to suffer financially for no fault of their own. The data of office-wise collection of such forged notes will be available with the Sr. Postmaster, Bhubaneswar GPO.

Thus, the DWC unanimously resolved  to request the SSPOs to write off the total amount of forged notes collected as such by the above offices without having fake note detectors. 

Resolution No. 6 :      Compensation to officials detained in the POs till late hours during collection of WOS banknotes and sanction of conveyance charges of heavy WOS notes to Bhubaneswar GPO.      

The Divisional administration is well aware that the employees of the Division as a whole especially those working in SB branches including all the staff members of ‘C’, ‘B’ and ‘A’ Class offices have been detained regularly for collection of WOS notes and it was also been instructed by the Directorate to open the offices till 8 PM for some days.  Secondly, after 8 PM, the staff members of the P Os continued to remove heavy WOS notes to Bhubaneswar GPO through private arrangements since the only cash van failed to touch all the 71 SOs under the Division. It is regretted that neither any instruction was issued nor any arrangement was made for such employees working beyond 10 PM regularly for quite some days. Instances are there when the staff members from rural offices like Pipli and Nimapara waited for hours together in the Treasury branch of Bhubaneswar GPO for counting and verifying the WOS notes amounting to crores. Without breakfast and snacks, lunch and dinner even were badly delayed  for such employees.

Under the circumstances, the DWC discussed the whole issue very seriously and unanimously resolved to request the SSPOs to  arrange sanction of all pending bills / vouchers submitted by the SOs for conveyance of cash and compensate suitably to the all such officials detained as above.

Divisional Secretary
AIPEU, Group-C
Bhubaneswar Division

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