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Saturday, September 27, 2014

Live testing of Speed Post Cash on Delivery (SPCOD) facility


Government of India
Ministry of Communication & IT
Department of Posts
Business Development & Marketing Directorate
Dak Bhawan, New Delhi – 110 001
To
              All CPMsG



No:       57-09/2011-BD&MD                                                                     Dated    15.09.2014

Sub:     Live testing of Speed Post Cash on Delivery (SPCOD) facility

            This is regarding live testing of Speed Post Cash on Delivery (SPCOD) articles. Circles were asked to expand the SPCOD facility to all the delivery Post Office by 31.08.2014, which has been extended upto 01.10.2014.

2.         It is noticed that most of the delivery Post Offices are not having the awareness & comfort level to handle the SPCOD articles. In this regard, it has been decided to run a test for enabling the SPCOD facility to all delivery Post Offices. A test plan has been formulated for implementation w.e.f. 22.09.2014 and which should be completed by 26.09.2014. The details of the test plan is attached herewith alongwith the barcode series to be used for the test. The detailed barcode numbers are also attached in the excel file.

3.            Live testing necessitates booking of dummy transactions to the delivery Post offices. The amount incurred for booking of the SPCOD article and the amount collected after delivery of the dummy articles have to be charged under UCR/UCP respectively in the Post Offices as per attached test plan.

4.         It is requested to execute the test plan w.e.f. 22.09.2014 in accordance to test plan & should be completed by 26.09.2014.            It is also requested to identify a Nodal Officer in the Circle, who will monitor the testing and send a report to BD & M Directorate and CEPT, Mysore by 30.09.2014.  In case of any issues, CEPT Mysore may be contacted at the helpdesk.
(Smita Kumar)
General Manager (P&L)
Copy to:

1.         The General Manager (CEPT), PTC Mysore Campus, Mysore – 570 010 for information and necessary action. It is also requested to setup a special helpdesk for execution of SPCOD testing plan.
2.         DDG (MB) for information.


Pilot for Field Testing (Pan-India) of SP-COD during September, 2014

Software Requirements:

All offices involved in the testing whether it be for booking, dispatch or delivery should implement the latest software as detailed below:

1.     Speednet Version 4.2
2.     Meghdoot Version 7.0 with Update 9

Role of CEPT:

·       CEPT, Mysore will create a national level SP-COD customer with BNPL facility and keep the customized script in FTP site for creation of SP-COD customer locally in the identified booking offices.
·       Details of the SP-COD customer:
Test SP-COD Customer, c/o Postmaster, Sansad Marg HO, New Delhi – 110 001.
·       CEPT, Mysore will create an eBiller ID for the above referred SP-COD customer with Payment office as Sansad Marg PO, New Delhi – 110 001.
·       CEPT, Mysore to provide MIS for SP-COD articles.

Role of Circles:

·       Each circle will identify one booking location at Regional level for booking of SP-COD articles during the pilot.
·       Each circle has been allocated specific barcode range for booking of SP-COD articles as per Annexure-I.
·       Each Circle will sub-allocate the barcode range for each identified booking office at Regional level for booking of SP-COD articles.
·       Each Circle will instruct all offices to implement the latest version of Speednet and Meghdoot as detailed under Software Requirements para for the pilot.
·       Each circle will identify one Nodal officer, who will collect details of SP-COD articles booked/delivered/undelivered in their Circle (booking office wise) and intimate the same to Sansad Marg HO, BD & M Directorate and CEPT Mysore.

Sl. No.
Name Region
Name of booking PO
Name of delivery PO
Barcode No.
Date of booking
Status of the article (delivered/ RTS)
Date of delivery/ RTS
Remarks










 Role of Booking offices:

·       All booking offices will download the customized script required to create the Test customer for the testing from the FTP site of CEPT, Mysore and complete the agreement requirements.
·       All booking offices to book 4 SPCOD articles to each delivery post offices under their region. (one article is to be delivered by delivery PO, One is to be invoiced for delivery at BO, One for window delivery and one for return to sender).
·       From address for each of the SP-COD article will be as below:
Test SP-COD Customer, c/o Postmaster, Sansad Marg HO, New Delhi – 110 001.
·       SP-COD value for each article will be Rs.100/-.
·       They will dispatch the booked SP-COD articles using Speednet software.
·       They will ensure that the booking data is transmitted to Data Centre by running Speednet Communication regularly.
·       They will cross-check the booking figures with the figures shown in the Speednet MIS at the end of the day.
·       They will intimate the details of SP-COD articles booked to the Nodal officer on daily basis.
  • They will generate the bills on or after the 1st of the following month and charge the amount incurred in booking of SP-COD articles under UCR. The amount so accounted for as SPCOD article will be adjusted by making cross entry in UCP on the same day to adjust the account of the Post Office. A clear remark should be marked in the accounts of the Post Office. 
Role of Delivery offices:

All delivery offices should receive the SP-COD articles in Speednet software and transfer the same to Meghdoot Postman module using the transfer option. They should ensure testing of the following options specifically relating to SP-COD service.
  • Delivery of atleast 2 SP-COD articles received at their office.
  • Non-delivery of atleast 1 SP-COD article and their return to Sansad Marg HO.
  • Restriction in Speednet for invoicing/delivery of SP-COD articles.
  • Restriction in transferring SP-COD articles to Meghdoot Postman module in the absence of receipt of booking details from Speednet Central Server.
  • Receipt of booking details from Speednet Central Server on using ‘Request Resend Data’ option in Speednet Software.
  • Transfer of SP-COD articles to Meghdoot Postman module and concerned reports.
  • Invoicing of SP-COD articles, delivered and undelivered SP-COD articles returns, intimation served, window deposit and window delivery options in Meghdoot Postman module.
  • Restriction on invoicing of SP-COD articles with COD value > 5000.
  • Restriction on re-direction of SP-COD articles in Meghdoot Postman module.
  • Invoicing of SP-COD articles to BOs and taking returns.
  • Accounting of SP-COD articles during ‘Submit Accounts’.
  • Reflection of SP-COD delivered articles amount under the head ‘SP COD Collection’ in Daily Account/Summary.
  • Proper transmission of SP-COD delivery data via ePayment Communication.
  • The SP-COD amount so collected will be adjusted by making the cross entry in UCP on the same day to adjust the account of the Post Office. A clear remark should be marked in the accounts of the Post Office. 
Role of Sansad Marg HO  – as the Office of Delivery for SP-COD RTS articles:

Sansad Marg HO will act as the office of Delivery for SP-COD RTS articles. They will test for the following operations:
·       Receipt of SP-COD RTS articles in Speednet Software & their transfer to Meghdoot Postman module as in the case of normal SP-COD articles.
·       Check the COD value as ‘0’ in the ‘SP-COD articles Transferred to Meghdoot Postman module.
·       Delivery of SP-COD RTS articles with ‘0’ COD value in Meghdoot Postman module. 

Role of Sansad Marg HO  – as the Payment office:

Sansad Marg HO – 110001 will act as the office of Payment for SP-COD articles delivered across all offices during the test period. They will specifically test for the following operations:
·       Receipt of payment related data for delivered SP-COD articles from ePayment Central Server.
·       Making payment to the SP-COD customer.
·       Reflection of concerned amount along with SP-COD fee under the heads ‘SP COD Payments’ and ‘SP COD Fee’ respectively and related reports.
·       The SP-COD amount so paid to the customer will be adjusted by making the cross entry in UCR on the same day to adjust the account of the Post Office. A clear remark should be marked in the accounts of the Post Office.

Sansad Marg HO will cross-check the SP-COD articles information received from the Circles and the details of payments made in r/o delivered SP-COD articles.


Annexure – I: Barcode Prefix and Range allotment to Circles

Circle
From Range
To Range

Circle
From Range
To Range
Andhra Pradesh
EZ99900001XIN
EZ99905000XIN

Rajasthan
EZ99960001XIN
EZ99965000XIN
Bihar
EZ99905001XIN
EZ99910000XIN

Tamil Nadu
EZ99965001XIN
EZ99970000XIN
Chattisgarh
EZ99910001XIN
EZ99915000XIN

Uttar Pradesh
EZ99970001XIN
EZ99975000XIN
Gujarat
EZ99915001XIN
EZ99920000XIN

West Bengal
EZ99975001XIN
EZ99980000XIN
Haryana
EZ99920001XIN
EZ99925000XIN

Assam
EZ99980001XIN
EZ99983000XIN
Jammu & Kashmir
EZ99925001XIN
EZ99930000XIN

Delhi
EZ99983001XIN
EZ99986000XIN
Jharkhand
EZ99930001XIN
EZ99935000XIN

Himachal Pradesh
EZ99986001XIN
EZ99989000XIN
Karnataka
EZ99935001XIN
EZ99940000XIN

North East
EZ99989001XIN
EZ99992000XIN
Kerala
EZ99940001XIN
EZ99945000XIN

Orissa
EZ99992001XIN
EZ99995000XIN
Madhya Pradesh
EZ99945001XIN
EZ99950000XIN

Uttarakhand
EZ99995001XIN
EZ99998000XIN
Maharastra
EZ99950001XIN
EZ99955000XIN

1CBPO
EZ99998001XIN
EZ99999000XIN
Punjab
EZ99955001XIN
EZ99960000XIN

2CBPO
EZ99999001XIN
EZ99999999XIN

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