Government of India
Ministry of Communication & IT
Department of Posts
Business Development & Marketing Directorate
Dak Bhawan, New Delhi – 110 001
To
All CPMsG
No: 57-09/2011-BD&MD Dated 15.09.2014
Sub: Live testing of Speed Post Cash on Delivery (SPCOD) facility
This is regarding live testing of Speed Post Cash on Delivery (SPCOD) articles. Circles were asked to expand the SPCOD facility to all the delivery Post Office by 31.08.2014, which has been extended upto 01.10.2014.
2. It is noticed that most of the delivery Post Offices are not having the awareness & comfort level to handle the SPCOD articles. In this regard, it has been decided to run a test for enabling the SPCOD facility to all delivery Post Offices. A test plan has been formulated for implementation w.e.f. 22.09.2014 and which should be completed by 26.09.2014. The details of the test plan is attached herewith alongwith the barcode series to be used for the test. The detailed barcode numbers are also attached in the excel file.
3. Live testing necessitates booking of dummy transactions to the delivery Post offices. The amount incurred for booking of the SPCOD article and the amount collected after delivery of the dummy articles have to be charged under UCR/UCP respectively in the Post Offices as per attached test plan.
4. It is requested to execute the test plan w.e.f. 22.09.2014 in accordance to test plan & should be completed by 26.09.2014. It is also requested to identify a Nodal Officer in the Circle, who will monitor the testing and send a report to BD & M Directorate and CEPT, Mysore by 30.09.2014. In case of any issues, CEPT Mysore may be contacted at the helpdesk.
(Smita Kumar)
General Manager (P&L)
Copy to:
1. The General Manager (CEPT), PTC Mysore Campus, Mysore – 570 010 for information and necessary action. It is also requested to setup a special helpdesk for execution of SPCOD testing plan.
2. DDG (MB) for information.
Pilot for Field Testing (Pan-India)
of SP-COD during September, 2014
Software
Requirements:
All offices
involved in the testing whether it be for booking, dispatch or delivery should
implement the latest software as detailed below:
1.
Speednet Version 4.2
2.
Meghdoot Version 7.0 with
Update 9
Role of CEPT:
·
CEPT, Mysore will create a
national level SP-COD customer with BNPL facility and keep the customized
script in FTP site for creation of SP-COD customer locally in the identified
booking offices.
·
Details of the SP-COD customer:
Test SP-COD Customer, c/o Postmaster, Sansad Marg HO, New Delhi –
110 001.
·
CEPT, Mysore will create an
eBiller ID for the above referred SP-COD customer with Payment office as Sansad
Marg PO, New Delhi – 110 001.
·
CEPT, Mysore to provide MIS for
SP-COD articles.
Role of Circles:
·
Each circle will identify one
booking location at Regional level for booking of SP-COD articles during the pilot.
·
Each circle has been allocated specific
barcode range for booking of SP-COD articles as per Annexure-I.
·
Each Circle will sub-allocate
the barcode range for each identified booking office at Regional level for
booking of SP-COD articles.
·
Each Circle will instruct all
offices to implement the latest version of Speednet and Meghdoot as detailed
under Software Requirements para for the pilot.
·
Each circle will identify one
Nodal officer, who will collect details of SP-COD articles booked/delivered/undelivered
in their Circle (booking office wise) and intimate the same to Sansad Marg HO, BD
& M Directorate and CEPT Mysore.
|
Sl. No.
|
Name Region
|
Name of booking PO
|
Name of delivery PO
|
Barcode No.
|
Date of booking
|
Status of the article (delivered/ RTS)
|
Date of delivery/ RTS
|
Remarks
|
|
|
|
|
|
|
|
|
|
|
Role of Booking offices:
·
All booking offices will
download the customized script required to create the Test customer for the
testing from the FTP site of CEPT, Mysore and complete the agreement
requirements.
·
All booking offices to book 4
SPCOD articles to each delivery post offices under their region. (one article is to be delivered by delivery
PO, One is to be invoiced for delivery at BO, One for window delivery and one
for return to sender).
·
From address for each of the
SP-COD article will be as below:
Test SP-COD Customer, c/o Postmaster, Sansad Marg HO, New Delhi –
110 001.
·
SP-COD value for each article
will be Rs.100/-.
·
They will dispatch the booked
SP-COD articles using Speednet software.
·
They will ensure that the
booking data is transmitted to Data Centre by running Speednet Communication
regularly.
·
They will cross-check the
booking figures with the figures shown in the Speednet MIS at the end of the
day.
·
They will intimate the details
of SP-COD articles booked to the Nodal officer on daily basis.
- They will generate the bills on or after the 1st of the following month and charge the amount incurred in booking of SP-COD articles under UCR. The amount so accounted for as SPCOD article will be adjusted by making cross entry in UCP on the same day to adjust the account of the Post Office. A clear remark should be marked in the accounts of the Post Office.
Role of Delivery offices:
All delivery
offices should receive the SP-COD articles in Speednet software and transfer
the same to Meghdoot Postman module using the transfer option. They should
ensure testing of the following options specifically relating to SP-COD
service.
- Delivery of atleast 2 SP-COD articles received at their office.
- Non-delivery of atleast 1 SP-COD article and their return to Sansad Marg HO.
- Restriction in Speednet for invoicing/delivery of SP-COD articles.
- Restriction in transferring SP-COD articles to Meghdoot Postman module in the absence of receipt of booking details from Speednet Central Server.
- Receipt of booking details from Speednet Central Server on using ‘Request Resend Data’ option in Speednet Software.
- Transfer of SP-COD articles to Meghdoot Postman module and concerned reports.
- Invoicing of SP-COD articles, delivered and undelivered SP-COD articles returns, intimation served, window deposit and window delivery options in Meghdoot Postman module.
- Restriction on invoicing of SP-COD articles with COD value > 5000.
- Restriction on re-direction of SP-COD articles in Meghdoot Postman module.
- Invoicing of SP-COD articles to BOs and taking returns.
- Accounting of SP-COD articles during ‘Submit Accounts’.
- Reflection of SP-COD delivered articles amount under the head ‘SP COD Collection’ in Daily Account/Summary.
- Proper transmission of SP-COD delivery data via ePayment Communication.
- The SP-COD amount so collected will be adjusted by making the cross entry in UCP on the same day to adjust the account of the Post Office. A clear remark should be marked in the accounts of the Post Office.
Role of Sansad Marg HO
– as the Office of Delivery for SP-COD RTS articles:
Sansad Marg HO
will act as the office of Delivery for SP-COD RTS articles. They will test for
the following operations:
·
Receipt of SP-COD RTS articles
in Speednet Software & their transfer to Meghdoot Postman module as in the
case of normal SP-COD articles.
·
Check the COD value as ‘0’ in
the ‘SP-COD articles Transferred to Meghdoot Postman module.
·
Delivery of SP-COD RTS articles
with ‘0’ COD value in Meghdoot Postman module.
Role
of Sansad Marg HO – as the Payment
office:
Sansad Marg HO –
110001 will act as the office of Payment for SP-COD articles delivered across
all offices during the test period. They will specifically test for the
following operations:
·
Receipt of payment related data
for delivered SP-COD articles from ePayment Central Server.
·
Making payment to the SP-COD
customer.
·
Reflection of concerned amount
along with SP-COD fee under the heads ‘SP COD Payments’ and ‘SP COD Fee’
respectively and related reports.
·
The SP-COD amount so paid to
the customer will be adjusted by making the cross entry in UCR on the same day
to adjust the account of the Post Office. A clear remark should be marked in
the accounts of the Post Office.
Sansad Marg HO
will cross-check the SP-COD articles information received from the Circles and
the details of payments made in r/o delivered SP-COD articles.
Annexure – I: Barcode Prefix
and Range allotment to Circles
|
Circle
|
From Range
|
To Range
|
|
Circle
|
From Range
|
To Range
|
|
Andhra Pradesh
|
EZ99900001XIN
|
EZ99905000XIN
|
|
Rajasthan
|
EZ99960001XIN
|
EZ99965000XIN
|
|
Bihar
|
EZ99905001XIN
|
EZ99910000XIN
|
|
Tamil Nadu
|
EZ99965001XIN
|
EZ99970000XIN
|
|
Chattisgarh
|
EZ99910001XIN
|
EZ99915000XIN
|
|
Uttar Pradesh
|
EZ99970001XIN
|
EZ99975000XIN
|
|
Gujarat
|
EZ99915001XIN
|
EZ99920000XIN
|
|
West Bengal
|
EZ99975001XIN
|
EZ99980000XIN
|
|
Haryana
|
EZ99920001XIN
|
EZ99925000XIN
|
|
Assam
|
EZ99980001XIN
|
EZ99983000XIN
|
|
Jammu & Kashmir
|
EZ99925001XIN
|
EZ99930000XIN
|
|
Delhi
|
EZ99983001XIN
|
EZ99986000XIN
|
|
Jharkhand
|
EZ99930001XIN
|
EZ99935000XIN
|
|
Himachal Pradesh
|
EZ99986001XIN
|
EZ99989000XIN
|
|
Karnataka
|
EZ99935001XIN
|
EZ99940000XIN
|
|
North East
|
EZ99989001XIN
|
EZ99992000XIN
|
|
Kerala
|
EZ99940001XIN
|
EZ99945000XIN
|
|
Orissa
|
EZ99992001XIN
|
EZ99995000XIN
|
|
Madhya Pradesh
|
EZ99945001XIN
|
EZ99950000XIN
|
|
Uttarakhand
|
EZ99995001XIN
|
EZ99998000XIN
|
|
Maharastra
|
EZ99950001XIN
|
EZ99955000XIN
|
|
1CBPO
|
EZ99998001XIN
|
EZ99999000XIN
|
|
Punjab
|
EZ99955001XIN
|
EZ99960000XIN
|
|
2CBPO
|
EZ99999001XIN
|
EZ99999999XIN
|
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