Com. Debendra Kumar Rout

SPM, Balakati SO 

retired from service  today

on superannuation

We wish him a happy and peaceful retired life.

INFORMATION UNDER R T I ACT

OBTAINED FROM SSPOs, BHUBANESWAR DIVISION

AND SUBMITTED TO CIRCLE UNION / CHQ

Dear Comrades,

You might have watched that our CHQ vide its messages published on 21.08.2010  in our CHQ’s website under General Secretary’s Desk had asked for  obtaining information under RTI on certain points from respective Divisional Heads.

Accordingly , this Divisional Secretary had requested the SSPOs, Bhubaneswar Division on 27.08.2010 and the SSPOs, Bhubaneswar Division, vide his letter No. B – RTI – 44 / 2010, dated 24.09.2010 replied to this Divisional Secretary. The said reply of the SSPOs, Bhubaneswar Division was submitted to our  Circle Union on 27.09.2010 and to CHQ on 30.09.2010.

As regards, point – H, a copy of the Divisional Office letter No. B – 9 / Rlg. / Ch. III, dated 21.05.2010 addressed to the Sr. Postmaster intimating the complete re-verification result of Bhubaneswar Division was the correct reply to solve the purpose. The required portion of the said letter is as follows.

Sl. No.	Name of the Service Association	No. of valid authorized letters	No. of invalid authorized letters	Total No. of authorized letters
1	AIAIASP, Orissa Circle Branch	07	Nil	07
2	AISBCEU, Orissa Circle Branch	08	Nil	08
3	AIPEU, Group-C, Bhubaneswar Divnl. Branch	166	14	180
4	NAPE, Group-C, Bhubaneswar Divnl. Branch	33	14	47
5	AIPEU, Postmen & Group-D Bhubaneswar Divnl. Branch	159	13	172
6	NUPE, , Postmen & Group-D Bhubaneswar Divnl. Branch	09	12	21
7	AIGDSU, Bhubaneswar Divnl. Branch	306	08	314

Now the copy of Divisional office letter No. B – RTI – 44 / 2010, dated 24.09.2010  is reproduced below for information of our common members.

Department of Posts, India

Office of the Senior Superintendent of Post Offices

Bhubaneswar Division, Bhubaneswar-751009

 No. B/RTI - 44/2010,                                           Dated at Bhubaneswar the 24.09.2010

To

          Shri Bruhaspati Samal

          Secretary, AIPEU (Group-C)

          Bhubaneswar Divisional Branch

          Sahid Nagar MDG

          Bhubaneswar - 751007

Sub :  Supply of information under RTI Act – 2005.

 Ref :   Your application dated 27.08.2010.

  

Sir,

          With reference to your application mentioned above seeking information under RTI Act – 2005, the following information available on record are furnished below.

Para No	Information sought for	Reply
A	Sanctioned establishment strength in HSG-I, HSG-II, LSG, PA, Postman, MTS, GDS	HSG-I  =  02,  HSG-II  =  05,  LSG  =  14,  PA  =   241,  Postman  =  246,  MTS = 42,  GDS  =  561
B	Actual working strength as on 01.08.2010 in each category of point (a) above.	HSG-I  =  02,  HSG-II  =  01,  LSG  =  08,  PA  =   210,  Postman  =  171,  MTS = 26,  GDS  =  390
C	No. of residual vacancies (unfilled vacancies in LGO exam.) still kept unfilled up to the year 2001 to 2005 and from 2006 to 2009	The residual vacancies from 2001 to 2005 = Nil The residual vacancies from 2006 to 2009 = Nil N.B.: It is made clear that the unfilled vacancies under Promotional quota goes to GDS quota and the unfilled vacancies under GDS quota are called as residual vacancies and filled up by direct recruitment.
D	Whether the unfilled post under residual vacancies are included in the ensuing recruitment. If so, what is the number of posts ?	Separate recruitment process is now going on to fill up the unfilled promotional quota vacancies by the GDSs. The last date for submission of applications was fixed to 30.08.2010 and the examination is scheduled to be held on 26.09.2010. The number of vacancy is 07 (seven).
E	What is the number of vacancies notified for the LGO exam. (current year)	The number of vacancy for the LGO exam.-2010 in Bhubaneswar Division is 05 (five).
F	Whether relaxation of recruitment rules process is carried out to the wards in respect of deceased / retired under medical invalidated officials in BBSR Divn.. If so, please supply approved list from the year 2001 onwards in respect of BBSR Divn.	The compassionate appointment in relaxation of normal recruitment rules to the wards of deceased officials and officials retired on invalidation ground are being carried out at Circle Office. However during the period from 2001 to 01.08.2010, only one candidate namely Sri Kedar Guru is appointed in Gr-D cadre in BBSR Divn. under compassionate ground being approved vide C.O. No.RE/CRC/2004 dated 05.02.2004 and a copy of the same is enclosed herewith.
G	If not selected under relaxation rules to the extent of 5% of total vacancies, the reason for such non selection.	Since the matter is being decided at Circle level, Divisional authority is not able to provide the information.
H	Please supply the list of members finalized in the Division at the time of current membership verification (category wise).	The lists of members in respect of all the Unions / Associations as determined during the current membership verification in BBSR Divn. can be supplied only after realization of requisite fee of Rs.58/- (@ Rs.2/- per copy) under the head UCR in any Post Office.
i	Whether all the personal claims of the officials paid like TA, Medical, OTA, Honorarium, NREGS. If any bills are pending, whether the pending is due to inadequate allotment of funds, If so, what is the requirement of funds in each category to wipe out all pending bills as 01.08.2010.	No personal claims under TA, OTA, Honorarium, NREGS are kept pending due to inadequate funds. But under Medical Head, the bills amounting to Rs.4,00,000/- are kept pending due to inadequate funds.

This is for your kind information. If you are not satisfied with this information, you may file appeal to the Departmental Appellate Authority mentioned below within 30 days from the date of receipt of this information.

Appellate Authority :

Director Postal Services (HQ)

O/o the Chief Postmaster General

Orissa Circle, Bhubaneswar-751001

 Yours faithfully,

(A.K.Nayak)

C.P.I.O.

- c u m -

Sr. Supdt. of Post Offices

Bhubaneswar Division

Bhubaneswar-751009

LOW CONVICTION DOGS VIGILANCE CASES

                Though 1981 cases were registered against as many as 3824 Govt. employees and private persons on charges of corruption in the last 5 years, only 282 cases ended in conviction. The vigilance wing of Odisha Govt. made the data public at a function on vigilance awareness period here on Thursday.

                The convicted persons included 17 Class – I , 46 Class – II, 274 Class – III, 8 Class – IV Govt. employees , 16 other public servants and 27 private persons. “The percentage of conviction in this period was 41%. This is much higher than the national average,”  Vigilance Director Anup Kumkar Patnaik said.

                As many as 440 Class – I, 424 Class – II , 1742 Class – III, 60 Class – IV Govt. employees along with 338 other public servants and 820 private persons were brought to book under corruption charges in last five years.

                However, not a single IAS, IPS and IFS officer has been convicted by vigilance courts in the state so far. The State Vigilance till now has registered all together 82 cases against 37 IAS officers, 11 cases  against  IPS officers and 30 cases against 23 IFS officers.

                “The Vigilance Courts are functioning properly for prosecution and early disposal of case,” Patnaik said.

                Meanwhile, Vigilance registered 383 corruption cases against a number of Govt. employees and private persons in 2009. “This is the highest number of cases registered under Prevention of Corruption Act in the history of State Vigilance,” Patnaik informed.

                The Director of Anti-graft Bureau  further revealed that the State Vigilance has made a commendable achievement in providing vital inputs for formulation of national strategy. Chief Minister Naveen Patnaik lauded  the efforts of vigilance officials in fighting the menace of corruption in state.” Three special Vigilance Courts at Keonjhar, Kandhmal and Kalahandi are going to be opened shortly apart from the present courts,” Naveen said. Chief Secretary B K Patnaik and  Chief Information Commissioner  D N Padhi also spoke on the occasion. Prizes were distributed to best Vigilance Division, Unit , Investigating Officer and Special Public Prosecutor of 2009.

Source: Times of India, Bhubaneswar, Date: 29.10.2010

Interference of Circle Union requested to expedite

Dequarterization of

Nayahat, Baramunda Colony and Nimapara MDG

Dear Comrades,

Dequarterization of  post attached quarters is a serious problems in Bhubaneswar Division. As you know in the recent past, due to continuous effort by this Divisional Union, Utkal University MDG, Kedargouri NDT SO, Bapujinagar NDT SO, GGP Colony NDT S O, Gop S O, Latahatran S O,  Brahmakundi S O and Nuapalamhat S O have been dequarterized and the dequarterization  proposal for Regional Research Laboratory SO, Central Govt. Colony NDT SO, Bamnal SO  , Bangurigaon S O, Kalpana Square NDT S O, Nayahat, Baramunda Colony and Nimapara MDG are under active consideration.

The cases of Nayahat, Baramunda Colony and Nimapara MDG are pending at Circle office. Com. R C Mishra, Circle Secy. has been requested to interfere in the matter.

No. UN-BN/AIPEU-Gr.-C/ 06 – 10 /2010,

Dated at  Bhubaneswar the 27^th October, 2010

Sub:-  Dequarterization of Post attached quarters – Case of Baramunda Colony, Nimapara MDG and Nayahat S O of Bhubaneswar Division

Dear Comrade,

This is regarding dequarterization of Post attached quarters of Baramunda Colony, Nimapara MDG and Nayahat S O of Bhubaneswar Division. The present position of the above three quarters are detailed below.

1.   Baramunda Colony:

With strong and continuous pursuance by this Divisional union, the case of dequarterization of Baramunda Colony S O has been enquired by the ASPOs I/C, Bhubaneswar Division and dequarterization of the Post attached quarters has been duly recommended by the SSPOs, Bhubaneswar Division to Circle Office vide Bhubaneswar Division letter No. D – 65 / Ch. II, dated 21.10.2010 accompanied with the detailed report of the ASPOs in favour of dequarterization , Schedule of Accommodation which is far below the requirement and security aspect etc. Considering computerization in Baramunda Colony S O, existing staff strength, below schedule of accommodation and above all the dilapidated condition, the post attached quarters of B M Colony S O has been recommended as fit to be dequarterized by the SSPOs, Bhubaneswar Division.

The matter is still pending with C O. In this regard, this union’s endorsement No.UN-BN/AIPEU-Gr.-C/4-09/2010, dated 11^th  September, 2010 may be referred to.

2.   Nimapara MDG:

After continuous discussion with the Divisional Head in the monthly union meetings for a pretty longer period, lastly the case of Nimapara MDG was recommended by the SSPOs, Bhubaneswar Division and considering the dilapidated condition of both the P O building and its post attached quarters inviting major civil works, Nimapara MDG was dequarterized temporarily for a period of six months with effect from 11.12.2009 or till completion of civil work by the Chief PMG , Orissa Circle vide C O letter No. Bldg. / 16 – 281 / 99 ( Sub ) , dated 09.12.2009. But, during the specified period of six months, the required civil works could not be under taken. Thus, SSPOs, Bhubaneswar Division vide his letter No. D – 84 / Ch. II, dated 27.07.2010 requested for extension of dequarterization period till completion of civil work followed by reminder dated 27.09.2010.

But till date, no action has yet been taken by C O.

3.   Nayahat S O:

With continuous correspondences and discussions made in the monthly union meetings by this Divisional Union, the post quarters of Nayahat S O was recommended by the SSPOs, Bhubaneswar Division to Circle office as fit to be dequarterized. The Circle office subsequently enquire the security aspect of the P O vide C O letter No. Bldg / 8 – 658 / 09, dated 08.07.2010 with instruction for embodiment of an iron safe in the PO vide letter dated 29.07.2010. As known to this union, SSPOs, Bhubaneswar has requested the Superintendent, PSD for supply of the iron safe vide Divisional office letter No. J – 125, dated 04.08.2010 followed by reminders.

But unfortunately, no reply has yet been given by PSD to the SSPOs, Bhubaneswar Division and thus delaying the matter to be finalized.

Under the circumstances, it is needless to reiterate that due to undue delay in dequarterization in spite of every justification, the staff members are suffering from heavy financial losses. Thus, it is requested to take up the issues with the circle administration without delay  for early dequarterization and  sanction and payment of HRA to the concerned SPM / Postmaster from the date of their joining in respective PO as represented by them.

With greetings.

PROBLEMS OF SAHIDNAGAR MDG

Dear Comrades,

Though the problems of Sahidnagar MDG is known to one and all and the authorities have expressed  their views to examine and consider, no action is being taken for this bigger Post Office having as many as 20 beats, the highest in Odisha Circle. 33 officials are being managed by a single HSG-I Postmaster without any additional supervisor.

Com. R C Mishra, Circle Secy. has been requested to interfere in the matter.

Circle Union requested to take up

the problems  of Sahidnagar MDG

No.UN-BN/AIPEU-Gr.-C/ 03 – 10 /2010

Dated at  Bhubaneswar the 25^th October, 2010

Sub:-  Change of Working Hours and creation of a post of LSG supervisor in Sahidnagar MDG – Suggestions regarding.

Dear Comrade,

This is regarding creation of one post of LSG supervisor with change of working hours of Sahidnagar MDG. In spite of justification and repeated correspondences with the administration the issues have not yet been resolved  compelling interference of the circle union.

A.  Justification in brief:

             While reporting the above problems of Sahidnagar MDG. this is to intimate you that the Mail, Sorting and Delivery branch of Sahidnagar MDG are being operated in the basement of the P O building and the Postmaster sits  in the ground floor. Thus, direct supervision of these branches personally  by the Postmaster is being prevented. When the Postmaster comes to the basement  for supervision, the counter transactions are being affected compelling the customers to wait and inviting resentments. With the present arrangement and MDW, the sole responsibility now lies with the Postmaster in spite of the above compulsion and limitation. Although timely attendance to correspondence works, attending customers on the spot and over telephone, complying public complaints and overall supervision of the office including safe keeping of records / files etc. and extra supervision required under Project Arrow  are affected, these are attended to personally by the Postmaster sitting late night in the office. After diversion of Customer Care Centre to deal with the web-based complaints, implementation of iMO, WUMT, World Net Express and other Premium/ e-enabled  products / services, the responsibilities of the Postmaster have been increased unexpectedly which is becoming impossible to manage single handedly.      Further this is the only HSG- I post office in Orissa Circle having 20 beats where as Bhubaneswar GPO even has only 19 beats.  This is the only HSG – I post office perhaps which is functioning without any supervisor. The volume of mails received by this office is just next to Bhubaneswar GPO. As per DET, most of the HOs in Orissa Circle are even  receiving mails less than Sahidnagar MDG. But those H Os have DPM and APMs in their respective establishments.

B.      Suggestions already given:

1.       Since the 1^st mail is being received daily through MMS at 6.50 AM, the working hours of this office requires to be changed. Two P As ( One dealing with  mail / sorting / receipt and delivery of SPAs / EPPs and other dealing with receipt and delivery of RLs and receipt and transfer of  Parcels / VPLs / VPPs ) with two Sorting Postmen and  one Group-D should be brought on to duty daily from 07.00 hours to 11.00 hours and from 15.00 hours to 18.00 hours so that facing , stamping , sorting,  data feeding etc. will be finished in time and the beat out can be ensured rightly at 10.30 hours. The assistance of GDS M C is also barely necessary for cutting of bags, facing and stamping of articles, both accountable and ordinary. Considering the volume of mail and the number of bags ( this office is receiving 30 bags average a day ) this office receives daily, the only Group-D cannot finish the work in time single handedly. Thus, the duty of the GDS MC is also required to be sorted out accordingly. Details of volume of mail receipt is not required perhaps since DET discloses everything.

2.      During the above proposed off hours of the Group-D i.e. from 11.00 to 15.00 hours , this office may utilize the services of the water carrier and sweeper who have been paid for 5 hours ( nearly ) each.

3.       Out of the two P As brought on to duty as above, the senior one  may be given the duty of the supervisor who will look after the Mail, Sorting and Delivery branch of the PO so that the Postmaster will find time for other important supervisory work including counter , correspondences  works and handling of public complaints etc.

4.      One set of keys of the P O excluding treasury may be handed over to the supervisor designated as above.

5.      The duties of the 3 counter P As ( MPCM, SB – I and S B – II ), MO Paid / VPL PA and Treasurer require no change.

 Further to intimate that  the Post of  APM, S B – III, Bhubaneswar GPO  which was diverted to  the Business Office as Supervisor for some period has been kept vacant since long after abolition of the post of second supervisor in Business Office. Practically two APMs (SB), i. e. APM  - I for HOSB  and APM – II for SOSB have been functioning since years together in Bhubaneswar GPO. Thus, the said Post of APM ( SB – III ), Bhubaneswar GPO may perhaps be proposed also for creation here in Sahidnagar MDG as APM ( LSG ) on redeployment basis under matching savings scheme. This will certainly increase the efficiency of this Project Arrow office failing which management of such a bigger office with a single supervisor with receipt / dispatch of large volume of mails may be affected adversely.

C.  Action taken so far:

The above problem was first brought to the notice of the Technology Squad from Circle Office on Sahidnagar MDG on 20/06/2009 and complying the Visiting Remarks of the Technology Squad the above suggestions were given to C O by the Postmaster, Sahidnagar MDG vide e-mail dated 25.06.2010.

The Circle office then called for comments on the issue from the SSPOs, Bhubaneswar Division vide their e-Mail dated 25.06.2009.

The same suggestions as above for change of  working hours and  creation of  an LSG supervisor post on matching saving scheme were again given to the SSPOs, Bhubaneswar Division by the  Postmaster, Sahidnagar MDG.

The fact was duly recorded by the Chief PMG in his / her V R dated 09.02.2010 and 04.06.2010 which have been duly complied the Postmaster Sahidnagar MDG with the above suggestions.

The fact was again brought to the notice of the DPS ( HQ ) during her visit to Sahidnagar MDG on 30.07.2010. The DPS ( HQ ) in her V R dated 30.07.2010 has directed the SSPOs, Bhubaneswar Division to inform C O about action taken by the later.

But it is regretted that in spite of such remarks, pursuance and justification, the matter though initiated since June, 2009 is yet to be finalized. Therefore, it is requested to appraise the circle administration to realize the gravity of the issue and take suitable action in this regard as early as possible.

With greetings.