Minutes of Monthly Union Meeting

Minutes of Monthly Union Meeting with AIPEU, Group-C

Bhubaneswar Dvnl Branch, BBSR held on 24.01.2012 at 10.30 hrs.

P R E S E N T

Administration Side		Union Side S/Sri
Sri A.K. Nayak, SSPOs, BBSR Dn.		1.	B. Samal,  Postmaster, Sahidnagar MDG	Dvnl Secy
Sri G.P. Kar  ASPOs (Hqrs)		2.	Purna Chandra Dash, Balakati S O	President
		3.	Pramod Kumar Pattnaik,  APM, BNC GPO.	Vice- President
Item No.	O l d   I t e m s
2-11/07	This is regarding functioning of rural SOs in unsuitable houses and under unhealthy atmosphere. It has come to notice of this Union that S.Os. like Bangurigaon and Balipatna are functioning only with two principal rooms out of which one room is meant for the Post Office and other is meant for the SPM’s quarter with a very small room / space attached for kitchen / store. This is sere gross injustice to the concerned SPMs. All such SPMs are senior TBOP officials and drawing more than Rs.5500/- and thus entitled for type-III quarters, but for years together, they have been compelled to stay in such houses which are far below the entitled type. Adding salt to the injury, these houses are not maintained properly. The same problems are also continuing in most of town SOs namely Kalpana Square NDTSO, C.G. Colony NDTSO etc. As such, this Union demands for immediate shifting of such SOs to suitable places having prescribed schedule of accommodation or dequarterised at once to give justice to the staff member.
Reply	Order for drawal of HRA in lieu of accommodation in respect of Bangurigaon, Balipatna and CG Colony has since been issued to Sr PM.  As regards Kalpana Square, the SPM is residing in the attached quarters.                                                                                               (I/C)
03-04/10	This is regarding irregular deduction of HRA from the salary of the SPM, Nayahat  and C G Colony  when the cases are pending with Divisional Office and correspondence is going on with C O for dequarterization. The present incumbent of C G Colony S O joined on 17.05.2008 and well before that this union was in discussion with the Divisional administration for dequaterization of C G Colony S O. HRA was not being deducted from the salary of the present SPM. But suddenly, the Sr. Postmaster, Bhubaneswar GPO started deducting HRA from the pay of the official from March-2010 unexpectedly. Similar is the position of Nayahat S O which the SSPOs has personally realized. The concerned SPMs have also represented and intimated time and again  on the uninhabitable condition of the attached post quarters. Under the circumstances, this union requests the SSPOs to issue instructions to the Sr. Postmaster, Bhubaneswar GPO to continue drawal of HRA to both the SPMs.
Reply	For drawal of HRA in lieu of accommodation in respect of  CG Colony and Nayahat has since been issued to Sr PM, Bhubaneswar.                                                                                  I/C
1-2/ 11	This has a reference to S B Order No. 02 / 2011 communicated vide Directorate’s letter No. No.113-07/2008-SB, dated 08.02.2011 clarifying S B Order No. 25 / 2010 for settlement of deceased claim cases where in it has been told that the value of stamps on Affidavit differs from State to State as it comes under the State Stamp Act and Circles can circulate the value of stamps as per their State Stamp Act. Thus, it is requested to obtain the value of Stamp paper that will be used for obtaining Affidavit, Letter of Indemnity and Disclaimer certificate of Affidavit for settlement of deceased claim cases and circulate to all concerned for information and necessary action.
Reply	The matter will be referred to Tahasildar / Sub Registrar for obtaining the amount of stamp duty to be affixed.                                                                                  Action  :  S.B. Branch
	New  I t e m s
01-01/12	Request to supply of adequate computer paper, bar code / MPCM sticker to all computerized offices in time.
RPELY	These items are supplied by PSD, BBSR.  It is learnt that due to improper procurement, PSD is unable to supply the aforesaid  items to this Division as per our requirement.  Keeping in views the short supply from the PSD, computer consumables are supplied to different P.Os. as per availability of stock at this Office.                                                 Action  :  T.O. Branch
02-01/12	Request to develop the concerned package accordingly since default fine for RPLI in POS is not being activated creating troubles for Counter P A in collection of premia.

The date of next monthly meeting with the Union will be intimated later on. Agenda, if any, for discussion, may be submitted early.  No separate letter will be issued for submitting agenda.

  (A.K. Nayak)

Sr. Supdt. of Post Offices

Bhubaneswar Division, Bhubaneswar-751009

No.B.9-1/Ch.III,                                                                  Dated at Bhubaneswar, the 24th Jan, 2012