Publication of advertisement by individual in the Gazette of India Part-IV, regarding change of name, addition or deletion of surname etc.

Dear Comrades,

                For publication of advertisement by individual in the Gazette of India Part-IV, regarding change of  name, addition or deletion of surname etc. , we require some basic information and have to comply with some formalities. A few days back, one of our colleagues had made a correspondence in this regard with the Controller, Department of Publication, New Delhi – 54. The reply received in this regard is reproduced below for information and guidance of all.

GOVERNMENT OF INDIA

DEPARTMENT OF PULICATION

CIVIL LINES, DELHI -110054.

Website: ww.deptpubnie.in

Email: acop-dep@nic.in (&) pub,dep@nic.n

TEL.: 2381 7823 / 9689 /  3761  /  3762 / 3764   /  3765.

Advt. : - 67810 / 11              DP – 190                                                                                               Dated 08.12.2011

To

Mr. Gopal Ch. Bhoi, Postal Assistant

Sahidnagar MDG, Bhubaneswar – 751 007

Sub: - Publication of advertisement by individual in the Gazette of India Part-IV, regarding change of  name, addition or deletion of surname etc.

Sir,
                With reference to your letter no. - dated 2^nd December, 2011 on the above subject. I am to inform you that the person who wants to get his change of name published in the Gazette of India Part- IV has to comply with the following formalities prior to publication of such advertisement.

1.             The individual concerned has to notify his change of name in one of the leading local newspaper either in English or Hindi (not more than one year old from the present date of application), showing the following  data: - old name, s / o , d / o, w / o, residential address, and new name and forwarded it in original  to this Department along with other documents.

2.             The individual concerned has to make an affidavit on non-judicial stamp paper of Rs.-10/- duly attested by Notary Public/Oath Commissioner or 1st Class Magistrate (not more than six month old from the date of present application) and forward  in original to this department.

                 Central Govt. employee may however, submit deed for change of name in accordance with the Ministry of Home Affairs OM No. 190016/1/87-Estt, dated 12.03.1987 ( Deed should be typed on plain paper signed by two witness of the rank of Gazetted officer of the same Department  with Rubber stamp ) In case of Indian living abroad he/she shall submit deed duly attested by the respective Indian Embassy / Indian High Commission, as the case may be in original to  this Department.

3.             The individual concerned is also required to submit two specimen proforma (duly typed on plain papers)  duly signed by the individual concerned as well as two witness at the prescribed place in duplicate. The proforma shall not be filled in by handwriting.

4.             The cost of printing of the advertisement including supply of one copy of the respective Gazette by Regd. Post is Rs. 700/-.  The amount shall be remitted in advance either in Cash or by Bank Draft / India Postal Order drawn in favour of the Controller of Publications, Civil Lines, and Delhi- 110054. The extra copies of the Gazette limited to maximum numbers up to two copies can be supplied on extra payment of Rs. 35/- per copy. The printing charges can also be deposited with aforesaid documents at this Department, cash counter. The cost of printing of India abroad is Rs. 2300/- which includes Air Mail Charges.

5.             Two attested passport size photographs by Gazetted Officer ( if sent by post ). If he / she comes in this department personally, he / she should put his signature on the photo in the presence of concerned officer of this Department.

6.             Request letter should be drafted on plain paper, addressed to -The Controller, Department f Publication, Civil Lines,  Delhi- 110054 and signed by the applicant in his old name with contact number and date.

7.             Similar information should be in news paper, affidavit and specimen proforma (in duplicate). All the required documents should be submitted in original.

The documents forwarded to this Department will not be returned in any case.

Yours faithfully,

Sd/-
 for CONTROLLER OF PUBLICATION

SPECIMEN FORMAT

ALL BLANK SPACE DULY TYPED ON SEPARATE  PLAIN PAPER IN DUPLICATE (TWO COPIES)

No. ADVT / IV I

I hitherto known as  …………………………( Old Name )………………………………….Son / Daughter  / Wife

of …………………………………………..( Father’s / Husband’s Name )…………………………………………..employed

as (……………………………………( Office / Company / Organization Name ) ……………………….. ……….residing at  ………………………( Residential Address ) ………………………………………….. have changed my name and shall here after  be known as ………………………….( New Name ……………………..

It is certified that I have compiled with other legal requirements in this connection.

OLD SIGN

Signature (in existing old name)

Witness No I

Signature………………………………………………………… Full Name…………………………………………………….
Address ……………………………………………………………………………………………………………………

Witness No. 2

Signature . ………………………………………………………     Full Name  ………………………………………………….

Address : ………………………………………………………………………………………………………………………….

DEED FOR CENTRAL GOVT. EMPLOYEE FOR CHANGE OF NAME / SURNAME

BY THIS DEED I the undersigned……………………………..…………………..…………………………………lately called  …………………………( Former Name )………………………………………………...………..............employed as

………………………(Designation of the post held at the time by the Govt. servant) ……………………………………..

at………………(Place where employed in the Ministry/Department of the Govt. of India)……………………………….. do hereby:-

1.             Wholly renounce, relinquish and abandon on the use of my former name of ……………………………..and in place thereof do assume from the date there of the name of ……………………..and so that I may hereafter be called, known and distinguished not by my former name of ………………………………………..but by my assumed name of…………………………………………………..

2.             For the purpose of evidencing such my determination, declare that I shall at all times hereafter in all records, deeds and writings and in all proceedings, dealings and transactions private as well as public and upon all occasions whatsoever use and sign the name of……………………………………..as my name in place of and in substitution for my former name of………………………………………………….

3.             Expressly authorities and request all persons at all times hereafter to designate and address me by such assumed name of ……………………………………………..

4. In witness whereof I have here unto subscribed my former and adopted name of…………………………………………and …………………………………affixed my seal

this……………………………….day of ……………………………

Old Signature………………………….....

New Signature……………………………

Signed and delivered by the above

named…………………………………………………

formerly…………………………………………in the presence of :-

Witness No. – 1

Signature……………………………………..

Name…………………………………………

Designation………………………………….

Official Address…………………………….

(With Rubber stamp)

Witness No. – 2

Signature……………………………………..

Name…………………………………………

Designation…………………………………..

Official Address……………………………..

(With Rubber stamp)

Copy of O.M. No. 190016 / 1 / 87 - Estt. dated 12th March, 1987 from Department of Personnel and Training.

The Ministry of Home Affairs O.M.No. 67/274/48/Estts. dated 3rd November, 1948 as amended vide O.M. No. 87/52Estt. dated 24th March, 1952 lays down the procedure for change of name by Government employees. The Govt. recently had the occasion to review these instructions in the light of experience in certain cases. It was found that the instructions are in complete in so far as they do not cover certain situations. It has, therefore, been decided to adopt the following procedure in suppression of all previous orders on the subject.

I.              All cases of addition/deletion or change in name/surname:-

i.              A Govt. employee wishing to adopt a new name or to effect any notifications in his/her existing name may do so, formally by a deed changing his/her name. The sample deed form is enclosed.

ii.             The execution of the deed should be followed by publication of the change in a prominent local newspaper as well as in the Gazette of India at the Govt employee’s own expense.

II.             Addition/Change in surname only, on account of marriage, remarriage of a female Govt. employees.

i.              If the Govt. employee desires a change, she should give a formal intimation to her appointing authority of her marriage and request for a change in her surname.

ii.             Particulars of the husband may be given for making necessary entries in the Service Book.

III.            Deletion of surname or reversion to maiden name on divorce/separation or death of the husband of female Govt. employee, change may be permitted if a female Govt. employee gives:-

i.              An intimations to the appointing authority regarding change in marital status; and

ii.             A formal request for reversion to her maiden name.

NOTE: - There is no prescribed form for items II and III.