No.8-04/2013-SR
Government of India
Ministry of
Communication & IT
Department of Posts
(SR Section)
Dak Bhavan, Sansad
Marg
New Delhi – 110 001.
Dated the 7th
May, 2013
To
Shri D.Theagrajan,
Secretary General
(FNPO),
Shri M.Krishnanan,
Secretary General
(NFPE),
SUB:-
Memorandum submitted to Secretary, Department of Posts by Postal Joint Council
of Action.
Sir,
Status Report on the Memorandum submitted to
Secretary (Posts) by PJCA on 01.04.2013, is enclosed.
Yours faithfully,
Sd/-
(Arun Malik)
Director (SR &
Legal)
Government of India
Ministry of
Communications & I.T.
Department of Posts
(SR Section)
Dak Bhavan, Sansad
Marg
New Delhi – 110 001.
No.
8/4/2013-SR
Dated:
22.04.2013
Sub:- Memorandum submitted to Secretary,
Deptt. of Posts by PJCA on 01.04.2013.
Action Taken Report
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S.
No.
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Issues Raised
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Action Taken Report
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1.
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Issues relating to Gramin Dak Sevaks
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a. Enhancement of Bonus ceiling –
In the matter of enhancement of Bonus
ceiling to 3500/- of Gramin Dak Sevaks, it was assured that another attempt
will be made to get the approval of the Finance Ministry. It was
informed that the file has already been submitted to Finance Ministry with
the favourable re commendations of the Postal Board and Minister,
Communications.
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Case file has since been submitted to
Ministry of Finance, Department of Expenditure on 30/01/2013 along with study
report conducted by the Study Group formed by the Department as per
directives of Finance Ministry.
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b. Revision of Cash handling norms-
On the issue of withdrawal of upward change
in cash handling norms etc., it was assured that the entire issue will be
re-examined. A DDG level committee was also constituted. Minister
of States for communications has also assured the staff side that needful
will be done in this case.
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The issue was examined in consultation with
Integrated Finance Wing. Inputs have been sought from all Circles to
ascertain the actual financial implication in the event of revision of
norms. Except Uttarkhand & Kerala Circles, the inputs are awaited
from all other Circles for which they are being reminded.
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c. Ensuring no reduction of TRCA under any
circumstances –
It was assured by Minister of State for
communications that orders for full protection of TRCA will be issued.
But, in the orders issued by the Directorate, protection is given for one
year only and thereafter it workload is not increased TRCA will be reduced
without any protection. As per the earlier orders protection was given
up to the maximum of the lower TRCA even if workload is reduced. As per
the new order after one year there will be no protection at all. When
workload is reduced due to circumstances beyond the Control of the GDS,
reducing the TRCA is quite unjustified and inhuman.
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The issue was examined and protection has
already been provided for GDS BPMs for a period of one year only.
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d. Removal of minimum 50 points conditions
for GDS Compassionate appointment
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The existing compassionate Engagement
Scheme for Gramin Dak Sevaks was reviewed in the light of the recommendations
made by one man Committee in Para 17.20.2. Though the earlier scheme
did not provide any ceiling with regard to percentage of vacancies against
which compassionate appointment was being considered, the provisions
prescribe that the compassionate engagement is to be given in hard and
deserving cases only. On consideration of the recommendation made by
the Committee and in particular the introduction of a transparent criteria of
adjudging degree of indigence for the regular Government employees, the
Department introduced a Scheme for engagement of GDS on compassionate grounds
laying down merit points for each attribute and ceiling of 10% of the
vacancies was prescribed. The said Scheme was subsequently reviewed in
August, 2011 and on review, the ceiling of 10% was removed and it was
prescribed that the hard and deserving cases would mean cases over and above
50 points. The Scheme was subsequently reviewed in March, 2012 removing
attribute like ‘outstanding liabilities for education / marriage of children’
and ‘discharge benefits’. In case of widow, a provision was made for
grace points of 15. The various references made by branch unions reveal
that the Scheme in present form is allowing compassionate engagement to
around 40-60% of the cases. There is no justification for review of the
ceiling.
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e. Redeployment of mailman posts in
new areas
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Following consideration of one man
Committee recommendations, the category of GDS Mailmen was declared as a
wasting group and it was also decided that a work study will be conducted by
IWSU for laying down the standards for various operations / work done by
Mailmen in Mail Offices / Transit Mail Offices / Mail Agency. However,
with the abandoning of IWSU, no work study was conducted. Redeployment
of GDS Mailmen posts in new areas will tantamount to creation of new posts on
which there is a ban of Finance Ministry.
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f. Review of cash conveyance
allowance – Monthly ceiling of Rs.50/- to be removed.
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The cash conveyance allowance for GDS BPMs
was revised from Rs.10/- plus actual bus fare per occasion to Rs.50/- per
month following approval of the Cabinet.
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g. Introduction of Health Scheme
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The proposal has been submitted for
consideration by Finance Ministry after its examination by Integrated Finance
Wing on 26/04/2013.
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h. Norms for RPLI
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Norms for assessment of workload of GDS BPM
already provide for 1 Point for every 10 transactions.
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i. Providing norms for cash remittance from
BO to AO & Vice Versa
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The limits for remittance by various modes
of conveyance are fixed as per guidelines under Rule 9 of Volume VI part –
III. These limits were last revised vide this office letter of even
number dated 29/9/2008.
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2.
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Immediate finalization of Cadre
Restructuring:
After the narration discussion on the
problems put forth in the strike charter on 10.01.2012 & 12.01.2012,
Secretary, Deptt. of Posts, has assured both orally and also in the minutes,
Inter alia;
“As recorded in the minutes of the meeting
held on 27.12.2011, the proposal is under consideration of a committee under
the Chairpersonship of DDG(P). The Staff side expressed their concern
about the undue delay in finalization of the proposal on which the Secretary
Posts, desired finalization of this process by 31st March,
2012. It was assured that the timelines would be adhered to”. As
regards restructuring of Postal Accounts officials, it was informed that the
proposal was cleared by the JS&FS and stands referred to the Secretary
(Posts). It was also decided to have a separate Committee under the
Chairpersonship of Ms. Sandhya Rani, PMG (BD) Andhra Pradesh Circle to consider
Cadre Restructuring of MMS Staff. The Committee will submit its report
within three months from the date of formation.”
Again in the Minutes of the discussion held
with the staff side on 21.05.2012, it is further assured as follows:
“It was decided to formulate a proposal of
30th June 2012 for further examination in consultation with the
nodal Ministries. Regarding cadre restricting of Postal Accounts it was
assured that the matter will be pursued further with Postal Accounts wing and
Establishment Division and the PJCA will be kept appraised of the progress in
the regard.”
Again during the JCM, Departmental Council
standing Committee meeting held on 18.12.2012 and JCM(DC) Meeting held on
28.12.2012 it was assured as follows:
“It was informed that the report of the
committee is under consideration. Proposal will be formulated by the
Department. However, one round of talks with JCM Members will be held
before the proposal is firmed up.”
At one stage, the staff side has made it
clear that if the Department goes on dragging the cadre restructuring issue
indefinitely, the staff side will be forced to non-cooperate with the IT
Modernization project.
It was repeatedly assured that eh cadre restructuring
will not be linked with the IT Modernisation Project. But still the
proposals are not finalized. No meeting of the Cadre Restructuring
Committee by the Postal Board was held during the last one year. The
undue and unwarranted delay is causing concern and also strong resentment
among the employees.
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(a) Vide letter 25.04.2012 PE-I dated
25.05.2012 a Cadre Restructuring Committee for Group ‘C’ Employee was
constituted by Secretary (Posts) under the Chairmanship of Shri Salim Haq
DDG(P) whose report has not been received in the Branch. On telephonic
enquiry the than DDG(P) informed that he has already submitted the report on
6th Nov., 2012 to the DDG(Estt.) and a soft copy has been
forwarded without any enclosures and signatures. The chairman of the
Committee Shri Salim Haq has been requested to submit full report with
enclosures duly signed by committee members.
(b) A committee had been set up vide
Directorate letter No.Dop/01 /2011-SR dated 20.01.2012 under the Chairmanship
of Ms. Sandhya Rani, PMG, (BD) , AP Circle to consider Cadre Restructuring of
Mail Motors Service which has submitted a report and the recommendations of
the committee is under examination.
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3.
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Revision of wages of casual labourers and
their absorption:
In the minutes of the discussion held with
the staff side on 10.01.2012 & 12.01.2012, the Secretary (Posts) has
assured as follows:
“The Staff side was appraised that a
Committee had been constituted under the Chairpersonship of CPMG Assam circle
to look into the issues pertaining to Casual Labourers and it is likely to
submit its report shortly. The Staff side expressed its concern over
the delay in the decision. Regarding the union’s request for revised
minimum wages w.e.f. 01.01.2006, the matter will be examined on priority.”
Again in the minutes of the discussion held
on 21.05.2012, it was further assured that_________
“A Comprehensive proposal on the matter of
Casual labourers will be formulated by 30th June, 2012”.
In spite of these repeated assurances the
payment of pro-rate wages to the law-paid casual laborers w.e.f. 01.01.2006
has not taken place causing inordinate delay in payment of minimum wages to
those poor employees.
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The Committee has submitted its
Report. The issue is under examination in consultation with Nodal
Ministries / Departments.
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4.
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Issuing orders on the items finalized by
the Postmen Committee and also follow up action on certain items to be
referred to work study unit.
a. Follow up action on certain in item of
the Postmen Committee constituted by the Postal Board is yet to be completed,
i.e.: maximum beat length, unscientific resorting to single Postmen beats, Double
duty, correction in the definition of the Congested area etc.
b. In spite of clear orders issued by the
Directorate for filling up of Postmen & MTS Vacancies for the year 2009,
2010, 2011 & 2012, in certain circles (Eg. Andhra Pradesh) the
examination for promotion to Postmen and MTS is not yet completed.
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Orders stand issued on the recommendation
of the Postmen Committee with the approval of the Competent Authority vide
No.9-1/2005-WS1/PE.I dated 19/07/12 (copy enclosed – Annexure V). As
far as few extra items which have been raised by the union, the Committee has
to examine it afresh and submit its report.
In the month of February, 2013, AP Circle
has approached the Directorate with the request to furnish certain
clarifications with regard to filling up of the vacancies of the Postman/Mail
Guard of 2011 and 2012. The requisite clarifications have already been
issued by the Directorate vide letter No.45-2/2011-SPB.1 dated 04.04.2012
(copy enclosed – Annexure I). AP Circle might have initiated action to
fill up of the vacancies in the light of the clarifications of the
Directorate.
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5.
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Abnormal delay in notifying HSG-I Rectt. Rules
The finalization of revised HSG-I
Recruitment rules is being delayed on one pretext or the other. This is
pending over five years. 100% of HSG I Posts are lying vacant and are
being managed by officiating arrangements without any financial benefits.
Due to the delay in finalizing HSG I Recruitment Rules, Carving out of
Postmaster Grade III is also delayed. It is most unfortunate that
orders have been issued by the Directorate not to fill up the HSG I Vacancies
as per the old r3ecruitment rules. At least this would have been caused
to fill up the vacancies.
It has defeated the very purpose of
matching savings offered to the extent of 680 PA Posts for availing HSG I
Promotion and it is highly deplorable. Necessary action may please be
taken to finalise the HSG-I Recruitment Rules or at least to fill all the
vacant posts forthwith besides carving out of Postmaster Grade III Posts as
per the existing HSG I Recruitment Rules.
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Finalization of Recruitment Rules for HSG.I
in PO & RMS offices is under active consideration. UPSC has made
certain observations as per which the file has been referred back to
DoPT. In the meanwhile, the Department has also proposed to DoPT to
permit filling up the vacancies in HSG.I by promotion of HSG.II officials as
per the existing Recruitment Rules, which has since been approved.
Directorate vide letter No.4-44/2012-SPB.II dated 18.04.2012 has issued
instructions to all Circles to fill up the vacancies in HSG.I in PO & RMS
Offices as per the provisions of existing Recruitment Rules by convening DPC
Meetings by 30.04.2013 and issue the promotion orders by 06.05.2013.
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6.
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Abnormal delay in filling up of vacant LSG, HSG II and HSG-I
vacancies due to non-holding of DPCs in many circles.
In many circles, the regular DPC to LSG has
not been convened. Many LSG Posts are being kept vacant resultantly
causing a heavy shortage in PA Cadre due to their officiating. Further
the delay caused non-filling up of HSG-II Post due to inadequacies in the eligible
candidates in LSG Cadre. In many circles, HSG-II DPC has also not been
convened and many of the HSG-II Posts could not be filled up on a regular
basis due to the officiating of the incumbents in the vacant HSG I Posts.
In nutshell all the higher posts are being
managed only with the officiating or adhoc arrangements causing non filling
up of basis PA Posts and denying and depriving the due promotional chances to
the eligible candidates.
It is therefore requested to cause
appropriate orders to convene DPC and fill up all the vacant LSG & HSG II
posts immediately by prescribing time schedule.
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Instructions are issued from time to time
to hold DPC meetings as per the schedule prescribed by the Department of
Personnel & Trg. As regards filling up of the vacancies in HSG.1, a
proposal has been referred to DoP&T to fill up the vacancies in HSG.1 as
per the provisions of existing Recruitment Rules till finalization of
amendment to the existing Recruitment Rules. DoP&T has approved the
proposal. Directorate vide letter No.4-44/2012/SPB.II dated 18.04.2012
has issued instructions to all Circles to fill up the vacancies in HSG.I in
PO & RMS Offices as per the provisions of existing Recruitment Rules by
convening DPC Meetings by 30.04.2013 and issue the promotion orders by
06.05.2013
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7.
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Problems of Postmaster Cadre Officials
(i) Allowing Postmaster Cadre officials to
appear for IP and PSS Group B Examination.
(ii) Orders permitting the Postmaster Cadre
official to officiate in HSG-I vacancies and earmarked Postmaster Grade III
Posts.
(iii) Allow PO & RMS Accounts cadre
official to opt for Postmaster cadre.
(iv) Filling up the Postmaster Grade-III
posts by granting promotion to Grade-II officials and also by option from
HSG-I officials after filling up all HSG-I Posts.
(v) Filling up of all vacant Grade-II and
Grade III posts promoting the Postmaster cadre official relaxing the minimum
service condition.
(vi) Filling up 100% Senior
Postmaster/Chief Postmaster posts which are earmarked for Postmaster cadre by
Postmaster Cadre officials alone declaring it as a hierarchical promotion
cadre of Postmaster Cadre.
(vii) Delay in holding LSG, HSG II and HSG
– I DPCs and thereby denying the chance for giving option to Postmaster Grade
– I, II & III to eligible officials.
(viii) Maintenance of up to date separate
gradation list for PM Cadre officials.
In the minutes of the discussion held on
21.05.2012 the Secretary (Posts) has assured as follows:
“The issues were discussed at length and it
was decided to review it after sometime keeping in view the merits and
demerits of the proposal as well as the response of the officials for
Postmaster Cadre”.
The minutes did not reflect the real spirit
of discussion as it was assured to consider favourably the above items after
long discussion. However, it is high time to review the above cases and
settle favourably. The entire Postmaster Cadre officials are totally
frustrated and disappointed due to the negative attitude of the
administration towards them.
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The existing Recruitment Rules for IP and
PS Group B do not permit officials appointed to the Post of Postmaster Grade
-1.
The Postmaster cadre and HSG.1 are two
different and separate cadres. The Recruitment Rules of HSG.1 do not
permit officials of Postmaster cadre to officiate in HSG.1 posts. The
Directorate has asked the Circles to fill up the HSG.1 vacancies in PO &
RMS offices on regular basis from amongst HSG.11 officials in PO & RMS
offices by 30.04.2013 and issue promotion orders by 06.05.2013.
The posts of Postmasters has been created
by carving the same out of the posts in LSG/HSG.II /HSG.I in General line
where only the officials in LSG/HSG.II/HSG.I are eligible to opt for this
cadre.
PM Grade-III Cadre has been carved out of
existing HSG.I Cadre in Post Offices. The post in PM Grade-III are
required to be filled up under initial constitution clause by calling options
from the regular HSG.I officials in POs, as per the provisions of the
Recruitment Rules. Thereafter, the posts which remained vacant are
required to be filled up from PM Grade-II officials as per the provisions of
the Recruitment Rules. As the Circles have been asked to fill up the
vacancies in HSG.I in POs by 30.04.2013, the PM Grade-III will be made
operational soon, after a review of the position.
As per the existing instructions, the posts
in Postmaster cadre will be made functional from the date they are filled up.
Till the posts are filled up under initial constitution clause of
the Recruitment Rules, the posts will be manned by officials in General
line. The posts which remained vacant after filling up the posts under
initial constitution clause will have to be filled up as per the provisions
of the Recruitment Rules. As the PM Grade-III has not yet become
functional under initial constitution clause, the question of filling the
posts by promoting the Postmaster Grade-II officials does not arise. The
posts which remained vacant in PM Grade-II after the cadre is constituted
will be filled up from PM Grade-I officials who have requisite qualifying
service of six years.
According to the Recruitment Rules, 75% of
the vacancies in the Grade of Senior Postmaster are required to be filled up
by Inspector of Posts (IPOs) with six years of regular service in the grade
by promotion through Limited Departmental Competitive Examination and 25% of
vacancies by promotion from amongst the officers holding the post of
Postmaster Grade-III with two years regular service (including regular
service in HSG.I, if any). The Sr. Postmaster cadre has not yet been
constituted under initial constitution clause as per options from officers
holding the post of PS Group ‘B’.
The purpose of lateral induction of IPOs is
to induct young blood who due to their inspection duty is already familiar
with the relevant rules, regulations, procedures and operations in the Post
Offices and duties of Chief Postmasters.
PM Grade-I & II has already been
constituted by calling options from eligible LSG/HSG.II officials, as per the
provisions of the existing Recruitment Rules for this cadre.
The Circles have been asked to fill up the
vacancies in HSG.I in Pos as per the existing Recruitment Rules, by
30/04/2013 by convening DPC meetings. The posts in PM Grade-III are
required to be filled up under initial constitution clause by calling options
from the regular HSG.I officials in Pos, as per the provisions of the
Recruitment Rules. The PM Grade-III will be made operational soon after
a review of position.
The PM Grade-I and II has already been
constituted and, therefore, Circles have to maintain gradation list of these
cadres. PM Grade-III and Sr. Postmaster has not been constituted yet and,
therefore, maintenance of separate gradation list of officials of this cadre
does not arise.
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8.
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Problems of System Administrators
In the minutes of the Departmental Council
JCM Standing Committee dated 02.02.2012 (communicated in letter dated
06.06.2012) for the 15 items pertaining to system Administrators including
creation of separate cadre, it is furnished as follows:
“The issue is under the consideration of
the cadre Restructuring Committee constituted under the chairmanship of
DDG(P) vide Department’s office memo no.01/04/2010-SR dated 05.05.2011”
Finalization of the proposal by the Cadre
Restructuring Committee is being delayed indefinitely. Recently, during
the demonstration of IT Modernization Project, the staff side has repeatedly
requested the Member (Technology) to create a separate cadre and absorb all
the existing SAs as a onetime measure in the new cadre. Unfortunately
no commitment was given regarding the creation of new cadre, except the
assurance that the services of the existing system Administrators will be
utilized in future also. It is high time to end the present uncertainty
by creating a separate cadre for system Administrators.
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The issues relating to the Systems
Administrators were examined by a Committee constituted for considering the
organizational restructuring in the Department of Posts under the
Chairmanship of CPMG, M.P. Circle. The recommendations of the Committee
were further submitted to another Committee formed for implementing the
recommendations. The report of the Committee is awaited.
Creation of a new cadre will be justified
only if promotional avenues are made available. Further the current system
administrator, in order to create a new cadre, would not have the educational
qualification required by similar cadres in other Ministries like NIC.
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9.
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Implementation of speed Post hubs and L1,
L2 Systems
The High Power Committee appointed to
discuss the issues under the Chairpersonship of then Secretary, Department of
Posts assured the following before implementation of MNJOP proposals.
(i) There will be no shifting of staff from
L1 office to L2 office vice versa for three years.
(ii) Irregular or wrong identification of
L1 office will be changed after discussion with the staff side.
But to our dismay both the promises were
not kept. There is a complete violation and deviation of
assurances. Further, even though directorate has issued instruction to
the Chief PMGs regarding change of administrative jurisdiction of speed post
hubs, certain Chief PMGs have not yet implemented it and still some of the
speed post hubs are co0ntinuing under the administrative jurisdiction of
postal superintendent.
Further, CRC & Speed post norms have
been finalized without any consultation with staff side. The
impracticable norms have been imposed upon violating the earlier decision and
agreements on the subject.
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In the matter relating to transfer of
officials from L2 offices to L1 offices, suitable instruction have been
issued to all Circles vide O.M. NO.28-8/2011-D dated 14/05/2012. These
instructions are as below:
“Level 2 (L2) mail offices will not be
closed for the next three years starting from January, 2012. However,
in some extra-ordinary or unforeseen circumstances, if it becomes necessary
to close or merge a L2 mail office, this issue would be discussed with the
staff side. Accordingly, in ordinary circumstances, the officials
working in a mail office may not be transferred out to another city / town
unless they have given willingness to this effect. However, transfers
of officials relating to rotational transfer in normal course, or ordered in
administrative interest will continue to be carried out as per relevant
extant rules / instructions. This memo will have no bearing in such
cases, and would apply only in case of closure / merger of a mail office.
The present status of L2 mail offices in
metro cities (other than those in Delhi and Kolkata) will not change for the
next two years starting January, 2012. When APMCs will be installed in
these cities, the matter relating to consolidation of mail offices will be
discussed with the staff side.”
As regards to matter relating to transfer
of officials from HRO Vadodara to Surat RAS, suitable reply has been given to
the service union vide letter No.28-09/2010-D dated 18/01/2013. A copy
of the same is enclosed (Annexure-II).
There is no irregular or wrong
identification of L-1 office. Service unions have already been informed
that classification of mail offices in terms of L-1 and L-2 offices under the
redesigned network for first and second class mail was done on the basis of
volume of mail handled in a city, mail generating potential of a city / town,
connectivity through air, rail and road, distance from post offices and other
mail offices and need to expedite mail processing and transmission between
major / big cities. Copies of reply given to service unions are
enclosed (Annexure-III and IV).
Instructions have been issued to all
Circles in connection with administrative control over Speed Post, Sorting
Hubs vide OM No. 6-5/2011-D dated 20/10/2012. These instructions are
reproduced as under:-
“It has been decided that the issue of
administrative control over Speed Post Centres / Sorting Hubs in terms of
placing under the administrative control of Senior Superintendent /
Superintendent of a Postal or RMS Division may be decided by the CPMG
concerned taking into account local needs, administrative convenience and
effective monitoring.
Revised norms for operational activities in
SP Sorting Hub, IC Hub and CRC were approved on the basis of work study
carried out by the Work Study Team of the Directorate.
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10.
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MACP Related issues
The implementation of the Jodhpur CAT
Judgement, i.e. non-counting of promotions acquired from one cadre to other
through examination for MACP, Granting of MACP counting the total service
rendered in each cadre etc has not been implemented resulting deprival of
dues to the senior most promotes in the Department of Posts. This may
kindly be considered.
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The issue of implementation of CAT Jodhpur
bench judgment for non-counting of promotions acquired through Departmental
examination was referred to DOP Vide ID Note No.2-33/2011-PCC dated
04.10.2012 and opined that the views taken by CAT Jodhpur in common judgment
dated 22.05.2012 in the said three OAs runs counter to the MACP Scheme and
statutory recruitment rules and directed by the Department to file a Writ
Petition before High Court by challenging the judgment. Thus, the issue
is under consideration with High Court Jodhpur.
There is no provision for counting of total
service rendered in each cadre in MACP Scheme accepted by the Department of
Posts on orders issued by DOPT OM No.35034/3/2008-Estt.(D) dated 19th
May, 2009 which states in Para-1 of Annexaure-1 that “There shall be three
financial up gradations under MACPs, counted from the direct entry grade on
completion of 10, 20 and 30 years’ service respectively. Financial up
gradation under the scheme will be admissible whenever a person has spent 10
years continuously in the same grade pay.
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11.
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Problems of APM Accounts/Accountants
The following demands in respect of PO
& RMS Accountants have not been considered yet causing resentment and
displeasure amidst the qualified hands.
(i)
Proportionate
distribution of APM Accounts posts among LSG, HSG 11 and HSG-1
(ii)
Counting
special allowance for pay fixation benefits to PO & RMS Accountants on
promotion. Implementation of Karnataka High Court order not only for a
specific period but also till the withdrawal of the TBOP/BCR Schemes in true
spirit. The special allowance should be taken for pay fixation up to
31.08.2008 for TBOP/BCR officials.
(iii)
Date
of passing Accounts exam may be taken as the criteria for counting seniority
for promotion, since no amendment has so far been issued to the statutory
rules. Further the earlier passing of examination will have no
relevance in future.
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More details along with background note are
required to be furnished by the staff side for consideration by the
Department.
Necessary action on this item has since
been completed and suitable instructions : “to count the special allowance in
respect of the persons, who were promoted after completing three years of
service as PO & RMS Accountants before 22/04/1998 and in whose cases the
special pay was Rs.90/- at the time of promotion”, have since been issued
vide this Directorate letter No.2-19/2011-PAP dated 10/01/2013 to all Chief
Postmasters General.
The existing Recruitment Rules of 1976 for
the Lower Selection Grade (LSG) in Accounts line in respect of Posts Offices
and Railway Mail Services (POs and RMS) offices stipulates that these posts
will be filled by the clerks (Postal Assistants (PAs)/ Sorting Assistants
(SAs) with 10 years regular services in the grade who have passed the Pos and
RMS Accountants Examination.
Therefore, for filling up of the posts of
LSG (A/cs) in PO & RMS offices, the eligibility of the officials for
consideration has to be decided as on the crucial date on the basis of their
seniority in the feeder grade subject to the fulfillment of educational
qualifications etc., if any, prescribed in the Recruitment Rules,
irrespective of the date/year when the prescribed qualification was acquired
in the past. Therefore while considering promotions to LSG (A/cs), the
eligibility list of such Pas/SAs who have passed the Accountant’s examination
by the crucial date prescribed for assessing the eligibility will have to be
prepared based on their seniority in the PA/SA Grade.
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12.
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Filling up of all vacant posts
Even though Government of India has lifted
ban on filling up of posts from 2009 onwards, and the Directorate has given
repeated instructions to fill up all direct recruitment as well as
promotional quota of vacancies up to 2012, in many circles posts are
remaining unfilled. Similarly in Postal Accounts much delay in taking
place in filling up of posts due to delay in finalization of the Recruitment
process by staff selection commission? Action may be taken to fill up
all vacant posts from 2009 onwards on top priority basis as the staffs are
reeling under the pressure of workload which in turn affects the efficiency
of the services rendered by the Department of Posts.
In conclusion, we hope that all the above
issues will be given top most priority and the Hon’ble Secretary, Department
of Posts, shall come forward for a negotiated settlement with the staff side
in a time bound manner.
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In respect of Postal Assistant/Sorting
Assistant it is stated that Recruitment rules have already been notified and
also been circulated to all Circles to initiate action for filling up the
vacant posts. The DE Branch is going to conduct the exam for about 5408
posts of PA/SA in April/May, 2013. The said exam will be held in about
seventy cities all over India and the responsibility to undertake the
recruitment process from the year 2011 has already been entrusted by the DE
Branch to M/s. CMC Ltd., Sector 63, NOIDA -201301.
With regard to Postman/Mail Guard it may be
stated that RRs in respect of these posts have already been notified and all
the Circles have already been requested to initiate action to fill up the
vacancies by 30.06.2013. Revised Pattern and Syllabus for holding the
Examination to fill up the posts of Postman/Mail Guard and Multi Tasking
Force have already been circulated to all Circles vide Directorate’s letters
dated 31.07.2012. Detailed instructions have also been issued to all
Circles for filling up of the vacancies of the last three years.
Clarifications received from the Circles with regard to filling up of
vacancies are replied to from time to time. Directorate is continuously
monitoring the issue of filling of the vacant posts in Circles.
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13.
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Non settlement of agreed items placed the
Departmental Council (JCM)
Most of the issues agreed in the last
Departmental Council meeting held on 28.12.2012 have not been processed
further. Many of them remain as it is. There is no serious action
taken in mitigating the issues put forth in the departmental council meeting.
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Action Taken Report received from some of
the Divisions is enclosed. Any specific item remaining unaddressed may
kindly be brought to the notice of this office.
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Additional item submitted by PJCA:-
While conducting promotional cum
competitive exams from GDS to MTS, GDS and MTS to Postman cadre we are in
receipt of several complaints from the examinees that the examination papers
for the relevant examinations were very tough. We tried to convince the
Administration to set examination paper in liberal comprehensive manner with
the intention that since the aspiring examinees are already in touch in the
routine work and they are not required to face with complicated and
extraneous nature of work and also to cut down the delay in recruitment
process. However, the Directorate has stuck up to its own
decision that the above mentioned examinations are competitive and not
promotional, liberalization could not be considered. Due to the said
decision by the Directorate it will be difficult to Department to hardly get
2 to 5% employees to fill up the vacancies earmarked from GDS to MTS for the
designated job and the volume of vacancies will remain unfilled every
year. It is once again requested to simplify the questions.
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In the past, the pattern of examination to
fill up the posts of Multi Tasking Staff and Postman / Mail Guard was
subjective type. The subjective type of papers required lot of time for
evaluation of the answer scripts. Since the evaluation was done
manually by various examiners it was not possible to ensure cent percent
uniformity in the evaluation, which invited criticism. Moreover,
representations were being received with regard to under assessment while
granting of marks on the basis of evaluation. In the case of Postman
examination, the earlier pattern prescribes for ‘dictation’ for which unions
complained that the candidates were not performing well due to wrong
pronunciation and variation of dictated speed while dictating. In view
of this, the earlier subjective type paper setting was done away with for
both the cadres. The revised patterns and syllabi for examination to
fill up the posts of Multi Tasking Staff and Postman / Mail Guard provide for
objective type papers with multiple-choice questions.
Staff Branch issued directions to all the
Heads of the Circles specifying that the candidates shall be subjected to an
objective type Aptitude Test of the level of 10th class /
matriculation covering the subjects / topics. The individual Postal
Circles are responsible for setting of question of papers. Hence, their
setting in liberal or comprehensive manner rests with the individual Postal
Circles.
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