AIPEU, Group-C, Bhubaneswar Division writes to Circle Union / CHQ on monitoring timely attendance of staff of delivery branch

To

Com. R C Mishra

Circle Secretary, AIPEU, Group-C, Odisha Circle

At: Postal Stores Depot, Bhubaneswar – 751 007

No. UN-BN/AIPEU-Gr.-C/ 01 - 08/2013,               Dated at  Bhubaneswar the 1^st  August , 2013

Sub:     Monitoring timely attendance of staff of delivery branch

Dear Comrade,

You might be aware that in accordance with the instructions contained in Directorate letter No.20-53/2010-D, dated 10.07.2013 circulated vide C O letter No.ML/2-106/2012, dated 19.07.2013 all the Divisions in Odisha Circle have been instructed to adopt the system of calling for attendance sheet of delivery staff of post offices as devised by Punjab Circle.

Accordingly, SSPOs, Bhubaneswar Division vide his letter No. L/G-Misc/2009-10, dated 25.07.2013 has instructed the Postmasters / SPMs of 14 delivery offices including Bhubaneswar GPO ( out of 46 delivery post offices in the Division ) to scan the attendance  sheet and send the same to Divisional Office through eMail after 10 minutes  of the due reporting time  of duty of delivery staff daily without any deviation.

While timely attendance is a must for all the staff members, targeting the delivery staff of a few selected delivery post offices in the name of improvising the delivery of mails from post offices is highly arbitrary and prejudiced. In the name of cent per cent delivery on the day of receipt of mails, while the delivery staff are already overburdened and moving twice / thrice to the same destination in spite of rain and sun and performing better day by day staying till late hours often without any compensation, such discriminatory action of the Department will certainly discourage the delivery staff. So far as timely attendance is concerned, all staff members of both administrative and operative offices should be treated fairly.

We may add a question – Is there any such mechanism to monitor the attendance sheets of the administrative offices? Have the SPOs/SSPOs and Circle Heads been directed to send scanned copies of the attendance sheets of their respective offices to Circle Office and Directorate respectively? All  staff members should be treated equally in the eyes of law. There should not be any step-motherly attitude towards the delivery staff only.

Secondly scanning the attendance sheet daily and sending it through eMail is another unnecessary additional burden on the Postmasters / SPMs. Instances are there where SPMs of single handed delivery post offices in Bhubaneswar Division having 10 to 12 departmental delivery staff each are regularly working till late hours most sincerely without any compensation only to save the image of the Department.  Such staff members need not be discouraged in the name of monitoring timely attendance.

All the delivery post offices have not yet been covered under LAN / WAN. The Broad band connections are remaining out of order frequently. Servers, nodes, printers, UPS etc are not under AMC in many Regions/Circles. There is acute shortage of delivery staff. In most of the cases, the delivery work is being managed on daily wage basis by outsiders/GDS. Barring few Project Arrow Post Offices functioning in Departmental buildings, the SPMs/Postmasters /Delivery P As including other delivery staff of post offices are struggling hard from dawn to dusk without caring for their family and health in a very unhygienic and cramped atmosphere. Even, there are Post Offices where minimum basic amenities like drinking water facility, lavatory etc are not available. Monitoring of timely attendance through eMail daily ignoring such naked truths is too ridiculous.

There are several other ways prescribed for strict adherence to timely attendance of all staff members which may be adopted instead of above nuisance targeting a particular category. Hope, you will take up the issue at C O level and appraise the CHQ/NFPE to raise the issue at Directorate level immediately for early solution.

The scanned copies of the above letters are attached herewith for your reference.

With greetings.

                        Comradely yours,

Attached : As above.

( B Samal )

Divisional Secretary

            Copy for information and necessary action to :            

Com. M Krishnan, General Secretary, AIPEU, Group-C, CHQ, Dada Ghosh Bhawan, 2151 / 1, New Patel Road, New Delhi – 110 008. The arbitrary practice made by Chief PMG, Punjab Circle and now adopted by the Directorate needs to be dropped immediately.