Latest Posts


Friday, October 12, 2012

Minutes of Monthly Union Meeting with AIPEU, Group-C, Bhubaneswar Dvnl Branch, BBSR held on 11.10.2012 at 10.30 hrs.

 P R E S E N T
Administration Side 
Union Side
Sri A.K. Nayak, SSPOs,
B. Samal,  Postmaster, Sahidnagar MDG
Dvnl Secy
Sri G.P. Kar,  ASPOs (Hqrs)
Daitary Mohapatra,PA,Ashoknagar MDG

Kailash Ch. Sahoo,ATR, Bhubaneswar GPO
Circle Councilor

Item             No.                                                    
O l d   i t e m s
1-2/ 11

       This has a reference to S B Order No. 02 / 2011 communicated vide Directorate’s letter No. No.113-07/2008-SB, dated 08.02.2011 clarifying S B Order No. 25 / 2010 for settlement of deceased claim cases where in it has been told that the value of stamps on Affidavit differs from State to State as it comes under the State Stamp Act and Circles can circulate the value of stamps as per their State Stamp Act.
       Thus, it is requested to obtain the value of Stamp paper that will be used for obtaining Affidavit, Letter of Indemnity and Disclaimer certificate of Affidavit for settlement of deceased claim cases and circulate to all concerned for information and necessary action.
As ascertained, Odisha Stamp Amendment Act will be published soon. On its publication it will be procured and relevant rulings will be circulated to all concerned.(Action SB Branch)                                     
Revision of MDW of Bhubaneswar G.P.O.
MDW of BBSR GPO was examined at this office and returned to Sr P.M. for redrafting the same keeping in view performance done in computerized environment.
                                                                                                                 (Action Mail Branch)                     
Change of officials working in SB branch for more than the prescribed period as enjoined in POSB manual, Vol-1 – case of APM (Certificate), Bhubaneswar GPO.
Report of C.O. is awaited.  However, C.O. has been reminded demioffically.       (Action SB Branch)                                                  
01-07/ 12
            Change of working hours of Sahidnagar MDG and installation of Closed Circuit Camera in the basement where the mail branch is functioning without any supervisor:
The Mail, Sorting and Delivery branch are being operated in the basement of the P O building and the Postmaster sits in the ground floor. Thus, direct supervision of these branches personally by the Postmaster is being prevented. When the Postmaster comes to the basement for supervision, the counter transactions are being affected compelling the customers to wait and inviting resentments. Installation of C C Camera can help the Postmaster in correctly supervising the Mail branch. Secondly, since the 1st mail is being received daily through MMS at 6.50 AM, the bags are remained unopened till 9 AM. Thus, the working hours of this office requires to be changed so that cutting of bags, facing/stamping/sorting of articles and  data feeding in postman module etc. will be finished in time and the beat out can be ensured rightly at 10.30 hours.
The report of ASP I/C is under examination.                                         (Action Mail Branch)                      
Immediate dequaterisation of Acharyavihar S O with complete civil and electrical works:
It has come to the notice of this union that the post attached quarters of Acharyavihar NDT SO is completely uninhabitable with soaked walls and floors, damaged windows and doors, dangerous electrical wiring and unsuitable fixtures / fittings. In addition, the post office itself is functioning in a single room without any additional space for the GDS to sit and there is no stock /store room for the PO also. The inside view of the PO through sub-standard networking for computerization with no server rack surrounded by damaged table and rack and without any visitors’ chair and the outer look with damaged roof of the public place and faded sign board certainly put several  questions on the look and feel good concept of the Department.
            As such, it is requested for immediate dequaterisation of Acharyavihar NDT SO with complete civil/electrical works including supply of suitable furniture.
This is under correspondence with the E.E. PWD Division No.4.
                                                                                                             (Action  :   D – Branch)
Provision of one more ladies toilet at ground floor of BBSR GPO and ensuring regular supply of water.
A.E.E, Civil Sub Division, Bhubaneswar has been requested to make provision for one more lady’s toilet in the ground floor of G.P.O.                                           (Action  :   D – Branch)                                                                                                               
01-09 / 12
Grant of admissible TA / DA to P As appointed after taking in-house training.
As brought to the notice of this union, the officials who have been appointed as P A with 15 days local in house training are being deprived of getting admissible TA / DA when deputed to PTC for formal induction training in spite of the fact that their Service Books are already opened and usual pay and allowances are drawn and disbursed to them for the entire training period.
It is requested to pass all such pending T A bills.
Reply from C.O.  is awaited                                                                 (Action  :   Acct. – Branch)
            Grant of MACP with retrospective effect to officials earlier deprived due to average APAR and subsequently granted.

It has come to the notice of this union that the officials earlier deprived of getting MACP due to below bench mark, though granted subsequently, yet not from the date of their eligibility but from a date the APARs were reviewed to be “Good”. As far as our knowledge goes, there was no clear mention regarding date of effect of such cases in the recommendations of 6th CPC. The cases of Sri Jashobant Baliarsingh, PA, Ashok Nagar MDG and Sri Surendra Nath Das, OA, PSD, Bhubaneswar (Retired) may be taken as example. Though the above officials were entitled for MACP w.e.f. 01.09.2008, they were granted w.e.f. 01.04.2010 after review of the APAR by the Screening Committee.
Thus, it is requested to observe fundamental principles of natural justice and grant MPCP to such officials from the date of their eligibility interpreting the rules in favour of the officials in absence of any specific instruction.
The cases will be examined on receipt of individual application from the concerned official and put up before the Screening Committee, if found justified.       (Action : Staff – Branch)                                                                                                                                                                                 
Regularization of electricity of Banamalipur SO.                   
House owner/ ASPOs I/C, BBSR North sub division have been addressed in this regard.                                                                                                                  (Action  :   D – Branch)          
 New Items
Empanelment of GDS to work on daily wage basis against vacancies of Postman/MTS.
Due to acute shortage of delivery staff and MTS in Post Offices, the SPMs/Postmasters are facing a lot of trouble to manage such works. The sub-divisional heads also fails to direct properly to manage the vacant beats etc. as a result of which the SPMs/Postmasters are managing such works at their own risk. As such, it is requested to prepare a panel of willing GDS who can be utilized against departmental vacancies at the time of need.
Discussed. Willingness of GDSs will be called for by the Sub Divisional heads.
Grant of MACP with retrospective effect to officials earlier deprived due to average APAR and subsequently granted.
This has a reference to this union’s Item No. 02-09/2012 with request to grant MPCP to such officials earlier deprived of getting MACP due to below bench mark from the date of their eligibility interpreting the rules in favour of the officials in absence of any specific instruction.
            Now it has been clarified vide DoP&T OM No. 35034/3/2008-Estt.(D)(Vol.II), dated 04.10.2012 that the prescribed benchmark as mentioned in Para 17 of Annexure – I of MACP Scheme dated 19.05.2012 shall not apply for the purpose of grant of financial up gradation under MACP Scheme.
            As such, it is requested to recommend all such cases now pending including cases where there are below benchmark for grant of MACP.
This is too premature, as no such order has been received.                                   (I/C)
Grant of Cash Handling allowance and Special Pay for handling /custody of cash by SPMs.
It has come to the notice of this union that some representations from the Treasure / ATRs of Bhubaneswar GPO are pending at Divisional Office for disposal with respect to grant of Cash handling allowance at the enhanced rates.
Similarly instances have come to the notice of this union that SPMs of single / double handed post offices responsible for handling / custody of cash are not being paid special pay as admissible in Bhubaneswar Division.
As such, it is requested to examine all such cases and grant the admissible allowance to all eligible officials.
Cases of Treasurer and all ATRs of BBSR GPO will be examined.                            .                                                                                            
Immediate release of PLI / RPLI bonds / acceptance letter / PRB to the insurants.
Due to heavy rush of PLI / RPLI proposals collected through special melas, timely issue of acceptance letters / Policy Bonds / PRBs is seen to be impossible as a result of which officials working at grass root level and collecting such proposals are humiliated by the public. 
As such, it is requested to find out alternative ways and means with additional work force for times issue of acceptance letters / Policy Bonds / PRBs to the insurants.
Regarding PLI, CO will be requested to do the needful. However specific cases may be cited. Utmost care is being taken for timely issue RPLI bonds etc.                             (I/C)                                  
The next monthly meeting with the Union will be held on 15.11.2012. Agenda, if any, for discussion, may be submitted by 02.11.2012. No separate letter will be issued for submitting agenda and agenda received after 02.11.2012 will not be entertained.
No.B.9-1/Ch.IV,                                                                Dated at Bhubaneswar, the 11th  October 2012
Copy for information and necessary action to:

1.             The Secretary, AIPEU, Gr.C, Bhubaneswar Dvnl Branch & Postmaster Sahidnagar MDG.
2.             The Sr Postmaster, Bhubaneswar G.P.O., Bhubaneswar – 751001.
3.             The A.S.P.Os. (Hqrs)/ASPOs (OD), O/o SSPOs, Bhubaneswar Division, Bhubaneswar-751009.They will please ensure submission of conclusive reply of the items i.r.t of the branches under their control well in advance of the commencement of the next union meeting for information of the SSPOs..
4.             The A.S.P.Os. I/C, Bhubaneswar North Sub-Dn, At-Bhubaneswar G.P.O.
5.             The Inspector, Posts, Bhubaneswar South Sub-Dn, BBSR/, Nimapara Sub-Dn, Nimapara-752106.
7.             All Branches of Divisional Office, Bhubaneswar. They are requested to submit compliance report on all items within a week.

Sr. Supdt. of Post Offices
Bhubaneswar Division

No comments:

Post a Comment