Department of Posts
(SR & Legal
Cell)
MINUTES OF THE JCM STANDING COMMITTEE MEETING TO DISCUSS PENDING SUBJECTS
The meeting of the JCM Standing Committee was held on 18/12/2012 at 1500
hrs. in Dak Bhavan, under the chairpersonship of Member (P). The
following were present:-
Official Side:-
1.
Ms. Yasodhara Memon, Member (P)
-
Chairperson
2.
Shri S.K. Sinha, CGM (MB&O)
3.
Ms. Kalpana Tiwari, CGM(BD&MD)
4.
Sh. Tilak De, DDG (Estates)
5.
Ms. Aindri Anurag, DDG(PO & CP)
6.
Sh. Alok Saxena, DDG (Establishment)
7.
Ms. Anju Nigam, DDG (Vigilance)
8.
Sh. Manish Sinha, DDG(PAF)
9.
Sh. A.K. Poddar, GM, PLI
10.
Sh. Satish Kumar, Director (FA)
11.
Sh. Raj Kumar, Director (Staff)
12.
Sh. Arun Malik, Director (SR)
13.
Sh. V.C. Kajla, Consultant
Staff
Side:
1. Shri D. Theagarajan
2. Shri M. Krishnan
3. Shri Giri Raj Singh
4. Shri Ishwar Singh
Dabas
5. Shri T.N. Rahate
6. Shri P. Suresh
7. Shri T. Satyanarayana
The Chairperson welcomed all the members and permitted to take up the
agenda. After detailed discussions on each item, the following decisions
were taken:-
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Sl. No.
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Pending JCM (DC) Subjects
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Decision taken
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Action, if any, to be taken by
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1.
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Cadre
Restructuring for all Non-Gazetted Group B & C cadres
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It was informed that the report of the
committee is under consideration. Proposal will be formulated by the
Department. However, one round of talks with the JCM members will be
held before the proposal is firmed up.
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DDG( Estt)
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2.
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Creation of System Administrators
Cadre.
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It was informed that the report of the
committee is under consideration. Proposal will be formulated by the
Department. However, one round of talks with the JCM members will be
held before the proposal is firmed up.
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DDG (Estt)
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3.
3 (1) to (15)
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Computation of proper norms for work
allotment to existing System Administrators and grant of certain essential
amenities.
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Discussed. It was decided to drop
this item.
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Item closed.
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4.
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Counting
of Special Allowance for pay fixation case of PO & RMS Accountants.
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The proposal is under consideration of DOPT.
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DDG(Estt)
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5.
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Request for discontinuance of the practice of
obtaining fidelity / security bond from the employees handling cash.
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Secretary (Posts) ordered that the
security bonds may be continued for the time being॰
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Item closed.
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6.
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Protection
of pay of the defunct scale of PO & RMS Accountants who opted for general
line under Directorate letter No. 2-22/88 - PE I dt. 01.12.92.
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The issue was examined in consultation
with IFW and it was revealed that even in the case of Shri Natha Singh, the
clarification was not implemented. The issue of Shri Natha Singh has since
been referred to Punjab Circle and further action in the matter will be taken
on receipt of compliance from Punjab Circle on the observations raised by
them.
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DDG (Estt)
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7.
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Revision
of Cash Allowance to the SPMs handling cash in the absence of treasurer.
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The proposal has been referred to DOPT and Department of Expenditure.
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DDG(Estt)
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8.
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Anomaly
in fixation of Pay in respect of the officials promoted on 01.01.96 under BCR
Scheme.
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The proposal has been rejected by DOPT.
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Item closed.
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9.
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Conveyance of cash with police
escort- Problems there on.
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(a) Revision of line limits is being looked after by a
committee of officers whose recommendations are awaited.
(b) Circle Heads have already been addressed to explore the
possibilities of providing security guards in the Post Offices in sensitive
areas and take appropriate action.
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DDG(PO&CP)
Item closed.
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10.
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Ensuring
the standard of residential accommodation to the SPMs provided with attached
Quarters.
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It was informed providing of post attached quarters to Postmaster or
Sub Postmaster of a post office is a service condition due to the necessity
of ensuring continuous delivery of mail irrespective of external or physical
conditions, security of cash and valuables kept in the treasury etc.
Heads of Circles are empowered to decide about de-quarterization.
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Item closed.
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11.
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Fixing Norms/ Time Factors to
Postal Stores Depot; Circle Stamp Depot & creation of establishment.
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It was explained that the committee is re-examining the matter.
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DDG (Estates & MM)
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12.
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Payment
of Special Allowance to the staff working on MPCMs.
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Directorate has already notified position to all Heads of Circles
that the re-introduction of MPCM allowance is not possible in view of the
grant of higher pay scale of Rs.4,000 – 6000/- as per the 5th CPC.
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Item closed.
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13.
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Stop
harassing staff on contributory factors for simple and flimsy reasons by
misusing the provision of ‘unbecoming of Government Servant’ deviating the
ruling contained in Volume III, FHB etc.
|
It was made clear to the Staff side in
the meetings on 10/12/1/2012 that it would not be possible to issue any
speaking order as each case needs to be decided on its merits and further
that the channels of appeal, petition and review petition are also available
to the official concerned.
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Item closed.
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14.
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Recovery of alleged overpayment of
pay and allowances to postman on account of fixation from the officials of
Accounts branches of HPOs
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It was informed that based on the judgement of CAT, speaking order
has been issued and there is no change in the stand taken by the Department.
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Item closed.
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15.
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DRAWAL
OF PAY TO SENIOR BCR OFFICIALS IN HSG I POSTS AS THE PAY SCALES OF HSG II
& BCR IS ONE AND THE SAME & SETTLEMENT OF EARLIER OFFICIATING CASES
OF TAMILNADU, WEST BENGAL & OTHER CIRCLES AS ONE TIME MEASURE
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Clarification has already been issued to all concerned.
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Item closed.
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16.
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Tenure posting of officials in Single & Double
Handed post offices – request to withdraw the conditions
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Orders have already been issued vide No.8-4/2005-Inv. dated
12/01/2012.
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Item closed.
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17.
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Restriction in posting of
SPM due to minor penalties / CR entries.
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Action has already been taken.
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Item closed.
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18.
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Allowing to appear in the
Departmental Exam like IPOs – case of physically handicapped officials
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It was informed that the matter is under
consideration in consultation with Ministry of Social Justice, the nodal
ministry of notification of identification of posts for persons with
disabilities.
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DDG(P)
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19.
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Enhancement of Split Duty Allowance.
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Action has already been taken.
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Item closed.
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20.
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Transfer of all HSG I Posts to General line
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The proposal has been taken up with UPSC.
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DDG(P)
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21.
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Payment of honorarium to supervisors & Staff of
Divisional offices for processing of PLI and RPLI proposals.
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It was informed that the case for removal
of ceiling of Rs.4,000/- cannot be agreed as it is within the purview of DOPT
and Department of Expenditure. The proposal of giving incentive may be
taken up by the Staff side with PLI Directorate afresh.
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Item closed.
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22.
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Grant
of OTA/Excess Duty Allowance to the SPMs working in single/Double handed Post
offices.
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Some quarries have been received from DOPT. The matter is being taken
up again with them.
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DDG(Estt)
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23.
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Counting the training
period for benefits of promotion under TBOP / BCR scheme
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Department of Legal Affairs has sought some clarifications.
After obtaining the information from the Circles the case will be examined in
consultation with Department of Legal Affairs.
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DDG( P)
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24.
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Holding
of examination for filling up to posts of AMM in MMS
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The matter is being examined.
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DDG(P)
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25.
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Holding
of DPC for filling up the posts of Deputy Manager MMS
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DPC will be convened to fill up the
posts.
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DDG(P)
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26.
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Appointment
to the grade of Supdt. Stg. In RMS
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It was informed that posts will be located / identified in
consultation with Circles and will be filled after completing the procedural
formalities.
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DDG(P)
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27.
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Acute
shortage of ‘C’ Bags.
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The proposal
of procuring canvass bags will be examined subject to availability of funds.
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DDG(Estates
& MM)
|
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28.
|
Implementation
of recommendation of the 5th CPC with regard to payment of cash
handling allowance to treasurers and Asst. Teasurers in Post offices.
|
It was
informed that the proposal will be sent again to the Ministry of Finance for
consideration.
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DDG (Estt)
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29.
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Allot
19% Group B vacancies for General line and permit all Group C official in
Postal, RMS, Admn. and Postal A/Cs with minimum 20 years of service to appear
in the exam by dispensing with present reservation of posts to RMS &
Admn. Staff.
|
Elaborate
proposal will be submitted by the Staff side to Director (SR). The same
will be examined by the DDG(Estt) and DDG(P).
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DDG(Estt)/
DDG(P) / Director(SR)
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30.
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Anomaly
in the preparation of PA gradation list. Date of confirmation should not be
taken now and date of appointment be taken for construing seniority. Fixing
seniority based on the date of confirmation in unconstitutional and
discriminatory and dropping of confirmation examination.
|
It was
explained that the proposal is specific to Tamil Nadu Circle. They has
already been addressed.
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Item closed.
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31.
|
Relaxation
of educational qualification in respect of widow applicant for compassionate
appointment.
|
Clarification
received from the DOPT has already been circulated vide No.37-34/2009-SPB-I/C
dated 19/04/2012.
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Item closed.
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32.
|
Request
for correct identification of Speed Post Hubs.
|
It was
decided that joint visit (MM and Staff side) will be made to arrive at
confirmation of mail at Kurnool and Guntakul for deciding L1 / L2 issue.
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CGM (MB) and
Staff Side.
|
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33.
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Request
to extend the Station Tenure to Senior Manager Cadre in MMS.
|
Department has already issued Rotational
Transfer Guidelines vide letter No.141-91/2012-SPB-II dated 02/04/2012 (Copy
enclosed), which also cover MMS cadre. On the basis of these
guidelines, necessary information from all the Circles will be called for
shortly and further action will be taken in consultation with MV Branch of
the Department.
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DDG(P)
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34.
|
Pay
protection to employees who seek transfer to a lower post under FR 15
(a)/transfer under Rule 38.
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The proposal will be taken up by the
Staff side directly with DDG(PAF).
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Item closed.
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35.
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To
fill up the time scale Driver Post at MMS.
|
The position
was explained to the JCM Members.
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Item closed.
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36.
|
Construction
of Departmental Buildings for Postal Accounts Offices at Hyderabad,
Trivandrum and Patna.
|
It was
informed that the proposal will be considered for construction during the 12th
Plan period subject to availability of funds and approval of Expenditure
Finance Committee.
|
DDG (Estates
& MM)
|
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37.
|
Problems
arisen subsequent on Centralization of Tax related work at HO in SB Branch.
|
It was
informed that e-filing is to be done by DDOs as per existing IT rules.
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Item closed.
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38.
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Posting
of in charge of BPC
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Guidelines have been issued to all Heads
of Circles vide this office O.M. No.16-10/2011-BD&MD dated
28/06/2012. Copy enclosed.
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Item closed.
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39.
|
Irregularities
in the accounting procedure in Post Offices – case of Delhi Circle.
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The Head of the Circle is aware of this
fact and on CPMG’s direction approximately vouchers of more than 1.75 crores
have been sanctioned. All Units have been directed by the Circle to
take necessary action to liquidate this amount at the earliest. A
weekly monitoring is being done for liquidation of pending amount by the
Circle.
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Item closed.
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40.
|
Removal
of age limit for appearing in IPO exam.
|
Discussed
and not agreed.
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Item closed.
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41.
|
Providing
Security to cash overseers.
|
(a) Revision of lane limits is being looked after by a committee of
officers whose recommendations are awaited.
(b) Circle Heads have already been addressed to explore the
possibilities of providing security guards in the Post Offices in sensitive
areas and take appropriate action.
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Since the
item is same as Item No.9, this item, i.e. Item No.41 is closed.
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42.
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Weight
and size limit of express post parcels delivery of by Postmen.
|
Instructions on the subject have been
reiterated to all the Head of Circles vide letter No. 14-06/2010-BD&MD
dated 25/04/2012.
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Item
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