DEPARTMENT OF POSTS:
INDIA
OFFICE OF THE DIRECTOR
OF ACCOUNTS(POSTAL)
CUTTACK-753 004
No. Pen.I/ Gen/Corr
/RJCM/12-13 / Dated:
03.10.2012.
To
The A.D(A/Cs), O/O the
Chief PMG(O), Bhubaneswar,
The PMG,Berhampur
Region, Berhampur,
The PMG, Sambalpur
Region, Sambalpur,
All SSPOs/SPOs in
Orissa Circle, SSRMs ‘N” Division, Cuttack/SRMs BG Division/SRM ‘K” Divn,
Jharsuguda,The Manager PPP, Bhubaneswar, Executive Engineer, PCD, Cuttack.
Sub:- Minutes
of RJCM Meeting held on 29.08.2012 in
C.O. Bhubaneswar regarding issue of PPO.
Ref:-Minutes of item No. 11-02/2012 of RJCM meeting
held on 29.08.2012.
Sir,
Kindly refer to the item No. 11-2/2012 of the
minutes of RJCM Meeting held on 29,08,2012 regarding delay in issue of PPO to the retirees for several months after the date of
retirement. The reason for delay is attributable mainly due to the non adherence
of the time schedule by the Divisional Heads for processing the pension paper
and submission to PAO for authorization of pensionary benefits and negligence
on the part of Divisional Heads to monitor pending cases. Though the matter is time and again brought
to the notice of the Head of Offices for strict compliance of the provision of
time schedule for processing the pension cases as prescribed under Rule 58 to
61 of CCS (Pension) Rules, the same has not been adhered
to, as a result, a good
number of pension/family pension cases are lying pending for non-receipt of AE
compliance and other correspondence from the Divisional Heads. Keeping in view
the decision taken in the RJCM meeting, all
Heads of Offices are requested to strictly observe the procedure contained in
CCS(Pension) Rules for processing the
pension cases of the retirees for early authorization of Pension Payment Order by PAO.
Every Head of Office or the Authorized
Officer responsible for the preparation of pension paper would undertake the work of preparing pension
papers, including verification of service and complete the particulars as
required in Form-7 and forward the pension papers along with Service Book duly
completed up to date to the PAO for issue of Account Enfacement not later than
six months before the date of retirement of the Govt. servant.
After necessary scrutiny of the Service Book
of the retiring Govt. servant, PAO shall issue AE identifying any other omissions, imperfections or
deficiencies which have a direct bearing on the determination of emoluments and
the service qualifying for pension. The
Head of office or the authorized officer shall make good the deficiencies /
objections in a time bound manner for finalization of pension by PAO.
The Accounts Officer/Pension will intimate
the Head of Office the amount of retirement Gratuity as determined by
him for disbursement of Provisional
Gratuity after adjusting Government dues, if any, under intimation to PAO, with
a note of payment of gratuity and leave encashment in the Service Book.
After the pension papers have been forwarded
to the PAO for issue of PPO, any event occurs which has a bearing on the amount
of pension admissible, the fact shall be promptly reported to PAO .
The reply to the Account Enfacement and other
queries shall be complied by the Divisional Heads /Authorized Officer within 10 days after the date of retirement
along with Service Book duly noted up to date.
In clear cases, no Provisional Pension shall be authorized by the Head
of Office which ultimately expedites issuance
of PPO.
The Accounts Officer/Pension after necessary
scrutiny of the A.E. reply/papers, issue the Pension Payment Order, Commuted
Value of Pension and Final DCRG.
If, for any special reasons, it has not been
found possible to complete and forward the pension papers to the PAO for
issuing PPO within the prescribed time schedule (i.e. six months in advance of
the retirement date), in a particular case, or if the pension papers have been
sent late to the Accounts
Officer/Pension and or the Accounts Officer has either returned the papers to
the Head of Office for eliciting further information , steps shall be taken by the Head of Office to
authorize payment of Provisional Pension and Prov. Retirement Gratuity on the
basis of information available in office records.
The provisional pension shall be authorized
to the retiree after due approval from the Accounts Officer/Pen, in cases where
disciplinary or judicial proceedings are pending against the Government
servant.
Every Head of office shall prepare a list in
every six month, i.e. on the 1st January and 1st July of
all Govt. servants who are due to retire within next 24 to 30 months of that
date and a copy of such list to be forwarded to PAO not later than 31st
January & 31st July each year to finalize strategy for
settlement of the cases.
The above instructions / guidelines though
not exhaustive, all the Head of Offices are requested to follow the time
schedule for preparation of pension papers and submission to PAO so that PAO will not have any difficulty to
issue PPO to the retirees in time.
Keeping in view the above statutory provision
under CCS( Pension) Rules, all the Head of Offices are requested to take steps to review the pending
pension cases of their unit and send A.E. compliance, where due, by 20.10.2012 and ensure that pension papers of future
retirees are submitted as per the time schedule as prescribed .
Yours faithfully,
Sd/-
( ABHIMANYU NAYAK )
ASST. CHIEF ACCOUNTS
OFFICER
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