Com. Purnendu Kumar Dash

Ex-President, AIPEU, Gr.-C, Bhubaneswar Division

and PRI(P), Bhubaneswar GPO

&

Com. Pranabananda Dash

Member, AIPEU, Gr.-C, Bhubaneswar Division

and P A, Bhubaneswar GPO

retire today on attaining the age of superannuation.

          While the retirement of Com. Purnendu Kumar Dash will create a gap  for the administration and staff members, the sacrifice of Com. Pranabananda Dash victimized in the historical parcel bomb blast while working in Suryanagar NDTSO, Bhubaneswar – 751 003, the one and only one of its kind in the Department of Posts will be remembered for ever.

          Com. Purnendu Kumar Dash worked as the President of AIPEU, Gr.-C, Bhubaneswar Division for six tenures in a row from 1998 to 2010. Under his able leadership and suitable guidance, this Divisional Union has brought many victories to the Division. This Divisional Union feels his absence. He has proved himself as a magic stick for the administration as a whole performing any work anywhere at anytime may it be cultural programmes, sports events, welfare activities or administrative jobs. Irrespective of cadre and wing, he has always come to the rescue of a staff member either victimized by the administration or put to any other personal problems. He has left no stone unturned to put his best  in every sphere of life. Above all a person - loved by all and respected by all.

 (Com. Purnendu Kumar Dash)

          Similarly, Com. Pranabananda Dash will be remembered for ever for his simplicity and devotion to duty. He has remained as a bonafide member of this union throughout his entire service career.

          ( Com. Pranabananda Dash )

The members of AIPEU, Group-C wish both a happy and peaceful retired life with the following few words:

“A time was there you were young with hope
Goals matured and developed
But time took away that potential scope
Old age has at last struck for true
Tomorrow you will join the old pensioners’ crew

Today, old age seems to be of no value
A new life and a new official venue
you may meet at the post office queue
Or at the bookies avenue

Dear Comrades !, work is now past you
Allow me these words to say
You are now free as a bird,
Today is your retirement day.

Retirement is the time of your life
For all that you planned to be.
To live life for the moment
To live happy, wild, and free.

Goodbye to work, you are on a high

you don't have to ask why!

You now gladly say adieu to your working life

Goodbye to toil and strife.

Tomorrow, when morning comes at noon

You will lie in bed and look up at the ceiling.

There will be no one there

To give you orders or more work

What a great feeling !

As the noon sun shines through your window

You will hear a dog bark and the noise of someone's feet.

It's the letter carrier, poor working soul, delivering your mail

You can hear him in the street.

Within you will come a warming glow

Your new life will have just begun.

This is the day that you have looked forward to

Knowing that all your work has been done.

Shortly, you will arise, get dressed, relax

There's still time left in the day for much merry-making.

You will make the most of it

Knowing that most of your friends are at work

Stressed and mentally aching.

Will there be any reason to feel any stress

Or guilt at this time of your life?

Only when you forget to wake up early

And make breakfast for your poor working wife.

May you always have work for your hands to do.
May your pockets hold always a coin or two.
May the sun shine bright on your windowpane.
May the rainbow be certain to follow each rain.
May the hand of a friend always be near you.
And may God fill your heart with gladness to cheer you.”

Congratulations!

Com. Malaya Ranjan Pati

Postal Assistant, Utkal University M D G

Bhubaneswar - 751 004

&

a proud member of AIPEU, Group-C, Bhubaneswar Division

for winning Gold Medal in Hammer Throw in the

All India Civil Services Sports Championship, 2010-2011, organized by the Department of Sports and Youth Affairs, Haryana from 23.11.2010 to 28.11.2010.

All the members of AIPEU, Group-C, Bhubaneswar Division are really proud of you. You have not only glorified this Division but the whole Circle. Hope, you will continue this spirit and bring more and more medals to glorify this Division in particular and Orissa Postal Circle in general.

Orders on Postmaster Cadre:

In continuation of the Department's order No. 13-2/2010-PE.I, dated 03.02.2010, now the Department vide its order of even No. dated 25.11.2010, directed the Circle Heads to identify the Head Post Offices / Sub Post Offices of respective circles to the extent of number indicated in the Annexure where the Postmasters of respective grades in each of the identified offices are to be deployed. During Identification, preference may be given to Head Post offices, Mukhya Dak Ghars, Offices identified for Core banking Solution, major delivery offices and offices located in prime locations serving as face of India Post. The decision once taken by the Chief Postmasters General would be final and no change in future would be permissible without consulting the Directorate,

In Odisha Circle, 60 LSG, 18 HSG-IIand 18 HSG-I posts have been carved out and designated as Postmaster Geade-I, Grade-II and grade - III respectively.

The scanned copy of the Directorate's letter No.13-2/2010-PE.I, dated 25.11.2010 is reproduced below for the information of our members/viewers.

Important instructions and guide lines on seniority issued by DoPT

No.20011/1/2008-Estt.(D)

Government of India

Ministry of Personnel, Public Grievances & Pensions

(Department of Personnel & Training)

New Delhi, dated the 11th November 2010

OFFICE MEMORANDUM

 Sub:- Seniority - Consolidated orders --------

            The undersigned is directed to say that instructions have been issued by this Department from time to time laying down the principles for determining seniority of persons appointed to services and posts under the Central Government. For facility of reference, the contents of the important orders on the subject have been consolidated as a compilation "Instructions and Guidelines on Seniority". The number and date of the original O.M.'s has been referred in the relevant instructions* for easy reference to the context. The consolidated instructions include revised instructions on the following:

            i. Seniority of persons appointed on direct recruitment from the reserved panel at a later date, specifically when the officers from the subsequent selection panel have already joined.

            ii. Inter-se seniority of two panels of direct recruits, where more than one selection panel are received from UPSC/SSC through letter of same date.

            iii. Fixation of seniority of a person who has been transferred to a lower post under FR 15-A.

            iv. Seniority in case of appointment on compassionate grounds

 2. Also, certain areas within the existing instructions, which require frequent clarifications, as is evident from the references received from various Ministries/Departments, have also been incorporated under the head "clarification", for reference. This may be brought to the notice of all concerned for information, guidance and necessary action.

 3. The consolidated instructions along with Annexure containing O.M.'s referred will be issued separately in the form of handbook.

 4. Hindi version will follow.

                                                                                                                      Sd/

(Smita Kumar)

Director(Establishment)

To view and download the complete instructions and guidelines please click on the following links: http://www.persmin.nic.in/DOPT/Seniority_Instructions_Guidelines/Seniority_Instructions_Guidelines.pdf

NEWS FROM CHQ / NFPE:

1. Revision of FSC – orders are expected to be released this month itself.

2. Enhancement of Fixed Monetary compensation revising Rs.24/- as Rs.50/- and Rs.85/- for holiday duty will be released next week.

3. The Department has appraised the law ministry about the existence of GS and the promotion on seniority basis to erstwhile Group D now MTS. The law ministry in now approving the revised Recruitment rules. Orders are expected within a fortnight.

4.UPSC has raised some queries on HSG-I Recruitment Rules which had been clarified. The Revised Recruitment Rules will be issued shortly.

5. The file relating to enhancement of OSA has been submitted to J.S. F.A. (Finance) for approval.

6. Direct Recruitment of PA/SAs were completed within couple of days to the extent of around 16000 posts. A Remarkable fast action. We appreciate the decision and decisive action of the department.

Postal News from around the world

1.                    The Manchester Evening News has reported that "Union bosses are stepping in to sort out problems which postal workers fear will bring Christmas deliveries to a grinding halt. Workers at the Wardley sorting office, which serves Walkden, Swinton, Boothstown and Little Hulton, claim they are struggling to deliver mail under a new regime and have called in their union leaders to mediate. New working practices are being rolled out across the country, which staff at Wardley sorting office, on

Shield Drive

, on the Wardley Industrial Estate, say is stretching the system to breaking point."

2.                  Post & Parcel has reported that "Russian Post has increased staff wages by 7% during the first nine months of 2010. For the entire year, Russian postal employees will enjoy a rise of up to 12%, it has been reported."

3.                  Havana Times has reported that "The Cuban Postal Company decided to temporarily suspend the sending of postal packages to the United States, where only regular and certified correspondence that does not contain any type of object will be able to be sent. The measure comes after the announcement of exceptional security measures taken by the US Postal Service in the face of recent terrorist threats in that country, limiting the reception of packages that weigh over 16 ounces, reported IPS."

4.                    Japan Today has reported that "The ruling Democratic Party of Japan has decided to carry forward bills to roll back postal privatization measures."

5.                    According to the Daily Mail,, around three Post Offices are closing down every week in U K  and 900 could disappear by next year, shocking research revealed yesterday. The massive number of closures is a major embarrassment for a government which has repeatedly promised to protect the network. Since January, 161 Post Offices have hung up the ‘Closed’ sign, with many saying it is simply impossible to make enough money to continue trading. The list of closures, seen by the Daily Mail, shows branches are shutting up shop everywhere from remote Scottish islands to the north Cornwall coast. In all cases, they are listed as ‘long-term temporary closures’, which means Post Office Limited is trying to find a new sub-postmaster. But the Communication Workers’ Union yesterday insisted that was ‘a code for closed’ while the company ‘can still claim there are no closures’. In most cases, a sub-postmaster decides to retire, and the struggle to find a replacement proves impossible. Billy Hayes, general secretary of the CWU, said Post Offices are closing at ‘an alarming rate’, and predicts the number could hit 900 between April 2010 and April 2011. He said: ‘Post Offices are closing at an alarming rate but don’t register until it is too late because they are misleadingly classed as temporary closures.’ It comes after a savage programme of closures masterminded by Labour which saw Post Offices disappear in their thousands. In 1997, there were 19,000 in Britain. By 2010, there were just under 12,000. Since coming to power, Edward Davey, the Postal Affairs Minister, has repeatedly promised: ‘There will be no programme of closures.’  Yesterday he described the figures from the CWU as ‘misleading’, and said they failed to take into account the fact that the closures may be temporary.

6.                    Voice of Vietnam News has reported that "The 17th ASEAN Post and ASEAN Post +4 summits is being held in the Furama Resort in the central city Da Nang from November 25-27. The Group Managing Director and Chief Executive Office of PosMalaysia, Dato Syed Faisal Albar is presiding over both summits. Attending the 17th ASEAN Post summit are representatives from the postal departments of 9 ASEAN countries. They are discussing ways to enhance electronic transactions in the region and around the globe, the projects hopes to develop electronic commerce within ASEAN and international electronic money transfers. Attendants to the summit are also focusing on proposals from the private sector and developing new projects in the field of postal finance and marketing strategy for the express mail service and electronic commerce."

7.                    Royal Mail this week announced it will be discounting new or additional direct marketing campaigns throughout March and April next year by as much as 20%, to encourage advertisers to try new direct mail tactics. Mark Thomson, Media Director at Royal Mail, said: "Direct mail is back, pure and simple. It has regained its position as the consumer’s favourite direct marketing channel because people love to receive well targeted, well crafted advertising mail. "And for the advertiser, direct mail’s ROI is performing better and better and the discounts in this sale will help them to benefit from its increasing power even further."

8.                    The BBC has reported that "The Jersey Competition Regulatory Authority (JCRA) has outlined plans for Jersey Post to face more competition. It has set out goals of developing a more competitive telecoms market, liberalising postal services and working more closely with Guernsey. The JCRA has decided to grant another postal license to TNT Post UK, to ship items for the mail-order industry."

9.                    Radio Netherlands has reported that "Workers at Dutch postal company TNT are staging a national strike for two days starting Thursday morning. This comes after approximately 8000 postal workers rallied in The Hague last week to protest TNT plans to retrench 3100 staff. Although there is no plan for a rally this time, some 500 postmen are meeting to follow the current debate in the Lower House about the effects of last year’s liberalisation of the Dutch postal market. A petition urging the cabinet to intervene and protect TNT employees will be handed to Social Affairs Minister, Henk Camp, just before the debate."

10.                 The National Association of Major Mail Users has reported that "Canada Post has introduced Canada Post Comparison Shopper, a one-stop shopping website that helps Canadians instantly find, compare and purchase products online. The site uses a ranking system that filters through over 4 million products from 500 well-known and respected retailers that actually sell to Canadians. The patent-pending system evaluates criteria like price, return policies and customer service to determine which retailer offers the best match for the consumer’s search."

Streamlining the functioning of CGHS Dispensaries

Dear Comrades,
The Ministry of Health and Family Welfare issued orders for sreamlining the functioning of CGHS dispensaries.
1. The CMO In-charge must make every effort to ensure  user friendly environment.
2. The Senior Citizens/Pensioners need to be given out of queue treatment and service at each activity level.
3. A complaint/suggestion/feedback Box with details like number of complaints received and disposed etc. under a seal and lock will be kept at each dispensary.
Please click on the following links to know details.http://mohfw.nic.in/writereaddata/cghsdata/mainlinkfile/File294.pdf

Introduction of Postmasters Cadre in Postal Wing

and  notification of

Department of Posts, Senior Postmaster ( Group-B  Gazetted ), Postmaster Grade – III and II Group- B non-Gazetted )and Postmaster ( Grade – I Group – C non-Gazetted ) Recruitment Rules, 2010

As intimated  earlier vide Postal Directorate letter No.13-2/2010-PE-I, dated 03.02.2010, the Department of Posts now ordered for introduction of Postmasters cadre vide Dte.’s No.4-17/2008-SPB-II, dated 22.11.2010 the scanned copies of which are reproduced below for information of all members.

DO's AND DON'Ts FOR CENTRAL GOVERNMENT EMPLOYEES

Dear Comrades,

Let’s refresh our knowledge on CCS (Conduct) Rules, 1964 which impose various restrictions on Central Govt. Employees.

Do's:-
1.       Maintain absolute integrity all times.

2.       Maintain absolute devotion to duty at all times.

3.       Those holding responsible posts - Maintain independence and impartiality in discharge of your duties.

4.       Maintain decent and responsible conduct in private life.

5.       Observe proper decorum during lunch break.

6.       Render prompt and courteous service to the public.

7.       Report to the superiors the fact of your arrest or conviction in a Criminal court and the circumstances connected therewith, as soon as it is possible to do so.

8.       Keep away from demonstrations organized by political parties in the vicinity/ neighbourhood of government offices.

9.       Manage private affairs in such a way as to avoid habitual indebtedness or insolvency.

10.     Maintain political neutrality.

11.     Act in accordance with the government policies.

12.      Observe courtesy and consideration to Members of Parliament and State   Legislatures.

13.      If any legal proceeding is instituted for the recovery of any debt due from you or for adjusting you as an insolvent, report the full facts of such proceedings to the competent authority.

14.     In performance of duties in good faith, communicate information to a person in accordance with the 'Right to Information Act, 2005' and the rules made there under.

Don’ts:-

1.       Don’t indulge in acts unbecoming of a government servant.

2.       Don’t be discourteous, dishonest of partial.

3.       Don’t make joint representations in matters of common interest.

4.       Don’t adopt dilatory tactics in your dealings with public.

5.       Don’t convey oral instructions to subordinates.

6.       Don’t practise untouchability.

7.       Don’t associate yourself with any banned organizations.

8.       Don’t join any association or demonstration whose objects or activities are prejudicial to the interest of the sovereignty and integrity of India, Public order or morality.

9.       Don’t give expression to views on Indian or foreign affairs, while visiting foreign countries.

10.     Don’t get involved in unauthorized communication of any official document or any pat thereof or classified information to any government servant or any other persons to whom you are not authorized to communicate such document of classified information.

11.     Don’t join or support an illegal strike.

12.     Don’t enter into any private correspondence with foreign Embassies or Missions.

13.     Don’t accept lavish or frequent hospitality from any individual, industrial or commercial firms, organizations, etc. having official dealings with you.

14.     Don’t accept any offer of the cost of passage to foreign countries or hospitality by way of free board and lodging there, if such offers are from foreign firms contracting with Govt.

15.     Don’t accept invitations to you and members of your family for free inaugural flights offered by Air India, Indian airlines Corporations or foreign Airlines.

16.     Don’t give or take or abet giving or taking of dowry or demand any dowry directly or indirectly from the parent or guardian of a bride or bridegroom.

17.     Don’t accept any gift from any foreign firm which is having official dealings.

18.     Don’t engage yourself in canvassing business of life insurance Agency, commission agency or advertising agency owned or managed by the members of your family.

19.     Don’t lend or borrow money from or deposit money as a member or agent, with any person, firm or private company with whom you likely to have official dealings. Don’t otherwise place yourself under pecuniary obligation with such person, firm or private company.

20.     Don’t approach your subordinates for standing surety for loans taken from private sources either by you / your relations / friends.

21.     Don’t undertake private consultancy work.

22.     Don’t speculate in any stock, share or other investment.

23.     Don’t purchase shares out of the quota reserved for friends and associates of Directors of companies.

24.     Don’t bid at any auction of property where such auction is arranged by your own officers.

25.     Don’t stay as guest with foreign diplomats or foreign national in India.

26.     Don’t invite any foreign diplomat to stay with you as a guest in India.

27.     Don’t accept or permit your wife or dependants to accept passage money or free air transport from a foreign Mission/ Government or Organization.

28.     Don’t bring any political influence in matters pertaining to your service.

29.     Don’t consume any intoxicating drinks or drugs while on duty.

30.     Don’t appear in public place in a state of intoxication.

31.     Don’t indulge in any act of sexual harassment of any woman at her work place.

32.     Don’t employ children below 14 years of age.

33.     Don’t accept award of monetary benefits instituted by private trusts/ Foundations, etc.

Courtesy: Swamy's Hand Book

Pending completion of pre-appointment formalities / training at PTCs, Postal Directorate orders for offering conditional appointment  to the selected Postal Assistants / Sorting Assistants recruited against the vacancies of the year 2009 & 2010 .

The copy of the Directorate’s letter is reproduced below for information of our common members.

MOST IMMEDIATE

No. 60 – 9 / 2010 – SPB – I

Government of India

Ministry of Communications & IT

Department of Posts

Dak Bhawan, Sansad Marg

New Delhi – 110001

Dated, 10 November, 2010

To

All Chief Postmasters General

Subject-        Appointment of Postal Assistants / Sorting Assistants by direct recruitment against the vacancies of the years 2009 and 2010

Sir / Madam,

I am directed to refer to this Department’s letter of even number dated 05.10.2010 on the above subject and to say that it is observed that at present there is acute shortage of Postal Assistants / Sorting Assistants (P As / S As) in the circles with the result that many references are received from VIPs pointing out the shortage. Apart from it, the issue of shortage of staff is raised in both the Houses of Parliament. Moreover, in order to improve / upgrade the postal operations to meet the present day requirement of specialization in postal operations in the wake of introduction of computer technology, respond to market challenges and increase productivity , it is absolutely essential to ensure that the required staff strength of PAs / SAs becomes available to the circles at the earliest.

2.         As per the procedure being followed , the candidates selected for appointment of PA/SA after the completion of pre-appointment formalities viz. character and antecedents verification, medical examination and verification of their educational certificates are required to  undergo training in PTCs before their services  could be utilized. This often causes delay in making the offer of appointments because of non-availability of seats  with the result that they start looking for opportunities elsewhere and ultimately a good percentage of the selected candidates does not become available for appointment and the vacancies may remain unfilled.

3.         The matter has been considered in the Directorate and it has been decide by the competent authority that the circles should take immediate action to ensure that the pre-appointment formalities of the candidates are completed at the earliest. In this regard following time –lime may be followed.

i.          Declaration of result                                                                    by  21.11.2010

ii.         Issue of offer of appointment with the condition

            mentioned there in that it is subject to satisfactory

            character and antecedents verification, medical

            examination and verification of educational certificates.         by  10.12.2010

iii.        Completion of pre-appointment formalities                               by  10.02.2011

iv.        Issue of appointment order                                                           by  25.02.2011

4.         CPMGs are requested to ensure that the circle liaison with the concerned authorities in the states so that the pre-appointment formalities are completed by the target date. If need be CPMGs may use their good offices to expedite the completion of formalities.

5.         On completion of the pre-appointment formalities in respect of the candidates, they may straight away be issued offer of appointment by the circles. This would motivate them to join as P A / S A immediately. Thereafter, when they join, they may be deputed for training as soon as slots become available in the PTCs. Pending their training, the circles may issue their posting orders and commence their  in-house training by chalking out the course as far as possible based on the PTC syllabus depending on the resources available with them. The in-house training that may be imparted to the candidates by the circles in no way shall be treated as substitute for the formal training to be imparted by PTCs unless it is so vouched by Training Wing / PTCs. Till they are trained by PTCs, they may not be detailed on sensitive seats nor deputed to man the counters. For instance, they can be utilized in back office under effective supervision and in turn the already trained PAs / SAs who in the said process become available may be deputed on the counters. But in case there is inordinate  delay in their training and competent authority in the circle satisfied himself that such PAS / SAs could be entrusted with the selective responsibility their services may be utilized accordingly.

6.         The receipt of letter may please be acknowledged.

Yours faithfully,

Sd/-

( V C KAJLA )

Director(SPN)

Divisional Union wrote to Circle Union to appraise the Circle Administration for expediting declaration of DPC result promoting eligible P As to L S G cadre in Odisha Circle 

No.      UN-BN/AIPEU-Gr.-C/17-11/2010, Dated at  Bhubaneswar the 21^st  November, 2010

Sub:-   Delay in promotion of eligible Postal Assistants to LS G Cadre  in Odisha Circle

Dear Comrade,

            As it is aware that the future vacancy that would occur on promotion of eligible Postal Assistants to  LSG cadre on seniority – cum – fitness basis ( 100 % ) has already been taken into account in calculating the vacancy position in P A cadre for which examination has already been over on 14.11.2010 and result of successful candidates published on 19.11.2010.

           

            But contradictorily, the eligible P As of Odisha Circle have not yet been promoted to LSG cadre. As known to this union, the required D P C has since been constituted and all the formalities starting from checking CRs to preparation of minutes of the DPC have been completed awaiting the approval of the competent authority.

            It is needless to state that more than one hundred LSG posts in Odisha Circle are presently vacant including  10 posts of Bhubaneswar Division. But these posts are not physically vacant at present. Unless the DPC result is declared and the eligible officials are physically promoted, there may be a technical difficulty in calculating the future vacancy in P A cadre for 2011.

            Thus, the Circle administration may be appraised to expedite declaration of DPC result promoting the eligible P As to LSG cadre at the earliest.

With greetings.

Preview

Latest DoPT Order:

STUDY LEAVE TO C G EMPLOYEES FOR FELLOWSHIPS OFFERED BY  REPUTED INSTITUTES:

No. 1302312/2008- Estt.( L)

Government of India

Ministry of Personnel, P.G. and Pensions

(Department of Personnel & Training)

New Delhi, the 18^th November, 2010

Office Memorandum

Sub:           Study Leave for Fellowships offered by reputed Institutes

            Study Leave is normally granted to a Government Servant for a course of study having direct and close connection with the sphere of his duty. However, it can also be granted for studies which may not be closely or directly connected with the work of a Government Servant, but which are capable of widening his mind in a manner likely to improve his abilities as a civil servant and to equip him better to collaborate with those employed in other branches of the public service. Keeping in view the above spirit, this Department had allowed Study Leave to those selected for the award of Jawaharlal Nehru Fellowships in relaxation of the rules.

2.         In light of the above, this Department is examining the feasibility of bringing more Fellowships under the purview of Study Leave, on the same terms and conditions as the Jawaharlal Nehru Fellowships. All Ministries / Department are requested to provide relevant /requisite inputs regarding fellowships offered by reputed institutions which may be of benefit to their area of work. It would be appreciated if the feedback is received by the under signed by 15th December 2010. The same may be mailed to the under signed at pads@nic.in.

Sd/-
                                                                                                     Simmi R. Nakra

                                                                                                                                                      Director
To
            All Ministries / Departments of the Govt. of India, etc

            (As per standard mailing list).

Latest DoPT Order:

DEPARTMENTAL PROCEEDINGS AGAINST GOVERNMENT SERVANTS –

CONSULTATION WITH THE UNION PUBLIC SERVICE COMMISSION FOR ADVICE

No. 39011/12/2009-Estt (B)

Government d India

Ministry of Personnel, Public Grievances and Pensions

(Department of Personnel & Training)

New Delhi, dated the 16th November, 2010

OFFICE MEMORANDUM

Subject:        Departmental proceedings against Government Servants – consultation                    with the Union Public Service Commission for advice.

            The undersigned is directed to say that the existing instructions issued by this Department provide that the disciplinary proceedings taken against Government servants should be processed and completed expeditiously. Occasionally, the charged officers approach the Courts to quash the disciplinary proceedings and in many such cases the courts give direction to the Government to complete the proceedings within a time limit prescribed by the court. In certain instances the Government seeks further time from the court and in certain other instances, the petitioners file contempt petitions for not having completed the proceedings as per the court orders. In many of such cases, the UPSC has to be consulted as per the existing regulations, before the final orders are issued.

2.         The UPSC has brought to the notice of this Department that In the above cases, some Ministries / Departments have stated in the affidavit filed before the Court that the matter has been pending with the UPSC and the delay in completing the proceedings was due to the delay In receipt of advice from the UPSC although such cases had been returned by the Commission to the Administrative Ministry to rectify the deficiencies noted by it. In this connection, attention of Ministries / Departments is drawn to this Department's OM of even number dated 10.5.2010 and 14.9.2010 in which it has been reiterated that the Commission generally takes 3-4 months to render its advice after the complete case records have been received by the Commission and that the Ministries / Departments should ensure that the prescribed pro-forma for sending the case records to the UPSC  filled with due care and attention to avoid any back reference by the Commission to rectify the deficiencies. A case may not be taken as delayed on the part of UPSC If the Commission has returned the same to the Administrative Ministry to remove deficiencies.

3.         All Ministries / Department. are requested that In cases where the Courts are being apprised the time taken in finalizing a disciplinary proceeding through affidavit, information In regard to the pendency of the matter before the Union Public Service Commission may be correctly projected.

                                                                                                            Sd-

(CA Subramanian)

Director